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Events Specialist (TERM)

Employer
University of Toronto
Location
Toronto, ON

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Job Details

Events Specialist (TERM)

Date Posted: 05/09/2024
Req ID: 37285
Faculty/Division: Faculty of Arts & Science
Department: Communications and Public Affairs
Campus: St. George (Downtown Toronto)
Position Number: 00052787

NOTE: This is for a TERM position ending in July 2025

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Office of Communications & Public Affairs at Faculty of Arts & Science (A&S) at the University of Toronto facilitates numerous activities, events and programs on behalf of the Office of the Dean and other academic units within A&S. These events support reputation building and pride of place by highlighting and showcasing the strengths and achievements of our faculty, students, and staff to our various target audiences.

Under the general supervision of the Director, Stakeholder Communications & Marketing, the incumbent is responsible for the development, execution, and evaluation of events for the Dean’s Office and other academic units in the Faculty of Arts & Science. They will provide strategic advice and support to stakeholders and partners on events from conception through execution, from analyzing their needs and making recommendations on event ideas and concepts to developing marketing and communications plans to best support event promotion and activities. In addition, they will support event management, including, but not limited to, determining logistical requirements such as space, on-site supervision and event direction, and managing and making recommendations for technology for hybrid events using various online tools such as zoom, teams.

Your responsibilities will include:

  • Building and strengthening relationships with stakeholders and partners of strategic importance
  • Conceptualizing, organizing and executing event activities
  • Developing marketing/communications strategies that support fundraising campaigns and programs
  • Coordinating the schedule for program and event calendars
  • Working with vendors to obtain quotes and pricing
  • Booking vendors/suppliers for events (e.g. catering, A/V services, other) as required
  • Conducting post-event evaluation, analysis and recommendations for changes
  • Acting as the first point of contact for event-related enquiries
  • Resolving issues that may occur during events and escalating problems as required
  • Providing detailed instruction on development of event promotional materials
  • Assisting with uploading events to the Arts & Science events webpage
  • Assisting with the upkeep of event related admin files

Essential Qualifications:

  • Bachelor's Degree or acceptable combination of equivalent experience.
  • Minimum five years recent and relevant experience developing and coordinating professionally executed events and programs, preferably in a university setting
  • Experience developing compelling communications/marketing strategies and content for a variety of mediums, including print, digital, and social media, to increase outreach and engagement
  • Experience directing activities of events staff
  • Experience managing event accounts including preparing invoices, tracking income and expenditures, making purchases, and preparing financial summaries
  • Demonstrated experience conducting post-event evaluations and analysis
  • Experience with livestreaming and virtual event technologies (such as Zoom, YouTube, StreamYard, Wirecast or similar) and CRM / marketing systems (such as Salesforce, Marketing Cloud, MailChimp) are an asset
  • Experience in managing multiple and concurrent deadlines and initiatives
  • Self-starter with the ability to establish and maintain a strong network of contacts and resources, both internally and externally
  • Proficiency in MS Office suite (e.g. Word, Excel, PowerPoint), content management systems (e.g. WordPress and Drupal), and social media platforms (e.g. Facebook, Twitter, and Instagram)
  • Familiarity with online registration software (e.g., Eventbrite) and survey software
  • Proven ability to demonstrate sound judgment and tact under pressure
  • Strong verbal, analytical, and written communication skills; well-developed interpersonal and customer-service skills
  • Knowledge of University of Toronto structure, policies, and procedures


To be successful in this role you will be:

  • Adaptable
  • Articulate
  • Communicator
  • Efficient
  • Organized
  • Resourceful
  • Responsible
  • Team player

This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s Alternative Work Arrangements Guideline.

Closing Date: 05/21/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term NOTE: This is for a TERM position ending in July 2025
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $78,308 with an annual step progression to a maximum of $100,144. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Hospitality

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

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All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.


Job Segment: Public Policy, Cloud, Communications, Marketing Communications, Equity, Government, Technology, Marketing, Finance

Organization

Established in 1827, the University of Toronto is Canada's largest university, recognized as a global leader in research and teaching. U of T's distinguished faculty, institutional record of groundbreaking scholarship and wealth of innovative academic opportunities continually attract outstanding students and academics from around the world.

U of T is committed to providing a learning experience that benefits from both a scale almost unparalleled in North America and from the close-knit learning communities made possible through its college system and academic divisions. Located in and around Toronto, one of the world's most diverse regions, U of T's vibrant academic life is defined by a unique degree of cultural diversity in its learning community.The University is sustained environmentally by three green campuses, where renowned heritage buildings stand beside award-winning innovations in architectural design.

 

U of T is one of Canada’s Top 100 Employers.
U of T is one of Canada's Best Diversity Employers.

 

Are you looking for a challenging, meaningful career in a supportive and diverse environment?

Work where the world comes to think.

Work where the world comes to discover.

Work where the world comes to learn.

 

Opportunities exist for people from a wide range of backgrounds, ranging from recent graduates to experienced senior professionals.

We offer challenging work within an open environment that celebrates diversity in all its forms. Our focus is on creating a positive work environment that attracts and retains excellent employees through a combination of competitive compensation, favourable working conditions, opportunities for career growth and development and a unique organizational culture.

Employees have access to:

  • Excellent health and dental benefits;
  • On-site support for training and career development;
  • Flexible work arrangements;
  • Childcare subsidy;
  • Tuition waivers;
  • Scholarships and/or tuition waivers for dependants;
  • Generous paid time off;
  • Support on equity and diversity issues;
  • On-site child care;
  • University Pension Plan;
  • Subsidized athletic facility membership;
  • World-renowned libraries;
  • Confidential counselling services;
  • Parking and TTC Metropasses;
  • Employee and Family Assistance Plan;
  • Continued health benefits for pensioners.

 

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