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Events Coordinator

Employer
Stanford University
Location
Dean of Research, Stanford, California, United States

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Events Coordinator🔍Dean of Research, Stanford, California, United States📁Marketing📅May 09, 2024 Post Date📅103184 Requisition #SCHOOL/UNIT DESCRIPTION:

Stanford University’s Center for International Security and Cooperation (CISAC), within the Freeman Spogli Institute for International Studies (FSI), is one of the nation’s leading research centers devoted to addressing the most pressing international security problems. Through the production of policy-relevant research, teaching and training of the next generation of security scholars and leaders, and advice to and engagement with policy makers, CISAC seeks to build a safer world.

Our VPDoR Diversity Journey:

    We create a hub of innovation through the power of diversity of disciplines and people.We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. We promote a culture of belonging, equity, and safety.We embed these values in excellence of education, research, and operation.
POSITION SUMMARY:
CISAC is searching for an energetic Events Coordinator. Reporting to the Associate Director for Administration and Finance, and Events and Educational Programs Manager, the Events Coordinator will be a primary point of contact for CISAC’s numerous and diverse events. The Events Coordinator is responsible for on-the-ground execution of events, as well as communications and coordination of logistics, guest experiences, invitations, expense reconciliation, calendar scheduling and more. This position is fixed term for one year with the possibility of extension based on funding availability and programmatic need. This is an exciting position to learn and grow in the center and at Stanford University.

CORE DUTIES:

    Support the design, planning, implementation, and coordination of Stanford events.Contribute to vendor and site selection, arrangements, and scheduling.Coordinate event registration and confirmations.Process purchase requisitions and invoices; track event expenses.Provide general administrative assistance for department; handle phone calls, emails, and other correspondence relating to event(s).Liaise with donors, alumni, senior staff, faculty, trustees, and other staff.Coordinate facility, exhibit set-up, equipment, and catering requirements. Provide on-site support, such as check-ins, directions, equipment set-up, and event parking.Run database lists, and communicate registration status, reports, and data.Provide general administrative assistance for department; handle phone calls, emails, and other correspondence relating to co-directors’ schedules.Assist with center data record improvements and updates.

MINIMUM REQUIREMENTS:
Education & Experience:
Associate degree and two years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

    Knowledge of supporting events.Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines.Ability to work independently and be self-motivated.Demonstrated ability in problem solving, taking initiative, judgment, and decision-making.Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.Knowledge of Microsoft Office suite and other online documents, such as Google Docs.Ability to interact with a broad spectrum of customers.Previous event planning and coordination for small, medium and large events (200+ guests).Ability to thrive in fast-paced environment.
Certifications and Licenses:

    None
PHYSICAL REQUIREMENTS:

    Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.Frequently stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.Lift, carry, push and pull objects weighing 11-20 pounds.
WORKING CONDITIONS:

    Occasional evening or weekend work may be requiredHybrid schedule
WORK STANDARDS:

    Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
The expected pay range for this position is $25.48 to $34.62 per hour.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for You
Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

    Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.A caring culture. We provide superb retirement plans, generous time-off, and family care resources.A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.Discovery and fun. Stroll through historic sculptures, trails, and museums.Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information
  • Schedule: Full-time
  • Job Code: 4880
  • Employee Status: Fixed-Term
  • Grade: E
  • Requisition ID: 103184
  • Work Arrangement : Hybrid Eligible

Organization

Change the world. And yourself.

Stanford University has changed the world, over and over again.

We are one of Silicon Valley's largest employers - and also one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At the same time, our traditions of respect and collaboration sustain a humane, supportive environment in which to pursue your life and your career. 

At Stanford you'll work with bright, diverse, dedicated people. You'll find encouragement to learn and grow. You'll enjoy excellent benefits and an outstanding environment.

Stanford Facts at a Glance

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Student Enrollment

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Campus

  • 8,180 contiguous acres in six governmental jurisdictions
  • Nearly 700 major buildings
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Research

  • 5,300 externally sponsored projects
  • $1.33 billion total budget

Faculty

  • 2,043 faculty members
  • 21 Nobel laureates are currently members of the Stanford community
  • 5:1 student to faculty ratio

Stanford University is an Equal Employment Opportunity and Affirmative Action Employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and persons with disabilities.

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