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Administrative Specialist 3 - Audiology and Speech Pathology (Knoxville)

The University of Tennessee, Knoxville
Knoxville, TN

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Job Details


Market Range: 06

Hiring Salary: $19.67/Hourly


JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Administrative Specialist 3 manages all departmental administrative task for the BS-ASP, MS-SLP, Au.D, and Ph.D. students. This position provides support and assistance for all daily tasks, activities, and procedures for the department.


  • Manages all departmental administrative tasks including ordering supplies, mail distribution, schedule and file maintenance, room scheduling, maintenance of basic office equipment, and procedures for the department.
  • Utilizes IRIS/DASH to conduct semi-routine financial activities such as submission of petty cash reimbursements, payable invoices, internal transfers, refund requests, and other financial activities.
  • Prepares travel reports in Concur per receipts after verifying the accuracy of all supporting documentation and departmental approval.
  • Coordinates the semester course evaluations to retrieve data and analysis for each course; prepares reports for faculty and department chair.
  • Maintains student files with information related to application, vaccinations/clinic, licensure, academic records, and graduation.
  • Coordinates special events e.g., prospective student visits, orientation, commencement, receptions, and luncheons.
  • Performs and assists with enrollment of students each term/semester; schedules advisor appointments and maintains up-to-date advisor list.
  • Serves as the liaison with the B.S. undergraduate 3+1 program.  
  • Ensure University policies and procedures are followed for Memphis and Knoxville campuses including departmental policies and procedures, FERPA rules and regulations, HIPAA, and Medicare rules and regulations.
  • Maintains report on PRAXIS score information and files each student’s individual score in academic records.
  • Maintains directories and communication for the department, program, faculty, staff, and students.
  • Performs other duties as assigned.

  • Qualifications


    EDUCATION: High school diploma or GED (Bachelor’s preferred). (TRANSCRIPT REQUIRED)

    EXPERIENCE: Four (4) years of administrative support or office related experience; OR Associate’s Degree and two (2) years of administrative support or office related experience. Must have a valid Driver’s License and auto insurance. 


  • Ability to operate Microsoft Office products (Word, Excel, Publisher, PowerPoint).
  • Excellent written and oral communication skills as well as interpersonal skills.
  • Ability to work in fast paced environment with great attention to detail.
  • Ability to work independently and meet deadlines.
  • Must be able to maintain confidentiality and work with a diverse population.

  • Job: Other Admin Asst/Secr/Clerical
    Primary Location: US-Tennessee-knoxville
    Organization: Audiology & Speech Pathology
    Schedule: Full-time
    Job Posting: May 10, 2024, 9:41:41 AM


    Working at The University of Tennessee, Knoxville

    Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

    UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

    The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

    Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

    As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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