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Complex Copy Cataloger Serials Unit

University of Florida

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Complex Copy Cataloger Serials Unit

Job No: 531494
Work Type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Libraries/Museums
Department: 55160100 - LB-CATALOG CHAIR

Job Description

Classification Title:

Library Associate 1

Job Description:

PLEASE NOTE: Please be aware this position is not located on the main campus but at the University of Florida, Interim Library Facility (ILF). The address is: 4040 NE 49th Avenue (RTS - Job Corps Route 24).


The Complex Copy Cataloger for the Serials Unit performs simple and complex copy cataloging for serial publications for the Resource Description Services Department (RDS). This includes cataloging serials in all formats and all languages according to accepted professional standards. The incumbent performs bibliographic maintenance as needed due to changes in serial publication titles and other characteristics, solves problems, and makes needed corrections and updates in catalog data. Additional responsibilities include reviewing and contributing to workflows and procedures updates, training staff, and creatively resolving problems. These tasks require efficient application of a high level of understanding of national cataloging standards and tools, as well as general classification skills for literary materials.


Simple and Complex Copy Cataloging - Serials

This position is specifically responsible for cataloging serials in all languages and most formats using Resource Description and Access (RDA) cataloging rules. This includes describing the content of items and conducting subject analysis as well as assigning appropriate access points and classification numbers. Catalog records are contributed to OCLC WorldCat and included in the library management system.
  • Using Machine Readable Cataloging (MARC) enhances catalog records for materials as needed according to the Cooperative Online Serials Program (CONSER) standards.
  • Enhances cataloging records as needed, replacing the OCLC master record after completing edits according to CONSER RDA standards. Reviews bibliographic records for accuracy and applies local and PCC rules and practices governing metadata description and subject analysis.
  • Derives electronic records for digitized materials.
  • Imports and overlays bibliographic records from the OCLC WorldCat bibliographic database for use in the Alma Integrated Library System (ILS) database.
  • Verifies that all access points are authoritative by searching the national and local authority files and revises or creates new authority records submitted through the Name Authority Cooperative Program (NACO) with routine review by the department's NACO Coordinator.
  • Regularly consults the ISSN Portal database to compare OCLC and ISSN records and address discrepancies.
  • Stays current on the latest standards, procedures, and documentation, working with managerial staff to develop best practices and establish new policies and procedures for Serials cataloging.
  • Works with bibliographic and authority records that use older cataloging rules, such as AACR2, and may update those records to RDA, when appropriate.

Bibliographic and Metadata maintenance, problem solving, and special projects

Utilizes knowledge of the library management system (e.g., bibliographic, holdings, and item records) and library workflows and practices to effectively problem solve.
  • Enhances and transforms serial record metadata to ensure optimal user access to serial records.
  • Performs bibliographic record maintenance when needed.
  • Creates and updates holdings and item records in Alma and occasionally works with portfolios for content in the University of Florida Digital Collections (UFDC).
  • Answers questions, and trains team members and student workers on advanced techniques.
  • Consults with FLVC and library staff within and outside the department to resolve complex cataloging and database problems.
  • Handles content transfers when needed, especially to FLARE.
  • Participates in special projects as needed.

Teamwork and professional development
  • Provides cataloging-related help to other library staff (within and outside the department), including student assistants and OPS employees.
    • Contributes to documentation of unit and departmental policies and procedures.
  • Pursues expanded practical knowledge and understanding of resource description policies and tools.
  • Serves as backup for other copy cataloging units as needed.

  • Other Duties as Assigned

    Participates on library committees, attends library and university training as needed, and pursues professional development opportunities.

    Expected Salary:

    $45,097 minimum salary; The Smathers Libraries offer a salary commensurate with experience and credentials.

    Minimum Requirements:

    High School diploma or equivalent and five years of library, or relevant experience; or an Associate's degree and three years of relevant experience; or a Bachelor's degree and one year of relevant experience; or any equivalent combination of experience, training and/or education.

    Preferred Qualifications:
    • Working knowledge of RDA, AACR2, PCC programs, and application of Library of Congress Classification and Subject Headings.
    • Experience working with MARC bibliographic, holdings, and item records, particularly within the Alma Integrated Library System.
    • Ability to utilize cataloging tools and resources such as OCLC Connexion, RDA Toolkit, Classification Web, and ISSN Portal.
    • Ability to use cataloging procedures and tools and to contribute to their review and development.
    • Demonstrated problem-solving ability.
    • Reading knowledge of a language other than English.
    • A Master's Degree in Library Science (MLIS, MIS) or similar degree from an ALA accredited program.
    • Evidence of excellent interpersonal skills including oral and written communication
    • Strong oral and written communication skills.
    • Ability to work both independently and collaboratively to accomplish goals.
    • Flexibility, and ability to adapt and work in a rapidly changing academic environment.
    • Basic computer skills and experience with Microsoft Word and Outlook.

    Special Instructions to Applicants:

    Application Process

    To apply, submit
    • a cover letter detailing your interest in, and qualifications for this position
    • your current resume or CV
    • a list of three references including their contact information (telephone number and email address)

    Apply by 11:55 pm (EST) on May 30, 2024 (applications will be reviewed as received). Submit all application materials through the Jobs at UF online application system. If you have any questions or concerns about this process, please contact Tina Marie Litchfield, George A. Smathers Libraries Human Resources Office, at

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

    Health Assessment Required:

    Applications Close: 04 Jun 2024

    To apply, visit

    The University is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veteran status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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