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Office Assistant, Housing & Residence Life

The University of Kansas
University of Kansas Lawrence Campus

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Position OverviewHousing & Residence Life provides on-campus housing to students at KU. The Temporary Office Assistant position will assist with administrative duties; preparation for move-in; and data entry and audits. This position will be based in the Housing & Residence Life administrative office, with 20-35 hours weekly available through August 26. After that time, based on departmental needs, it may be possible to continue work for up to 10 hours/week. Work shifts will be scheduled Monday through Friday, 8 am – 4:30 pm.Job Description

60% - Space Verification & Audits

  • Record all rooms with furniture provided by housing.
  • Record measurements of all areas within student rooms (bed heights, closets, dressers, windows, etc.
  • Assist with room inspections within buildings as needed.
  • Set-up and move furniture within spaces.
  • Organize and record locations/status of Housing & Residence Life Temporary Access Cards.
  • Assist in key audits and managing building access for camps/conferences.
  • Audit all supplies within common spaces located in housing buildings.

25% - Organizing Housing Information/Spaces

  • Clean & organize common spaces used by Housing staff throughout the year.
  • Organize information located in the Housing & Residence Life systems by academic year.
  • Purge outdated materials.
  • Assist in preparing for August Move-In by organizing volunteer information, Housing & Residence Life apparel (shirts & name tags).
  • Clean out and organize front desk areas.
  • Audit all supplies utilized by KU Housing & Residence Life staff.

10% - KU ID Card and Temporary Access Card Assistance

  • Collect KU ID Cards from the KU Card Center.
  • Sort KU ID Cards by student room assignments and distributes to various Housing & Residence Life locations.
  • Sort Temporary Access Cards by student room assignments and distributes to various student locations.
  • Log out Temporary Access Cards assigned to students within the Student Housings room management system (Mercury).
  • Assist the Associate Director with tracking residents that do not have a KU ID Card.

5% - Performs other related work as assigned

Position Requirements
  1. This position requires working on-site.
  2. This position requires lifting up to 30 pounds and walking throughout buildings without assistance.
Required Qualifications
  1. Must have a valid driver’s license by the time of hire and maintain the license throughout employment.
Preferred Qualifications
  1. Basic knowledge of Microsoft Office, including Excel.
  2. Writing communication skills.
  3. Experience working in an office setting.
Additional Candidate InstructionsA complete online application includes:
  1. Cover letter addressing how you meet the required and preferred qualifications.
  2. Resume.
  3. Contact information for three professional references (including at least one previous or current supervisor).
Application review begins Monday, May 20, 2024 and will continue until a qualified pool of applicants is received. To ensure first consideration, apply by the review date above.Contact Information to ApplicantsKeesa Shrader, keesashrader@ku.eduAdvertised Salary Range$13/hourWork Schedule20-35 hours/week
Monday – Friday, 8AM – 5PMApplication Review BeginsMonday May 20, 2024Anticipated Start DateTuesday May 28, 2024Apply to Job


Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.


KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.


The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.


The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.


The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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