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Sleep Assistant Research Coordinator

Stanford University
School of Medicine, Stanford, California, United States

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Sleep Assistant Research Coordinator🔍School of Medicine, Stanford, California, United States📁Research📅May 09, 2024 Post Date📅103199 Requisition #

The Computational Psychiatry, Neuroimaging and Sleep Laboratory (CoPsyN Sleep Lab) is currently recruiting for a motivated and compassionate Sleep Assistant Research Coordinator for projects investigating the relationships between sleep disturbances, brain function, and emotional well-being.

The CoPsyN Sleep lab is focused on translational clinical research and utilizes human neuroimaging, high density EEG, computational methods, and clinical psychology to examine the role of sleep physiology in the development, maintenance, and treatment of psychopathology across the lifespan.

Current projects include:

  • An NIH funded clinical trial examining the impact of a sleep intervention on emotion regulation brain function in individuals with depression.

  • An NIH funded clinical trial studying sleep disturbance and emotion regulation in individuals with Mild Cognitive Impairment (MCI) and mild Alzheimer’s Dementia.

  • An NIH funded observational study examining the mechanistic interrelationship between sleep, co-occurring cannabis and alcohol use disorder, and neurocircuit dysfunction during early abstinence.

  • We are looking for an Assistant Research Coordinator to help with data acquisition of EEG sleep recordings (occurring in the late afternoon, early evening), recruitment and outreach for the projects, leading participant sessions in the mornings, and work closely with the Principal Investigator, Dr. Andrea Goldstein-Piekarski and other study team members. The right person for this job will be able to hit the ground running and jump into ongoing projects, requiring them to learn and apply sleep EEG recording, behavioral, and psychological assessment techniques while interacting with participants. Given that one of the primary needs will be focused on EEG acquisition, assessments, and clinical interviews, the ideal candidate will also be comfortable with evening sessions. We are looking for someone who is detail oriented and can trouble-shoot independently while recognizing when to ask questions. Comfort and skill with working with a diverse patient population is essential. There will also be opportunities to gain research experience in additional areas such as in EEG pre-processing procedures, cognitive and neuropsychological assessments, data analysis, actigraphy, scientific presentations and reports to NIH.

    The position will be based within a collaborative team and the CoPsyN Sleep Lab values diversity, cooperation, fairness, efficiency, and conscientiousness. The CoPsyN Sleep lab is committed to maintaining an inclusive and supportive environment for all members regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status.

    Interested candidates should include a CV and Cover Letter addressing how your education and experience relates to the position as described above.

    Duties include:

    • Schedule and/or call subjects for appointments; contact participants with reminders or other requirements.

    • Prepare, distribute, and process questionnaires.

    • Perform clerical duties in the preparation of regulatory documents. Maintain all forms and documents, including consent forms and master subject logs. File all appropriate correspondence.

    • Prepare regulatory submissions and ensure Institutional Review Board renewals are completed.

    • Ensure compliance with research protocols, and review and audit case report forms for completion and accuracy with source documents.
    • Assist with the screening, recruiting, and obtaining consent of study participants. Review medical records and/or perform telephone or in-person interviews to gather data, as needed.
    • Administer study cognitive and neuropsychological tests, clinical interviews, and collect medical information according to protocols.
    • Collect and manage patient and laboratory data for clinical research projects.
    • Manage research project databases, develop flow sheets and other study related documents, and complete study documents/case report forms.
    • Perform basic measurements and tests on patients according to protocol, such as obtaining vital signs and performing phlebotomy and EKG, after appropriate training/certification. Collect study specimens according to protocol.
    • Prepare, process, and ship specimens/samples accurately under well-defined requirements.
    • Order and maintain equipment and supplies.
    • Process study compensation payments and thank you letters to subjects upon completion of trial activities. Assist with post-study activities, as needed.
    • Attach and calibrate polysomnography and EEG equipment in clinical setting.

    *- Other duties may also be assigned


  • Strong interest of human neuroscience techniques and experimental design including EEG and fMRI.

  • Previous experience in acquiring data that requires a high level of technical skill and attention to detail (including but not limited to functional MRI, EEG, lab-based assays, psychological test administration etc.)

  • Experience working with depressed, anxious, or sensitive populations such as older adults with memory impairments.

  • Effective communication skills, both orally and in writing.

  • Highly reliable with demonstrated organizational ability.
  • Accurate record keeping and attention to detail.

    Two-year college degree and one year of relevant experience or an equivalent combination of experience, education, and training.


    • Strong interpersonal skills.

    • Proficiency with Microsoft Office.

    • Knowledge of medical terminology.


    Working toward certification(s) to perform basic patient measurements and tests, such as phlebotomy and EKG.


    • Frequently stand, walk, twist, bend, stoop, squat and use fine light/fine grasping.

    • Occasionally sit, reach above shoulders, perform desk based computer tasks, use a telephone and write by hand, lift, carry, push, and pull objects that weigh up to 40 pounds.

    • Rarely kneel, crawl, climb ladders, grasp forcefully, sort and file paperwork or parts, rarely lift, carry, push, and pull objects that weigh 40 pounds or more.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


  • Hours for this position would primarily be evening and weekend hours. While there may be some flexibility, we are seeking coverage to help with the preparing for and conducting the evening EEG data acquisition. Work hours would typically be between 12pm-8pm. However, there is some variability, some sessions may start later and therefore go later into the evening.

  • This position is based in Stanford’s Research Park.

  • The expected pay range for this position is $25.48 to $31.25 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

    Additional Information
    • Schedule: Full-time
    • Job Code: 1012
    • Employee Status: Regular
    • Grade: E
    • Requisition ID: 103199
    • Work Arrangement : On Site


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