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Assistant Director of Summer and Winter Programs

Employer
Binghamton University, State University of New York
Location
Binghamton, NY

View more

Administrative Jobs
Institutional & Business Affairs, Program Administration
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Category:: Professional
Subscribe::
Department:: Center for Learning and Teaching
Locations:: Binghamton, NY
Posted:: May 24, 2024
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 00127
Position ID:: 176992

About Binghamton University:


Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.


Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.


Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.


We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.



Job Description:


Budget Title: Senior Staff Assistant (SL-3)


Salary: $70,000 - $80,000


The Assistant Director of Summer and Winter Programs at SUNY Binghamton plays a crucial role in the operational, financial, and promotional aspects of the university's summer and winter sessions. This position involves collaborating with various university departments to ensure smooth operations, financial planning, reporting, and contracting for these sessions. Additionally, the Assistant Director oversees marketing and promotion efforts to maximize enrollment and engagement. This position offers an exciting opportunity for a motivated individual to contribute to the success of SUNY Binghamton's Summer and Winter programs while utilizing their skills in operations, finance, and marketing.


Responsibilities include:


  • Operations, Financial Planning, Reporting, and Contracting:
    • Collaborate with CBASM on course proposals and schedule building, error reports, and course changes.
    • Develop fiscal models for the University's Summer and Winter programs.
    • Create faculty pay matrix and initiate faculty pay.
    • Work with departments to develop financial models and payment sliding scales for Summer and Winter Session Instructors.
    • Oversee hiring, including offer letters and HR processes for session instructors.
    • Manage financial reconciliation and reporting for Summer and Winter sessions in collaboration with the business office and office of institutional research.
    • Monitor course enrollment for course cancellations.
    • Monitor Summer and Winter email accounts to ensure timely responses and resolution of inquiries.

  • Marketing and Promotion:
    • Manage the creation, publication, and distribution of all Summer and Winter Session marketing materials.
    • Update and maintain the Summer and Winter Session websites.
    • Compile a list of online courses for Open SUNY course listing.

  • Methods of Accountability
    • Maintain regular verbal and written communications with the Vice Provost for Online and Innovative Education to ensure alignment with strategic goals.
    • Solicit and incorporate feedback from faculty, staff, and students to continuously enhance program quality and effectiveness.
    • Ensure compliance with college policies and procedures governing summer and winter sessions.
    • Undergo performance evaluations by the Vice Provost for Online and Innovative Education to assess job performance and identify areas for growth.


Requirements:


Visa sponsorship is not available for this position


  • Bachelor's degree
  • Two or more years of course building or program management experience
  • Advanced skills in Google Sheets or Microsoft Excel
  • Excellent communication skills, both oral and written
  • Ability to manage multiple tasks and prioritize effectively to meet deadlines
  • Previous experience managing budgets and accounting, with comfort in mathematical calculations related to accounting

Preferred:


  • Masters degree
  • Proficiency with Banner SSB/IMB (especially course building), with additional experience in SAS Dashboards, SUNY Business Intelligence, and the Binghamton HR forms system
  • Familiarity with Binghamton University academic departments and programs


Additional Information:


Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.


Binghamton University is a tobacco-free campus.


Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov


Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/


Cover letters may be addressed "To the Search Committee."


Postings active on the website, accept applications until closure.


For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html


Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.


As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.


Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.



Application Instructions:


All applicants must apply via Interview Exchange: http://binghamton.interviewexchange.com/candapply.jsp?JOBID=176992


Deadline for Internal Applicants:


Deadline for External Applicants: Open until filled


Review of applications will begin immediately and continue until the vacancy is filled.


Please submit:


  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.


Organization

Working at Binghamton University

Message on working at Binghamton University from President Harvey Stenger

https://www.youtube.com/watch?v=7DMKyZ37krc&feature=youtu.be    

History

Binghamton University opened its doors as Triple Cities College in 1946, to serve the needs of local veterans returning from service in World War II. Originally located in Endicott, N.Y., five miles west of the present campus, the fledgling school was a branch of Syracuse University.

Four years later, the college was incorporated into the State University of New York (SUNY) and renamed Harpur College in honor of Robert Harpur, a Colonial teacher, patriot and pioneer who helped settle the area west of Binghamton.

In 1961, the campus moved across the Susquehanna River to Vestal. Growing enrollment and a reputation for excellence soon led to the selection of Harpur College as one of four doctorate-granting University Centers in the SUNY system.

In 1965, the campus was formally designated the State University of New York at Binghamton, and in 1992, Binghamton University was adopted as our informal name.

Mission Statement

Binghamton University is a premier public university dedicated to enriching the lives of people in the region, state, nation and world through discovery and education and to being enriched by partnerships with those communities.

Vision Statement

Binghamton as an institution is dedicated to higher education, one that combines an international reputation for graduate education, research, scholarship and creative endeavor with the best undergraduate programs available at any public university.

We are an academically selective community that shares ideas across departments, disciplines and borders. We encourage faculty, students and staff to ask unexpected questions, foster open dialog and develop innovative solutions to important problems.

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