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Coordinator, Office of the Chair

University of Toronto
Toronto, ON

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Job Details

Coordinator, Office of the Chair

Date Posted: 05/10/2024
Req ID: 37296
Faculty/Division: UofT Scarborough
Department: UTSC:Dept-Computer & Mathematical Sci
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00044987


About us:

The University of Toronto Scarborough is a place where diversity fuels innovation. Where ideas don’t stop at the borders of our beautiful, tree-lined campus. Fostering a vibrant culture of community engagement, UTSC students cross academic as well as geographic boundaries in their pursuit of knowledge.

The Department of Computer and Mathematical Sciences comprises Computer Science, Mathematics, and Statistics. All three disciplines play fundamental roles in science, engineering, and many other areas of academic inquiry and technological innovation. The department offers programs that specialize on a wide range of topics, such as Software Engineering, Machine Learning and Data Mining, Quantitative Finance, Mathematics, and Applied Statistics.

This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Under the general direction of the Business Officer and day-to-day direction of the Chair, the incumbent is responsible to provide a full range of confidential secretarial and administrative support to ensure the efficient operation of the Chair’s office including academic processes for promotions, tenures, searches and research leaves and managing all aspects of an intensive appointment schedule.

Your responsibilities will include:

  • Applying established standards when administering academic search activities
  • Collecting documentation required to carry out the tenure and review processes from senior leadership
  • Ensuring that research practices adhere to policies and procedures
  • Serving as a resource to others by providing (non-supervisory) job-related guidance
  • Determining logistical details and activities for events and/or programming
  • Scheduling travel plans and requesting appropriate accommodations
  • Verifying the accuracy and completeness of documents
  • Handling sensitive and/or confidential information

Essential Qualifications:

  • Advanced College Diploma (3 years) in business, administration or related field or acceptable combination of equivalent experience
  • Minimum three years related experience as a senior executive assistant providing support to a senior administrator/academic administrator
  • Demonstrated experience providing administrative support in a service-oriented academic department
  • Experience in a university setting with knowledge of academic policies, procedures, and regulations
  • Demonstrated experience with academic processes such as searches, tenures, and promotions
  • Demonstrated experience with processes related to research leaves
  • Outstanding computer skills as applied to databases, spreadsheets, word processing and direct, demonstrable experience with Windows operating systems (Word, Excel, PowerPoint)
  • Strong skills with email, intranet and internet use
  • Knowledge of ROSI and Taleo (or similar systems)
  • Demonstrated ability to exercise tact, good judgment and diplomacy when dealing with students, facultyand staff
  • Excellent communication (verbal and written), analytical and organizational skills
  • Ability to exercise and maintain confidentiality
  • Highly service-oriented with a genuine commitment to fulfill the academic department's mission and offer quality service while fostering positive working relationships with all areas of the University

To be successful in this role you will be:

  • Efficient
  • Meticulous
  • Multi-tasker
  • Organized
  • Proactive
  • Team player


  • This is a Term position starting from August 2024 ending in August 2025.
  • A full job description is available upon request from the UTSC HR Office.

Closing Date: 05/22/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 10 -- $69,455 with an annual step progression to a maximum of $88,819. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Chalsey Sahota

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact

Job Segment: Administrative Assistant, Computer Science, Data Mining, Software Engineer, Equity, Administrative, Technology, Engineering, Finance


Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.


U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.


Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.


Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.


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