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Business Operations Specialist

Employer
Texas State University
Location
San Marcos

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Job Details

Posting Number:

2024506

Posting/Functional Title:

Business Operations Specialist

University Pay Plan Title:

Grant Specialist

Location:

San Marcos

Department:

Texas School Safety Center

Recruitment Type:

Open to All

Job Type:

Full-Time

Funding Source:

Permanent

Monthly Salary:

$3,700.00 - $3,900.00

Job Category :

Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.:

  • Proficient in crafting clear, concise, and grammatically correct professional correspondence.
  • Demonstrate excellent customer service skills.
  • Demonstrate experience in handling multiple projects concurrently.
  • Strong attention to detail and accuracy.
  • Capable of working both independently and collaboratively within a team, exercising sound judgement and initiative.
  • Advanced proficiency in computer operations, including Microsoft Office applications such as Word, Excel, and Outlook.

Preferred Qualifications:

  • Proven experience in working with electronic databases.
  • Knowledge of procurement processes and practices.
  • Display proficiency in invoice processing, reimbursement requests, deposits, and credit card payments ensuring the accuracy of financial records.
  • Demonstrate experience coordinating travel accommodations.
  • Prior experience in contract management.
  • Proficiency in Adobe Acrobat, Microsoft Teams, or SAP
  • Possession of a bachelor’s degree or a combination of relevant experience and education that is likely to yield the necessary knowledge, skills, and abilities.

Job Description:

The Texas School Safety Center (TxSSC) is actively seeking candidates to collaborate closely with the Business Operations Program Manager to deliver efficient, proficient, and knowledgeable financial services. TxSSC’s business services refers to a range of specialized services that are designed to support Center initiatives and operations. These services are provided to internal departments within the Center, Texas State University, and external stakeholders. The role primarily entails the day-to-day management of contracts, travel arrangements, and procurement activities. The Business Operations Specialist will also offer technical support to TxSSC staff to ensure adherence to established policies and procedures, all while maintaining a high standard of customer service. Candidates for the Business Operations Specialist position should possess the capability to assess, evaluate, and demonstrate effective decision-making skills. If you are a candidate who thrives in a dynamic environment and is dedicated to contributing to the safety and well-being of schools in Texas, we invite you to apply for this position.

Job Duties:

  • Efficiently manage electronic database records.
  • Facilitate timely and accurate processing of payments, reimbursement requests, deposits, and credit card payments.
  • Monitor contracts for compliance with performance metrics, including invoicing, amendments, renewals, and closeout procedures.
  • Prepare and process various documents, including vendor forms, purchase orders, invoices, reimbursement forms, correspondence, and reports, based on oral and written instructions.
  • Facilitate travel requests, coordinate travel arrangements, and process travel reimbursements.
  • Assist in overseeing the monitoring of training participants for Texas Commission on Law Enforcement (TCOLE) credit eligibility.
  • Interpret and apply relevant regulations, policies, and procedures to ensure compliance.
  • Provide technical assistance to TxSSC staff in relation to business service needs.
  • Maintain meticulous attention to detail, ensuring data accuracy and integrity across all platforms.
  • Demonstrate professional interaction with internal and external stakeholders, identify problems, provide solutions, and follow through with a satisfactory resolution.
  • Perform other duties as assigned.

Additional Information to Applicants:

  • To receive consideration for this position, applicants must clearly address how they meet the required qualifications in the application, cover letter, and/or resume.
  • The position is in-person, but remote work is available for up to 30 days.

Job Open Date:

05/10/2024

Job Close Date (posting closes at midnight):

05/24/2024

Open Until Filled:

No

Normal Work Days:

Monday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start:

8:00AM

Normal Work Hours End:

5:00PM

Posting Notices:

You will be required to electronically attach a resume and cover letter to your application.

Legal and Required Notices:

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State? :

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
• Generous paid time off: vacation, holidays, sick days and many more!
• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
• An inclusive Bobcat community: join our many social networks offered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions


By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link:

https://jobs.hr.txstate.edu/postings/46754

Organization

Texas State University seeks candidates whose professional background includes embracing a diversity of people and ideas, a spirit of inclusiveness, a global perspective, and a commitment to community-building.  As a federally designated Hispanic Serving Institution, we are especially interested in applicants who share a commitment to equity, and the high-quality education of students from historically underserved and systematically marginalized communities. Individuals from historically underrepresented groups are strongly encouraged to apply.

About Texas State University

Texas State University is home to more than 38,000 students and 2,000 faculty members in the growing Austin-San Antonio corridor.  A member of the Doctoral Universities: Higher Research Activity Carnegie classification, the university creates new knowledge, fosters cultural and economic development, and prepares its growing population of diverse students for the endless possibilities that await them as citizens of Texas, the nation, and the world.

Students at Texas State choose from 98 undergraduate, 91 master’s and specialists, and 14 doctoral programs offered by 10 colleges (Applied Arts, The Emmett and Miriam McCoy College of Business Administration, Education, Fine Arts and Communication, Health Professions, Honors, Liberal Arts, Science and Engineering, The Graduate College, and the University College).  With a diverse campus community including 50% of the student body from ethnic minorities, Texas State is one of the top 13 producers of Hispanic baccalaureate graduates in the nation.  In fall 2019, there were 1,470 full-time faculty and 2,286 full-time staff.  Research and creative activities have led to growing success in attracting external support.  For FY 2019, Texas State had an annual operating budget of over $724 million. Texas State’s Research and Development expenditures for FY 2018 were more than $64 million.  The Alkek Library has more than 3.1 million titles in its collection.  Additional information about Texas State and its nationally recognized academic programs is available at www.txstate.edu.

Mission

Texas State University is a doctoral-granting, student-centered institution dedicated to excellence and innovation in teaching, research, including creative expression, and service. The university strives to create new knowledge, to embrace a diversity of people and ideas, to foster cultural and economic development, and to prepare its graduates to participate fully and freely as citizens of Texas, the nation and the world.

Locations

Texas State's San Marcos campus is located in a growing community of 63,000 people in the Austin Metropolitan Area. Located in the Texas Hill Country, where blackland prairies roll into beautiful hills, Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and oak trees on the campus add to the charm of the university’s picturesque setting. Our location on the banks of the San Marcos River provides recreational activities for students throughout the year.

The Texas State Round Rock Campus is located north of Austin in Round Rock, TX. The Round Rock Campus offers the junior and senior level classes to complete a bachelor’s degree, graduate degrees, post baccalaureate certification, and continuing education programs. The university's vision for Round Rock is to continue to offer quality academic programs that meet the workforce needs of Texas, especially focusing on academic programs that appeal to working adults, and to serve as a hub of health professions research and education.

Some positions may require teaching on the main campus and at the Texas State University Round Rock Campus.

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply. 

Texas State University is a member of The Texas State University System. 

Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.

Company info
Website
Telephone
512-245-2111
Location
601 University Drive
San Marcos
Texas
78666
US

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