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Accounts Payable Accountant

Spelman College
Atlanta, GA

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Job Details

Position Title:

Accounts Payable Accountant

Position Summary:

The purpose of this position is to ensure that all invoices approved for payments are paid in a timely manner.

Essential Duties and Responsibilities :

  • Maintains a due date file for all direct payment requests and invoices related to purchase orders which are ready for payment;
  • Runs a daily system generated cash requirements report to determine that all documentation is present for items ready to be paid;
  • Reschedules payment date in Banner for all items which are not yet ready for payment;
  • Prints checks after assuring that proper numerical sequencing of checks has been maintained;
  • Matches printed checks to supporting documentation;
  • Prints system generated reports, including check register;
  • Prepares checks approved for distribution, and transmits paid information to the bank;
  • Maintains the vendor files for college employees and consultants;
  • Assists in entering purchase orders and direct payments as needed;
  • Maintains the check inventory;
  • Serves as backup to Accounts Payable Analyst.
  • Maintains, along with Accounts Payable Analyst, the paid invoices files and other Accounts Payable office files;
  • Researches questions which arise around the payment of invoices;
  • Provides supporting documentation for annual audit requirements.
  • Assist in training new employees
  • Responsible for updating and maintaining all payment processes
  • Keeps record of all voided payments
  • Communicate with banking personnel if necessary to assure on-time payments and monitor positive pay exceptions on the banking website.

Required Qualifications:

High school diploma and a minimum of five years of directly related experience or an equivalent combination of education and experience are required.Strong analytical skills are required and the incumbent must be able to work under stress. Independent judgment is necessary to plan, prioritize and organize a diversified workload with attention to detail. Excellent customer service, written and oral communication skills, and the ability to work with a diverse group of people are essential. Three years of computer experience is necessary with Banner experience preferred.Excellent oral communication skills are required when presenting information and responding to questions from employees and vendors in one-on-one or group situations. Incumbent must be able to write business correspondence, memos, letters, and e-mails. Also, must be able to read, analyze, and interpret accounting documents and policies. Good proofreading skills are essential.To perform this job successfully, an individual must have basic skills using Microsoft Office Suite (Word, Excel, and PowerPoint). The incumbent may produce correspondence, e-mails, spreadsheets, and will use Lotus Notes, Banner Financial Module, and Internet navigation.

Preferred Qualifications:

Bachelor’s degree preferred.

Certifications, Licenses, Restrictions :


Physical Demands:

While performing the duties of this job, the employee is regularly required to: walk, sit, use hands to operate computer and other office equipment, reach with hands and arms, climb, talk, and hear. The employee is occasionally required to: stand, stoop or kneel or crouch, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include ability to adjust focus.



% Travel Required:


Full Time/Part Time:


Work Location/Schedule::

This position is eligible for a hybrid work arrangement.



Number of Vacancies:


Posting Number:


Posting Open Date:


Open Until Filled:


EEO Statement:

Spelman College is an EEO/Minority/Female/Disabled/Veteran/Title IX Employer and we participate in E-Verify. We are a smoke-free campus.

COVID-19 Vaccination Protocol:

Due to the heightened risk of contracting COVID-19 and the spread of variants, Spelman College requires up to date COVID-19 vaccination of all faculty, staff, and students (collectively “Campus Community”) that have job duties, attend classes, or are otherwise present on campus. You will need to submit proof of up-to-date COVID-19 vaccination: full vaccination and a booster (when eligible) or a single dose of the bivalent vaccine) prior to your first day on campus or you may seek a medical or religious exemption to the vaccination requirement by providing the necessary documentation to: Yemi Brown, PharmD Manager of COVID-19 Operations, at Upon receiving your Spelman Technology log-in credentials, please keep your vaccination or exemptions records up-to-date using Etrieve.


Working at Spelman College

Spelman College is a prestigious, highly selective historically Black college that prepares women to change the world. Spelman’s holistic liberal arts education empowers women to excel intellectually, think creatively, serve wholeheartedly, act globally, and lead boldly. Located in Atlanta, Spelman College’s multifaceted, person-centered learning community creates lasting bonds of sisterhood and support. Providing an educational experience unlike any other, Spelman embraces a long-standing and life-changing commitment to academic rigor, career development, community involvement, and positive social impact.

Spelman is part of the Atlanta University Center, the largest consortium of historically Black institutions of higher learning in the world. Its partner institutions include Clark Atlanta University, Morehouse College and Morehouse School of Medicine. Spelman shares cross-registration with its undergraduate partners. The AUC institutions also share the newly renovated Robert W. Woodruff Library.

A historic campus of 32 acres, dating back to 1883, Spelman is five minutes west of downtown Atlanta. There are 25 buildings on the lush, well-manicured campus, including a new, silver LEED- certified green residence hall, The Suites, and The Camille O. Hanks Cosby Academic Center, which houses the Spelman College Museum of Fine Art and the state-of-the-art College Archives.

As a result of its dedicated faculty and staff, Spelman College has gained an excellent national reputation and high rankings in the media’s annual college guides. The College ranks among the top 70 Best Liberal Arts Colleges, consistently ranks as a top producer of Fulbright Fellows and Teach For America candidates, and has the distinction of being the leading producer of Black females who go on to earn doctoral degrees in science and engineering.

Spelman College is also home to SpelBots, the first all-women, African-American robotics team to take part in the international RoboCup competition in 2005, long considered the Olympics of Robotics and artificial intelligence. In addition, the Women’s Research and Resource Center, the WISDOM Center and Center for Leadership and Civic Engagement, as well as the College’s departments of art and drama and dance, are among the many esteemed programs that showcase the College’s strengths in the humanities, arts and service leadership.

Dedicated, talented, and well-qualified faculty members are a hallmark of Spelman College. Home to 183 full-time faculty members, Spelman boasts an 11:1 student/faculty ratio, providing students with greater opportunities to engage with professors across disciplines. The William and Camille Cosby Endowed Professorship Program, for example, supports professorships in the fine arts, humanities and the social sciences. It is a multidisciplinary initiative designed to enhance the intellectual, cultural and creative life of Spelman College and its surrounding community. Previous Cosby Chairs include former Atlanta mayor Shirley Franklin; award-winning author and poet Pearl Cleage, C’71; the Rev. Renita Weems; distinguished scholar and economist William Darity, Ph.D.; and Bernice Johnson Reagon, C'70, an internationally known producer, composer and recording artist, and founder of the Grammy Award-nominated a cappella ensemble Sweet Honey and the Rock.

Spelman faculty have a significant impact on the College’s mission to educate students to lead and serve their communities and the world. To this end, Spelman’s iconic representative is the Millenial professor. The College is strengthening its Faculty Development Program to be comprehensive – recruiting and retaining talented individuals who pursue creative, rigorous scholarship and course development within their disciplines and in multidisciplinary ventures. These professors will also lead the way in internationalizing the curriculum.

As part of the College’s strategic plan for 2015, Spelman’s agenda is to strengthen the academic core of the institution. Constituents such as students, faculty, staff, administrators, alumnae, trustees and community partners participate by taking specific actions called GOALS. Spelman’s faculty goals are: global engagement; ongoing professional development; advising students to prepare not only for careers but for lives of success, leadership, and service; leadership through participation in shared governance; and service learning integrated across the curriculum.

The Spelman MILE – My Integrated Learning Experience – forms the foundation of Spelman College’s strategic plan. Symbolizing a transformational journey of learning, the Spelman MILE will ensure key competencies – such as critical thinking, effective communication, quantitative reasoning, and digital literacy – that Millenial students need for personal success. Student GOALS include: global engagement, including at least one meaningful international travel experience; opportunities for undergraduate research and career-related internships; alumnae connections to strengthen our sisterly bonds early on; leadership development focused on individual potential and best practices; and service learning that pairs hands-on community engagement with coursework shared governance.

Each year, the College hosts Research Day in April, as well as Faculty Research Day in October. Both events are designed to showcase excellence in student and faculty research across academic disciplines.

For more information about Spelman, visit

Company info
350 Spelman Lane SW

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