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Assistant Director of Post-award Administration

NC State University
Raleigh, NC

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Administrative Jobs
Institutional & Business Affairs, Auxiliary Services
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Posting Number:


Internal Recruitment :


Working Title:

Assistant Director of Post-award Administration

Anticipated Hiring Range:

Commensurate upon education and experience

Work Schedule:

Monday-Friday, 8am - 5pm, Flexible work arrangements, including virtual/hybrid work locations, may be available.

Job Location:

Raleigh, North Carolina

Department :

College of Sciences Research

About the Department:

The College of Sciences (COS) brings together the mathematical, physical and biological sciences in a research-intensive environment that simultaneously values excellence in teaching and a strong community engagement. The COS Research Office is the nucleus of research administration and support; providing a full suite of pre- and post-award services to enhance the research, teaching, administrative and outreach functions of the College. Key office responsibilities include proposal development and submission, portfolio management, effort reporting, and responding to departmental and faculty post-award and other research administration needs. Please visit our Sciences Strategic Plan and the College of Sciences Culture Charter to learn more about the College of Sciences.

NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.

Essential Job Duties:

The Assistant Director of Post-award Administration (ADPA) will oversee/coordinate post-award Post Award work for all departments, centers, and clusters (including Science House, State Climate Office, NIH Superfund Research Center, the Bioinformatics Research Center, and the new National Cancer Institute Center) within the College of Sciences.
Reporting to the Director of Post-award Administration with a dotted line to the Associate Dean for Research, the ADPA will essentially serve as an internally-facing coordinator for COS Research Post award and function as a backup to the DBO staff, as well as the college research office post-award team that could help anyone at any time, regardless of department.
This position offers a unique opportunity to lead and optimize post-award operations within COS, contributing to the success of research projects and faculty members while staying abreast of industry changes and best practices. Additionally this position will be a backup for representing The COS Office of Research Administration at relevant University meetings such as bi-monthly RSC (Research Support Council) meetings, the primary contact for monthly meetings with Contract and Grants, new award meetings, and any other meetings or events deemed appropriate by the Director or Associate Dean for Research.
As the ADPA, you will regularly interface and coordinate with the Director, the post-award team, and the departmental DBOs to ensure Post Award work is being completed in a timely manner. In this role you will develop best practices, create SOPs, reduce the administrative burden on faculty, help ensure post-award workload is reasonable and manageable, and supervise/train the post-award team.
Key responsibilities for this position include but are not limited to:
Post-Award Management and Oversight:

  • Prepare monthly reports to reconcile at the college level and identify problems/issues that need immediate attention.
  • Partner with the post-award staff to handle complex problems and tasks.
  • Serve as the COS liaison and primary point of contact for post-award system meetings, changes, or testing opportunities.
  • Provide back support to Post-award accountants for closeouts, PMR’s, and TEARS.
Collaboration and Coordination:
  • Coordinate often with the Department Head post award administrators to ensure no conflict of interest situations will occur and eliminate significant audit risks.
  • Offer advisory services to the COS centers, aiming to enhance quality and establish centralized oversight and management at the college level.
Leadership and and Support for Post-Award Activities:
  • Conduct regular (quarterly) meetings with PIs and departments (DBO, Post Award, L2) to review portfolios, provide budget projections, and make proactive changes to the projects.
  • Assist the Research Director, answer questions for the Department Heads, and keep them abreast of their departments research portfolios and activities.

Other Responsibilities:

Other duties as assigned.

Minimum Education and Experience:

Require post-baccalaureate credentials or a bachelor’s degree in research administration or equivalent from an accredited institution plus alternative or equivalent professional training and experience.

Other Required Qualifications:

  • Substantial relevant experience, including management, accounting, compliance, award tracking, or administrative duties in an academic center or unit.
  • Considerable knowledge of Research Administration, including pre-and post-award duties
  • 1+ years NIH post-award experience or experience in an NIH-funded research center
  • Some familiarity with or knowledge of IRB reporting requirements.
  • Ability to communicate effectively with the research staff, six departments, multiple centers and clusters, and the ADR.
  • Demonstrated Strong capacity to remain composed, prioritize and delegate tasks under various levels of pressure and to retain a customer-oriented mindset.
  • Proficient in collaborative team leadership, independent SOP creation, and making autonomous decisions that align faculty and staff needs with compliance requirements.
  • Willingness to regularly attend NIH training sessions and translate that knowledge into practice, including new processes and procedures as needed.
  • Effective time management skills and ability to manage overlapping deadlines
  • Excellent word processing, spreadsheet, database, and email skills.

Preferred Qualifications:

  • Familiarity with NC State systems, particularly on the post-award side. At a minimum, PINS, RADAR, RED, and WRS.
  • Knowledge of NC State Research Administration
  • 5+ years experience of research administration experience with a strong background in grant financial management
  • 2+ years of managerial experience preferred.
  • Strong communication skills, organizational skills, and the capacity to innovate are essential.
  • Ability to work with and lead groups of individuals with varied and diverse thoughts and ideas.
  • Proven leadership skills that supports professional development opportunities, effective conflict resolution, and meaningful team collaboration for teams up to 10 individuals.
  • Demonstrated customer service skills and willingness to travel anywhere on campus to work with faculty, staff, or center teams.

Required License(s) or Certification(s):


Valid NC Driver's License required:


Commercial Driver's License required:


Job Open Date:


Anticipated Close Date:

Open Until Filled

Special Instructions to Applicants:

Please include a cover letter, resume and contact information for three professional references.

Position Number:


Position Type:

EHRA Non-Faculty

Full Time Equivalent (FTE) (1.0 = 40 hours/week):



12 Month Recurring

Mandatory Designation - Adverse Weather:

Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events:

Non Mandatory - Emergency Event

Department ID:

170501 - College of Sciences Research


NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.


NC State: Think and Do

NC State was founded with a purpose: to create economic, societal and intellectual prosperity for the people of North Carolina and the country. We began as a land-grant institution teaching the agricultural and mechanical arts. Today, we're a pre-eminent research enterprise with 12 colleges excelling in all major academic fields.

NC State studentsOur 34,000 high-performing students take what they learn in the classroom and apply it in the real world by conducting research, working in internships and co-ops, and performing acts of world-changing service. That experiential education ensures that they leave here ready to lead the workforce. NC State's 13:1 student-faculty ratio is one of the reasons why we're the best college for your money in North Carolina (Money) and the No. 5 best value among public universities nationally (U.S. News & World Report).

Overcoming Challenges, Improving Lives

NC State is one of only two universities in the nation leading two National Science Foundation Engineering Research Centers — one developing wearable, self-powered health monitors, and the other researching smart-grid technology. We’re also leading interdisciplinary efforts to curb nuclear proliferation, help farmers confront climate change and build a new American manufacturing sector.

Our research doesn't just get published in a journal or sit on a shelf; it makes an impact. NC State is No. 6 nationwide in commercialization agreements based on university research, and we're No. 2 among universities without a medical school. Our Cooperative Extension Service provides research-based information to citizens in all 100 North Carolina counties. In addition, our industrial extension unit — Industry Expansion Solutions — has created an economic benefit for the state's manufacturers averaging $149 million per year since 2005.

Bright Minds Creating a Bold Future

NC State’s 9,000 faculty and staff are world leaders in their fields, bridging the divides between academic disciplines and training high-caliber students to meet tomorrow’s challenges. NC State students won two Goldwater scholarships, five Fulbright scholarships, one Churchill scholarship and a record-breaking 25 National Science Foundation graduate research fellowships in the 2016-2017 academic year. In addition, 25 faculty are members of the National Academies.

NC State bldg in darkOur Centennial Campus, an award-winning public-private research campus, is home to more than 70 partner organizations working alongside more than 70 NC State research and academic units. Centennial is also the location of the innovative Hunt Library, which Time magazine has dubbed “the library of the future.”

In Raleigh and Around the World

It all happens in one of the best cities in America. A top spot for job-seekers and tech professionals, Raleigh is nationally recognized as a leading urban center:

NC State building oldWith Durham and Chapel Hill, Raleigh anchors the Research Triangle, a national hotspot for high-tech enterprise. The top companies in the region — including IBM, Cisco Systems, SAS Institute, Biogen Idec and GlaxoSmithKline — are among the country’s best employers. They also lead the way in hiring new NC State graduates.

More than 130 years after its creation, NC State continues to make its founding purpose a reality. Every day, our career-ready graduates and world-leading faculty make the fruits of learning and discovery available to people across the state, throughout the nation and around the world.

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