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Administrative Facilitator, Extension

Employer
Kentucky State University
Location
Frankfort, KY, US

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

TITLE: Administrative Facilitator, Extension

DEPARTMENT: College of Agriculture, Community, and the Sciences 

REPORTS TO: Associate Extension Administrator

EFFECTIVE DATE: TBA

EMPLOYMENT STATUS: Full-time 

EMPLOYMENT CLASSIFICATION: Exempt 

 

PRINCIPAL PURPOSE OF JOB:  Administrative Facilitator, Extension, under the direct supervision of the Associate Extension Administrator will provide essential administrative and logistical support to Kentucky State University’s Extension Program.    This role serves to ensure the smooth functioning of various activities within the program, including project coordination, stakeholder engagement, administrative support, and financial administration.  By effectively managing documentation, coordinating meetings and events, engaging with stakeholders, and assisting with budget management, the Administrative Facilitator enables the Extension Program to fulfill its mission of disseminating knowledge, providing outreach services, and fostering community engagement


SCOPE OF RESPONSIBILITY: 

Administrative Facilitator, Extension, under the direct supervision of the Associate Extension Administrator will play a crucial role in supporting the efficient operation of the entire Extension program by providing administrative and logistical assistance to ensure smooth functioning of various activities. Work includes the exercise of discretion and independent judgment with respect to matters of significance.


ESSENTIAL JOB FUNCTIONS: 

Administrative SupportManage and organize program-related documentation, including reports, correspondence, and grant proposalsCoordinate meetings, workshops, and events by scheduling, preparing agendas, and arranging logistics such as venue booking and catering.Maintain accurate records of program activities, budgets and expenditures.Assist in drafting and editing program communications, including newsletters, website content, and social media updates.Research pricing for supplies and equipment Create and process requisitions, travel arrangements, budget transfers, and check requests for staff, faculty, guests and studentsPerforms a wide variety of typing assignments, which are sometimes confidential in nature; operates personal computer to enter data, draft, edit, revise, and print letters, tables, reports and other materials.Project CoordinationCollaborate with program staff to facilitate the implementation of various projects and initiatives.Monitor project timelines and deliverables to ensure deadlines are met.Serve as a point of contact for project-related inquiries and coordinate communication between team members and stakeholders.Assists with creating and maintaining frequent publications for community and partnersStakeholder EngagementRespond to inquiries from faculty, staff, partners, and the public in a timely and professional mannerAssist in organizing outreach activities to promote program awareness and engagement within the community.Build and maintain positive relationships with stakeholders, including government agencies, educational institutions, and community organizations.Financial AdministrationSupport budget management by tracking expenses, processing invoices, and reconciling financial records.Assist in preparing financial reports and grant applications as needed.Other DutiesPerform other related duties as assigned  

OTHER DUTIES: The position will conduct other duties as required.

 

QUALIFICATIONS: 

Bachelor’s Degree in Business Administration, Public Administration, Agricultural Sciences, or a related fieldThe equivalent of 3 years of experience in administrative support roles, preferably in an educational institution 

Licensing and Certifications: None.

 

 

KNOWLEDGE, SKILLS, and ABILITIES: 

           

Strong organizational and coordination skills.Ability to create, compose, and edit written materials.Proficiency in Microsoft Office suite and other relevant software applicationsAbility to work independently with minimal supervision and as part of a teamAbility to manage multiple tasks simultaneouslyAbility to work with diverse faculty, staff, students, and College stakeholders.Knowledge of supplies, equipment, and/or services ordering and inventory control.Ability to maintain confidentiality of records and information.Ability to communicate effectively, both orally and in writing.Ability to maintain calendars and schedule appointments.Records maintenance skills.Ability to understand and follow specific instructions and procedures.Ability to perform simple accounting procedures.Skill in the use of operating basic office equipment.Receptionist skills. 

PHYSICAL REQUIREMENTS:

 

Work is normally performed in a typical interior/office work environment.No or very limited physical effort required.No or very limited exposure to physical risk. 

Internal Candidates are Encouraged to Apply

 

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

  


 

 

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform. “The College of Agriculture, Community, and the Sciences strives for inclusive excellence and is interested in qualified candidates who can contribute to this effort through their research, teaching, and/or Extension programs.”

Organization

Our Mission

Kentucky State University is the state's unique, small, liberal studies institution with the lowest student-faculty ratio in the state system. The University shall serve as a residential institution with a range of traditional collegiate programs appropriate to its unique role.

Geographic Region
Kentucky State University's geographic region shall be state-wide for its liberal studies mission, its land grant functions, and its service to state government. In addition, Kentucky State University's primary service area for commuting students shall be for Franklin and contiguous counties.

Institutional Admission Standards
Kentucky State University shall admit students to the institution under selective admission standards to which exceed the minimum guidelines established by the Council on Higher Education, with only limited exceptions. Institutional policy for admitting under-prepared students, including the removal of academic deficiencies within a specified time frame. Through this approach, the University seeks to provide broad access and high-quality programs.

Degree Levels
Selected associate and baccalaureate degree programs shall be oriented toward liberal studies and selected career opportunities related to state government services. Kentucky State University shall offer selected master's degree programs based on demonstrated need, with priority given to a public administration curriculum to meet the needs of state government.

Strategic Directions/Program Priorities
The University shall focus on liberal studies programming. Drawing upon its African-American heritage, the University will promote the values and methods of interdisciplinary and multicultural education in its liberal studies offerings. All students shall participate in common curricula that explore the liberal studies. Drawing upon the multicultural strengths of the University, emphasis shall be placed on preparing minority students for careers in education and in other selected professions including business, computer science, nursing, human services, and public services. These strategic priorities translate into a core of liberal arts baccalaureate degree programs, in addition to degree programs at the associate [A], baccalaureate [B], and master's [M] levels that may include the following: education [B]; business [B]; computer science [A,B]; nursing [A]; home economics [B]; human services [B]; and public administration [B,M].

Enhancement of Instruction
The University shall emphasize teaching. Meeting student needs shall be paramount. The University shall focus on the needs of its students, which include, but are not limited to, full-time and part-time residential students, commuting students from its primary service area, and state governmental employees.

Service and Research Functions
Kentucky State University, as the 1890 land grant institution in the system, shall carry out its responsibilities under federal law and participate fully in appropriate U.S. Department of Agriculture programs, in accord with the mission of the University.

Kentucky State University shall be the major repository for the collection of books, records, and artifacts relative to the history and status of African-American citizens of the Commonwealth and elsewhere. The University shall make such materials available for casual and scholarly study.

Kentucky State University shall focus on meeting the applied research and service needs of state government.

Collaborative Ventures
The priority master's degree program offered by Kentucky State University shall be carefully articulated with related doctoral programs offered by the doctoral-granting institutions in the system. The University shall develop and employ telecommunication resources to communicate with other institutions in the fulfillment of its mission. Curriculum development shall emphasize the transfer of credits form other institutions toward degree completion.

Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

Efficiency and Effectiveness
Kentucky State University shall promote cost effectiveness in academic programming and institutional management. Strategic planning resulting in the elimination of duplicative or non-productive programs is essential while the development of carefully selected new programs compatible with the mission is appropriate. Measures of quality and performance shall be the foundation of the University's accountability system which promotes the continuous improvement of programs and services.

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Company info
Website
Telephone
502-597-6000
Location
400 E Main St
Frankfort
Kentucky
40601
US

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