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Administrative Assistant

The Ohio State University
Medical Center Campus

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Job Details

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Job Title:Administrative Assistant

Department:Medicine | School Biomedical Sciences Cancer Biology and Genetics

The Department of Cancer Biology Genetics (CBG) would like to hire an Administrative Assistant to support an active teaching and research department in the OSU College of Medicine. The Administrator works closely with department leadership to manage all administrative aspects of the department. The Administrator will play an integral role in the department and is highly valued for their important contributions.

Functions as an Administrative Assistant providing excellent customer service and support to the Department of Cancer Biology and Genetics (CBG); provides comprehensive administrative support to the Department Chair, Department Administrator, and faculty in managing and coordinating all phases of daily operations within CBG; coordinates daily activities of administrative office, including greeting visitors, submitting facilities requests, and delivering mail; supports the Education Committee Chair and Education Committee in managing and coordinating classes for the department, which includes scheduling courses, reserving classroom space, and working with the College of Medicine’s Education Office; coordinates appointment calendars of assigned leadership and faculty; coordinates and makes travel and lodging arrangements for faculty, trainees, and students; collects, prepares, and processes requests for reimbursement of expenses post-travel; acts as department’s procurement initiator, including managing the department Procurement Card; organizes, coordinates, and executes the logistics of special projects, events, and reports for department meetings such as Works-In-Progress, Faculty Research Seminars, Faculty Meetings, and the Annual Department Retreat, etc..; records, transcribes, and distributes meeting minutes; maintains department website; actively participates in faculty recruitment; supports department leadership and faculty to research, collect, and interprets information and data to aid in decision making;
Serves as a safety representative and asset manager for the department;
May participate in faculty appointment, re-appointment, and/or promotion and tenure activities; may assists the Department Administrator with fiscal and human resources activities; serves as a liaison with university offices, faculty, staff, and outside agencies.

Initially, this position is required to work from campus full-time. However, there is a possibility for a hybrid work schedule once the Administrator is comfortable in the position.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.


At least six months experience (600 hours course work or training) in customer service or communications, including researching, analyzing, and interpreting information. Three months experience (300 hours course work) in financial operations; Six months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment; Three months experience (300 hours course work) in supervision management.

High School diploma or GED. Certification or vocational training may be preferred. 1 year of relevant experience required. Experience working in academic medicine or an academic research department is preferred, but not required.

Function: Business Planning and Operations

Sub-function: Administrative Assistance


Additional Information:

Location:Biomedical Research Tower (0112)

Position Type:Regular

Scheduled Hours:40

Shift:First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The Ohio State University is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity or expression, genetic information, HIV/AIDS status, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status, or any other basis under the law.

Applicants are encouraged to complete and submit the Equal Employment Identification form.


About The Ohio State University

The Ohio State University, one of the biggest and most comprehensive universities in the country, creates experiences that bring together expertise, ideas and resources to improve communities locally and globally.

Ohio State is regularly honored as one of the nation’s top 20 public universities. With campuses and research centers throughout the state, the institution’s unrivaled depth and breadth advance innovation, health care and research within Ohio’s communities. For more than 150 years, Ohio State has inspired the next generation of leaders, discovering groundbreaking medical breakthroughs and finding solutions to the problems the world is facing now.

Ohio State also has a top-rated academic medical center and a premier cancer hospital and research center.

Ohio State offers more than 200 majors and programs — plus 500 specializations — for undergraduates, in addition to more than 230 master’s, doctoral and professional degree programs and an estimated 12,000 course offerings.

Join Ohio State’s Community

At The Ohio State University, we connect people, ideas and resources to put knowledge into practice and create meaningful impact in people’s lives. Buckeyes lead with purpose. We advance excellence and inspire people to join in and take action. Together, we’ll create meaningful impact at a scale few others can match.

Explore our Extensive Benefits

Ohio State provides access to opportunities and resources for all employees. Starting your first day, Ohio State offers you a comprehensive benefits package.

· WORK-LIFE: Flexible and remote work arrangements where applicable, child care program, and access to educational, athletic and cultural events.

· RETIREMENT: State pension and alternative options with competitive employer contributions, as well as optional supplemental plans.

· HEALTH: Medical, dental, vision and prescription coverage, life insurance, flexible spending accounts and wellness programming.

· TIME OFF: Paid vacation and sick time, parental and medical leave plus 11 paid holidays. Short and long-term disability options also available.

· FINANCIAL: Tuition assistance for employees and their dependents, adoption assistance, and discounts with preferred vendors and university partners.

· WELLNESS: Lifestyle spending account, employee assistance program, health reimbursement account, and employee wellness program.

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