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Registrar Services Coordinator I (Records and Degrees)

University of Florida

Registrar Services Coordinator I (Records and Degrees)

Job No: 531537
Work Type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support
Department: 03030000 - EM-OFFICE OF REGISTRAR

Job Description

Classification Title:

Univ Registrar Svcs CRD I

Job Description:

The Office of the University Registrar is seeking a detail-oriented individual to join the Records and Degrees team as a Coordinator I. This role involves delivering exceptional service to students and stakeholders while maintaining meticulous attention to detail in handling records. The successful candidate will possess excellent communication skills, a strong ability to collaborate effectively with colleagues, and a keen attention to detail in all aspects of their work.

Responsibilities include:

Student Records Management and Support
  • Utilize the student information system to manage online academic records, course changes, and credential certifications.
  • Verify accuracy of data entry for grade changes, study abroad programs, and other academic transactions.
  • Support end-of-term processes, including grade postings, degree certifications, and transcript release.
  • Respond to student, faculty, and public inquiries regarding academic records and university policies.
  • Articulate registrar and university policies in accordance with federal, state, and institutional guidelines.

Discrepancy Resolution, Compliance, and Verification
  • Identify and resolve discrepancies between electronic and hardcopy records.
  • Assist in the application and clearance of holds on academic records, ensuring compliance with university and regulatory requirements.
  • Facilitate degree and transcript verification processes, collaborating with external agencies as necessary.

Other duties
  • Cross-train to assist with various office functions during peak periods, including registration, and room scheduling.
  • Collaborate with colleagues to streamline procedures, improve record-keeping methods, and update office manuals.
  • Support research initiatives by supplying data and information for reports, projects, and correspondence.
  • Perform other duties as assigned by supervisor.

This position is located at the University of Florida's main campus in Gainesville, FL and may be eligible for a flexible, hybrid work arrangement in accordance with the University of Florida and Division of Enrollment Management's policies.

Expected Salary:

$40,000 annually

In addition, we offer the following exceptional benefits:
  • Health, Dental, and Vision Insurance
  • State Retirement Plans
  • Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
  • Tuition Assistance (UF Employee Education Program)
  • Public Service Loan Forgiveness (PSLF) Eligible Employer

For more information on benefits, please visit HR Benefits and Rewards (

Minimum Requirements:

Bachelor's degree; or an equivalent combination of education and experience.

Preferred Qualifications:
  • Excellent verbal and written communication skills.
  • Ability to interpret and articulate university and Registrar policies, procedures, and academic regulations.
  • Ability to establish work priorities and coordinate the timely completion of work assignments.
  • Strong organizational skills.
  • Strong attention to detail.
  • Ability to work independently, exercise good judgement, and work with minimal supervision.
  • Microsoft Office Suite proficiency and a working knowledge of user automated-systems.

Special Instructions to Applicants:

Applicants must upload the following documents to be considered for the position:
  1. Cover Letter
  2. Resume
  3. List of References

Applications must be submitted by 11:55p.m. (ET) of the posting end date.

Health Assessment Required:

Applications Close: 28 May 2024

To apply, visit

The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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