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Office Specialist

Oklahoma State University-Oklahoma City
Oklahoma City, OK

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Position Details

Req ID:


Position Title:

Office Specialist

Position Type:

Staff Full-Time

Position Number:


OSU Campus:

Oklahoma City


Institutional Grants

Location Address:

900 N Portland, Oklahoma City, OK 73107

Hiring Supervisor:

Jeanie Nix and Kristen Rowan

Hiring Range:
(Contingent upon available funding):

15.52 - 16.14, Hourly

Work Schedule:

Monday – Friday, occasionally includes some evenings and weekends.

Faculty Appt Period:

Job Summary:

Will perform administrativeduties 20 hours per week for the office of Institutional Grants and Compliance and20 hours per week for Training and Development.

For the office of InstitutionalGrants and Compliance, this position will assist with management of Perkins andother grant-funded programs that serve students from specialpopulations. Program support duties may include tracking expenses, activities,and progress of projects within the department that supports students fromspecial populations. Special populations include, but are not limited to singleparents, economically disadvantaged families, students in fields of study thatare non-traditional for their gender, out-of-workforce individuals, homelessindividuals, and youth who are in or aged out of the foster care system.

For Training and Development, this position will performskilled level administrative and bookkeeping duties. This includes assistingwith maintaining databases, payments, correspondence, managing phone, email,and walk-in clients. This position works with students, staff, faculty, andgeneral public as well as business and industry clients.

Special Instructions to Applicants

Resume and Cover Letter required for full consideration. Copies of all current certifications due upon hiring.

Education & Experience

Position Qualifications:

Minimum Qualifications:

Work Experience:

Minimum of one year of accounting, budget, grants, or related experience to include data entry and record keeping responsibility.

Related work experience and a strong interest in providing high quality administrative support.

Knowledge,Skills, and Abilities:

Ability to handle multiple tasks and prioritize effectively with high degree of accuracy and attention to detail.

Demonstrated knowledge of office technologies including but not limited to: office computers, fax machines, scanners, internet, Microsoft Office (Word, Excel, Access, PowerPoint, Outlook).

Ability to communicate diplomatically, clearly, and effectively, both verbally and in writing to exchange information, give/receive instructions and respond to inquiries appropriately.

Strong interpersonal skills and sensitivity to a multicultural environment in an effort to work and communicate effectively with all students, faculty, staff and community partners.

High degree of initiative to work independently and collaborate in a team environment.

Detail oriented, organized, and possesses strong analytical skills.

Willingness to learn new programs, software, and applications continuously.

Passion for assisting customers and representing the OSU-OKC and OSU brand with positivity and professionalism.

Demonstrated history of ethical and professional behavior.

Associates degree and/or equivalent experience

Preferred Qualifications:

Minimum of one year of experience working in higher education.

Minimum of one year of experience tracking and organizing program information.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit


Oklahoma State University is a modern land-grant system that prepares students for success. Orange is the Answer. Through leadership and service, OSU improves the lives of people in Oklahoma, the nation and the world. OSU has more than 35,000 students across its five-campus system with students from all 50 states and around 120 nations. Established in 1890, OSU has graduated more than 264,000 students to serve the state of Oklahoma, the nation and the world. 

Oklahoma State University-Oklahoma City (OSU-OKC) is part of the modern land-grant system of Oklahoma State University. OSU-OKC is a two-year public institution, offering more than 50 degrees and certificate options. Through quality education, a supportive environment, leadership training and service opportunities, OSU-OKC trains students to work and educates them to lead. OSU-OKC graduates are found throughout the community serving as police officers, firefighters, nurses, teachers, healthcare professionals and business owners.

Oklahoma State University is an Affirmative Action/Equal Opportunity/E-verify employer committed to diversity. All qualified applicants will receive consideration for employment and will not be discriminated against based on age, race, color, religion, sex, sexual orientation, genetic information, gender identity or expression,  national origin, disability, protected veteran status or other protected status. Oklahoma State University campuses are tobacco and vapor-free.

Company info
900 N Portland
Oklahoma CIty

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