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Grant and Contract Specialist II, Post Award

Job Details

Posting Number:


Position Title:

Grant and Contract Specialist II, Post Award


Research Administration



Job Family:


Position Status:


Work Hours:


Work Schedule:

  • Monday-Friday; 8:00 am – 5:00 pm
  • 100% remote available eligible for Texas residents only.

Open to:

External and Internal


Salary is commensurate with qualifications and relevant experience.


Funding expected to continue

Pay Basis:


Benefits Eligible:


Benefits at UTA:

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

University Information:

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary:

Provides Post-Award guidance in the administration and processing of external and internal sponsored projects. Provides support to researchers, departmental and center/institute administrators, regarding the reasonableness, allow ability and allocability of grant related expenses, budget changes/revisions, and other compliance activities. Responsible for administering and monitoring procedures designed to comply with UTA policies and procedures and enforce sponsor regulatory requirements pertaining to the interpretation and application of such regulations, policies and procedures.

Essential Duties and Responsibilities:

  • Review terms and conditions of new awards and sets up projects in the grant tracking and financial system appropriately to allow for notification and PI spending
  • Monitors post award activities to ensure compliance for issues involving allowable costs, re-budgeting and reporting requirements, faculty time and effort monitoring, cost sharing and spending limitation, etc.
  • Facilitates, reviews and approves budget revisions and cost transfer requests in compliance with sponsoring agencies’ regulations and university policies and procedures.
  • Process and submit prior approval request to the sponsor that includes actions such as No Cost Extensions, budget transfer requests and requests for additional funds. The Specialist drafts and submits these requests to the funding agency when necessary.
  • Serve as primary resource for post award grant questions; communicate with and recommend and advise faculty and staff regarding post award issues; requests corrections and resolve discrepancies; interpret rules, regulations and compliance issues with respect to sponsored awards.
  • Review and negotiate continuing projects and amendments to existing grants, contracts, cooperative agreements and incoming and outgoing subawards
  • Works with the PI and administrators to close out projects in accordance with the sponsor and university closeout guidelines and requirements
  • Works in collaboration with the PI, Office of Technology Management, Grant Accounting and Asset Management to facilitate timely submission of all agency required project reports
  • Create and execute subaward agreements for all new and existing awards, as well as process budget changes, extensions, and closeout procedures during and throughout the life of the subaward
  • Assists management in the preparation of ad-hoc reports
  • Monitors compliance with sponsored project related time and effort commitments and federal effort reporting requirements
  • Participate in special projects such as, development and presentation of training workshops, drafting, updating and amending post award processes, procedures, and report development
  • Other duties as assigned

Minimum Qualifications:

  • Bachelor’s degree in business or public administration, social sciences, or a related field.

Preferred Qualifications:

  • Two (2) years of experience in the preparation and processing of research grant and/or contract proposals and in their administration, including one year of experience as Grant and Contract Specialist I or its equivalent.

Knowledge, Skills and Abilities:

  • Working knowledge of Microsoft Excel, Word and PowerPoint as well as familiarity with other commonly used software.
  • Critical thinking and problem solving skills.
  • Adept at navigating complex environments with evolving priorities and communication plans.
  • Ability to utilize strong cross unit knowledge and understand to overcome issues to achieve results.
  • Ability to prepare detailed documents reports, and/or related materials.
  • Ability to work both independently or within a complex structured team.
  • Ability to review contracts and legal documents and negotiate to an acceptable resolution.

CBC Requirement:

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement:

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations:

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email

Number of Vacancies:


Minimum Number of References Required:


Special Instructions to Applicants:

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.


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