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Coordinator

Employer
Lehigh University
Location
Bethlehem

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job no: 502843
Work type: Nonexempt Staff Full-time
Location: Bethlehem
Categories: Administrative Services, Information Technology

Provide administrative support to LTS including events primarily for Technology & CITL groups. Coordinate building maintenance and space usage, ordering supplies and equipment for the group. Coordinates travel and scheduling arrangements and assists with staff/student hiring in LTS. The Lehigh community takes seriously our commitment to antiracism and The Principles of our Equitable Community.

Position Number: S84900

This position is a Grade: 7-37.5 with an approximate salary range of $36,090-$43,330 and is subject to change based on experience, skills and qualifications

Lehigh University offers a comprehensive and family friendly benefits package which includes but is not limited to Health Care, Retirement and Educational benefits. Information can be found on our website at https://hr.lehigh.edu/benefits

1. Provide Administrative support and assistance to the Director of CITL and CTO. (45%)

•Assists in making travel and meeting arrangements.
•Coordinate Distance Education, CITL & Client Services events, such as meetings, conferences or corporate functions. This may involve managing logistics, coordinating guest speakers or presenters and overseeing event setup and execution.
•Purchase items in support of CITL & Client Services, such as computers, software, office supplies, etc.
•Submits work orders to facilities services for maintenance.
•Responsible for interacting with various vendors on invoices, shipments and recycled equipment.
•Participate in LTS Software Committee & serve as administrative support.

2. Finance Operations, Collaboration, & Communication. (30%)

•Assist business manager in managing relationships with vendors, suppliers and contractors. This may include obtaining quotes, negotiating contracts and ensuring that goods or services are delivered on time and within budget.
•Assist in tracking and maintaining budgets for different areas in LTS such as CITL, DE, TRAC program, Client Service, etc.
•Serve as a point of contact for internal and external communication, including answering inquiries, responding to emails and relaying messages between different departments or stakeholders.
•Assist in planning, organizing and coordinating various projects within the organization. This may involve creating project timelines, tracking progress and ensuring that deadlines are met.

3.LTS Administration Backup and Support. (25%)

•Coordinates internally within ASG team to provide seamless support across LTS stem.
•May assist and provide backup support for other members of the ASG team as needed.
•Provides administrative support for hiring committees.
•Processes purchase requisitions and approves requisitions under $100
•Supports Director of Administration, Manager; Business Operations and Business Manager on an ad-hoc basis.

Special Considerations

Persons with disabilities who anticipate needing an accommodation for any part of the interview or hiring process may contact Lehigh's Accommodations Specialist at inada@lehigh.edu

The duties of the position do not allow for a remote work option; the employee in this position will be required to work on campus where they can be fully accessible to the Lehigh community

Qualifications

•Associates, Vocational or Technical Degree or equivalent combination of education and experience; Bachelor's Degree in Business preferred

•One to three years of related work experience

•Experience with administrative responsibilities including travel/meeting arrangements, coordinating events and purchasing

•Excellent communication and interpersonal skills

Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

Only complete applications will be considered therefore please complete the application in its entirety. Once the posting is removed from the website applications may no longer be allowed to be completed.

Advertised: May 10, 2024 Eastern Daylight Time
Applications close: Open until filled

Organization

Read our Diversity Profile Founded in 1865, Lehigh University is a premier coeducational, nondenominational, private residential research university that offers a distinctive academic environment for undergraduate and graduate students from across the globe. Lehigh University’s annual report from 2013 provides an overview of the intellectual activity across campus as well as a financial report. It is posted on our website at http://www.lehigh.edu/annualreport/ .

Lehigh offers more than 90 undergraduate programs and majors featuring more than 2,000 courses in four colleges: The College of Arts and Sciences, The College of Business and Economics, The College of Education and The P.C. Rossin College of Engineering and Applied Science. Lehigh confers a total of 12 degrees at the undergraduate and advanced degree level. We have 482 full-time tenured and tenure-track faculty and approximately 200 adjunct faculty and lecturers and 10 full-time visiting faculty. With approximately 4700 undergraduate and 2,000 graduate students, a small student-to-faculty ratio allows students to work closely with professors. About 69% of all full-time faculty are tenured, and 99% of full-time tenure-track faculty hold a doctorate degree or the highest degree in their field.  We have 1,215 staff members supporting the academic, research and administrative functions.

Located in Pennsylvania’s scenic Lehigh Valley, the campus is in close proximity to both New York City and Philadelphia. Lehigh is situated on over 2,300 acres on four campuses. The Asa Packer Campus, Mountaintop Campus, and Murray H. Goodman Campus are contiguous and feature more than 153 buildings with 4.3 million-plus square feet of classroom, laboratory, office and living space. The campus also has 180 acres of playing fields and half of the campus is preserved as open space.

Company info
Website
Telephone
610.758.3165
Location
27 Memorial Drive West
Bethlehem
PA
18015
US

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