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Office Specialist IV - Part-Time

St. Edward's University
3001 South Congress Avenue, Austin, TX, United States

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Employment Type
Part Time
Institution Type
Four-Year Institution

Job Details

Part-Time Office Specialist IV

School of Behavioral and Social Sciences

St. Edward's University of Austin, Texas invites applications for the position of Office Specialist IV in the School of Behavioral and Social Sciences. This is a part-time position (16 hours per week, 4 days per week). Hours can be flexible.

The position reports to the Dean, School of Behavioral and Social Sciences. The person in this position performs any combination of administrative duties for the Office of the Dean and supports the Dean, staff, faculty, and students of the School.

Essential Responsibilities Include:

  • Provide comprehensive administrative support in daily activities by managing the office, scheduling meetings and meeting spaces, drafting agendas, sending reminders, preparing/gathering materials for pre-meeting distribution, distributing all post-meeting materials.
  • Provide clerical support to the Dean and Associate Deans as needed.
  • Provide occasional support to the BSS faculty & staff.
  • With the support of student workers, provide general support in daily activities of the office such as: greeting guests, producing routine correspondence, answering phones, organizing incoming documents, ordering office supplies, distributing mail, maintaining files, etc.
  • Assist with coordinating special events including but not limited to back-to-school orientation, BSS events, awards ceremonies, graduation, etc.
  • Perform other duties as assigned.

Qualifications include:

  • High School Diploma with 2 - 6 years of demonstrated administrative support or relevant experience preferred: Experience working in an educational setting preferred.
  • Must have the ability to demonstrate intermediate to advanced level skills in Google Suite, MS Office (Word, Excel, and PowerPoint) and virtual platforms such as Zoom. Willingness to learn university operating systems.
  • Ability to work with a diverse constituency including faculty, staff, and students.
  • Must have excellent verbal and written communication skills; strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; ability to work effectively with communities across the university; highly responsive to the needs of others.
  • Must have high ethical standards and a strong sense of confidentiality; ability to demonstrate attention to detail; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; display solid problem-solving and interpersonal skills; work well independently and as part of a team.
  • Ability to follow workplace and attendance guidelines.
  • Successful completion of an employment and/or criminal history background check is required.

Expectations include:

  • Work through collaboration: share information and meet deadlines; give and receive constructive feedback, listen with an open mind.
  • Treat each other respectfully: speak to each other in a professional and respectful tone;
  • Continually develop organization & take responsibility for excellence: commit to continuous assessment of the needs of students and take responsibility for continual analysis of policies
  • Dedicated to high a standard of service: creative problem-solving skills, responding quickly, considerately, and correctly to the needs of those who need help
  • Open communication: offer and accept suggestions for improvement
  • Understand and promote diversity: support the ideal of equal and open access to opportunity for everyone.
  • Maintain confidentiality.
  • Work effectively with a diverse faculty, staff, student body, alumni, and community.
  • Model inclusive excellence through actions that support the university's diversity commitment.
  • Adhere to the policies and procedures established by St. Edward's University.

For detailed information, please scroll to the bottom of the page to download the job description.


Interested applicants should submit an online application at; Please include resume, cover letter, and three employment references. No Calls Please. Applications will not be considered if it is missing any of these three items.


St. Edward's University, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.


Founded in 1885 by the Congregation of Holy Cross, St. Edward's University is a private, Catholic liberal arts institution of more than 4,600 diverse students located in Austin, Texas. St. Edward's emphasizes critical thinking and ethical practices, as well as small classes, personalized learning and exciting internship opportunities. The community atmosphere extends to the approximately 800 faculty and staff who work together to make the university a welcoming yet challenging environment for students. An overview of St. Edward's University employee benefits is available at;


We are not offering sponsorship at this time.

Background Checks:

A criminal history background check is required for finalist(s) under consideration for this position.


St. Edward’s University: One of America’s Best Colleges

St. Edward’s is a dynamic, nationally ranked, Catholic university where teaching, learning, leadership and service come together to contribute to a better world. For more than a decade, we’ve been named one of “America’s Best Colleges” by U.S. News & World Report. Located in the thriving city of Austin, Texas, with partner universities in 16 countries, our impact extends across the globe.

An Education for Today and a Lifetime

St. Edward’s offers an extraordinary educational environment that challenges, inspires and empowers students to make a difference in their world. Our academic community is dedicated to providing undergraduate, graduate and adult-learner degree programs that meet the demands of our times, preparing students to lead and succeed in a rapidly changing world.

Founded in 1885 by the Congregation of Holy Cross, our liberal arts education emphasizes critical thinking, ethical reasoning and multicultural understanding. Students enjoy the advantages of small classes and personal attention coupled with innovative facilities and advanced technology. And they benefit from valuable real-world experience through research, internships, service and study abroad. Through the abundant learning opportunities a St. Edward’s education provides, our students gain the knowledge and skills they need to pursue fulfilling careers and purposeful lives.

Quick Facts About St. Edward’s

  • 13:1 Student-faculty Ratio
  • 18 Average class size
  • 50+ Undergraduate areas of study
  • 7 Graduate degree programs
  • 10 Adult undergraduate programs
  • 4,620 Students enrolled
  • 4,023 Undergraduate students
  • 54 Countries represented

See more facts and figures.     

Our Achievements Draw National Recognition

A commitment to students, faculty and a stellar academic environment that’s second to none has placed St. Edward’s in the national spotlight

  • Since 2003, St. Edward’s has consistently been recognized in the top 25 of U.S. News & World Report’s annual ranking of “America’s Best Colleges.” Currently, we’re 13th among universities in the Western Region.
  • Forbes, Princeton Review and Washington Monthly include St. Edward’s on their lists of the best universities in the country.

  • We’ve recently been ranked one of the top 10 “Best Colleges in Texas” by two highly respected college assessment groups: College Factual (2015) and Niche (2016). 

  • St. Edward’s has been named the nation’s top producer of U.S. Fulbright Students among master’s-granting institutions in 2015–2016. For the last six years, St. Edward’s has been recognized as a top producer of Fulbright Students, with a record 13 finalists and 10 winners in 2015. Since 2004, our students have won 37 Fulbright grants.

Strategic Planning Guides Our Success

From 1999 to 2015, St. Edward’s increased overall enrollment by 25%. And our donors contributed more than $152 million during that time. This record generosity helped grow our endowment to more than $95 million and provided important funding for new buildings and capital improvements. See how we’re continuing the momentum of that success in the years ahead. Read about our strategic priorities for 2018.

Learn more about St. Edward’s.

We welcome your application. Apply now!

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