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Program Coordinator

Colby College
Colby College

Job Details

Job DescriptionDepartment:Center for Small Town Jewish Life - OperationsPay Rate Type:SalaryEmployee Type:Job Summary:This is a 1 year term position. The program coordinator works closely with the Center for Small Town Jewish Life’s senior leadership and managers to ensure the timely and high-quality execution of the CSTJL interfaith and multicultural programs, their operations and their ongoing development. Responsibilities are focused on, but are not limited to, the execution of the Tzedakah/Zakat and Yad b’Yad programs and the coordination of the Center’s various programs on campus and in the broader Maine community. The successful candidate will perform diverse and complex functions that require strong attention to detail, independent judgment, and initiative, with a strong emphasis on developing deep relationships based on mutual benefit. The position requires a high degree of skill in communicating and interacting with students, staff, faculty, and external constituencies, as well as strong organizational skills. The successful candidate will project a positive and professional attitude, while coordinating the logistics and needs of CSTJL’s student leadership fellows both on and off the Colby campus. They must know and understand the need to maintain a high level of integrity and professionalism. Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging.

About the Center for Small Town Jewish Life:
The Center for Small Town Jewish Life at Colby College cultivates vibrant, socially equitable communities rooted in their own sense of place, nourished by transformational learning, and intertwined with the broader Jewish world.
We envision a diverse Jewish landscape that affirms the value of every individual and the power of mutually beneficial collaboration. The Center for Small Town Jewish Life brings this vision to life in Maine and empowers professional and lay leaders to realize it throughout the United States, especially in communities outside of major population centers.


  • Work with the CSTJL managers to plan and organize CSTJL programs and events including the Maine Conference for Jewish Life, Funtensive, Shabbaton, Lipman Lecture, and more

  • Primarily responsible for the execution, evaluation, and ongoing development of the Yad b’Yad and Tzedakah/Zakat programs. Assist with monitoring, tracking, and evaluating the quantity and quality of the Yad b’Yad and Tzedakah/Zakat programs, including quantitative and qualitative data-gathering, writing reports for funders and stakeholders, collecting testimonials for communications purposes, etc.

  • Work with CSTJL student leadership fellows in the planning and execution of the Yad b’Yad and Tzedakah/Zakat programs, supporting their development and growth as student leaders. Manage administrative functions in support of the student workers, setting behavior expectations, ensuring adherence to campus/work study limits, and providing mentorship, as needed.

  • Manage and organize student volunteers and coordinate with stakeholders at Colby, the Waterville public schools, and any other relevant stakeholder groups necessary for the execution of the Center’s programs.

  • Coordinate general office workflow, ensuring the timely processing of incoming data and documents, responsiveness to internal and external inquiries, and fulfillment of various operational tasks

  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice.


  • A bachelor’s degree or equivalent required

  • Excellent interpersonal, communication (written and verbal), and organizational skills with a high level of motivation and initiative

  • Attention to detail and accuracy

  • Ability to handle confidential information tactfully

  • Strong business English, proofreading, and spelling skills

  • Ability to work independently, exercise judgment, take initiative, solve problems, and manage multiple projects with minimal supervision as well as to adjust as new projects are assigned

  • Highly developed computer skills including extensive experience using Microsoft Office Suite, email and web applications, Google applications, database applications, as well as an interest in and ability to learn new programs

  • Ability to make an impact through work as a member of a team and diverse community

  • Inclination and skills to promote the mission and goals of the programs and the Center


This position is supervised by the Deputy Director of the Center for Small Town Jewish Life. The program coordinator will also work closely with the Center’s staff, interact with members of the Colby community within and beyond the Center regularly, and work closely with the Waterville Public School systems and the Capital Area New Mainers Project. This is an office position without opportunities for teaching.


General open office and campus environment. Position involves sitting, although frequent movement is necessary. Occasional evening and weekend work will be required as necessary. Occasional lifting is required. Computer usage involving repetitive hand/wrist motion is also necessary.


Successful and satisfactory completion of a background check (including a criminal records check).


Interested candidates should apply electronically by clicking the "Apply" button on the Colby Careers website.

A review of applications will begin immediately and will continue until the position is filled.

Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

For more information about the College, please visit our website:


Working at Colby College 

Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 57 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 1,850 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

Under the leadership of its new president, David A. Greene, Colby is building on this strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes plans for creating innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics.

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