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Physician and Executive Recruitment Coordinator

University of Miami
Miami, FL

Job Details

Current Employees:

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The Office of Physician and Executive Recruitment has an exciting opportunity for a Physician and Executive Recruitment Coordinator to work in Miami, FL.


The physician recruitment and onboarding coordinator collaborates with a wide range of clinical departments, internal business units, and external recruitment partners. This role serves as a liaison on behalf of Physician Recruitment leadership to foster strong working relationships and support the logistics of physician recruitment and onboarding activities.


  • Provides calendar management support for the department leadership; schedules meetings and supports in preparation and distribution of materials, as necessary.

  • Guides and assists lower level recruitment coordinators as needed. Serves as an educator and internal consultant to leadership, teams and individuals meeting the needs of physicians and UHealth departments.

  • Posts positions in applicant tracking system and ensures candidates have applied and are dispositioned appropriately.

  • Supports the coordination of physician interview visits in partnership with department administrators. This may include but is not limited to, making arrangements for travel, lodging, meals, and welcome gift, developing itineraries for physician and spouse, and planning transportation, as needed.

  • Coordinates background checks, orientations, health screenings and associated physician onboarding processes.

  • Partners with hiring managers and internal stakeholders to ensure a successful onboarding experience (credentialing, privileging, provider enrollment, trainings, etc.), which may include relocation services.

  • Develops and maintains an effective working knowledge of physician employment agreements, employment process, offer packages, compensation and benefits to answer candidate questions as needed.

  • Assists with the assembly of physician offer letter packets in partnership with departments to ensure that all appropriate paperwork and signatures are obtained.

  • Follows up with the respective hiring managers and candidates to ensure timeliness of recruitment process.

  • Facilitates the planning and organization of events for recruitment and programmatic activities.

  • Completes special projects/assignments requested by department leadership.

  • Manages records associated with recruitment activities, ensuring recruitment files and databases are accurate for reporting purposes.

  • Performs various administrative support functions which require proactive coordination, management, and communication, including but not limited to, check requests and processing invoices pertaining to department and recruitment activities.

  • Maintains up to date knowledge and compliance with federal and state fair employment laws and guidelines.

  • Adheres to University and unit-level policies and procedures and safeguards University assets.



Bachelor’s degree in relevant field preferred, additional experience considered in lieu of degree


Minimum 1 year of relevant experience required. Any relevant education, certifications and/or work experience may be considered.

Knowledge, Skills and Attitudes:

  • Ability to accurately prepare and maintain records, files, reports and correspondence

  • Ability to communicate effectively in both oral and written form

  • Skill in completing assignments accurately and with attention to detail

  • Ability to analyze, organize and prioritize work under pressure while meeting deadlines

  • Ability to process and handle confidential information with discretion

  • Ability to work independently and/or in a collaborative environment

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University Of Miami Miller School Of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.

The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:

Full time

Employee Type:


Pay Grade:



The University of Miami is one of America's top research universities located in one of the most dynamic and multicultural cities in the world.

A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System (“UHealth”) have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The mission of the University of Miami is to transform lives through education, research, innovation, and service

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit to learn more about our points of pride.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. With more than $413 million in research and sponsored program expenditures annually, the University of Miami is a member of the prestigious Association of American Universities (AAU). Only 3 percent of four-year institutions in the nation are invited to join the AAU, which recognizes breadth and quality of research and scholarship. While the majority of this work is housed at the Miller School of Medicine, investigators conduct hundreds of studies in other areas, including marine science, engineering, education, and psychology.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

Transforming lives

With more than 17,000 faculty and staff, the University strives for excellence and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service.

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