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Alumni Relations Specialist

Employer
The University of Kansas
Location
University of Kansas Lawrence Campus

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Job Details

Position OverviewThis position is responsible for the development and execution of all events hosted at the School level for the School of Education and Human Sciences (SOEHS), including several high-profile and annual events. Additionally, this position is responsible for building alumni relationships, coordinating with the departmental chairs, and creating connections with the community. This position coordinates all aspects of the events, evaluates their effectiveness and reports directly to the Assistant Dean to ensure the events implemented align with the School’s strategic event plan. This position will require some evenings and weekends as needed for different events.

This position is designated as hybrid. Flexible and occasional virtual work schedules will be evaluated as per KU policy and School guidelines. Pay and benefits are competitive.Job Description50% Education and Human Sciences Program and Event Coordination: Develop, plan, manage, execute, and evaluate a portfolio of special events. Responsibilities include:
  • Oversee the execution of all special events to ensure standards of quality and impact to align with School’s strategic plan.
  • Determine and manage the special events calendar to distribute events strategically throughout the year.
  • Use project management skills to effectively map out and meet all deadlines, including but not limited to: calendaring, invitation preparation and distribution, programming preparation and execution, catering, vendor relationships, stakeholder briefings, volunteer management, RSVPs, payments, event inquiries, day-of event logistics and post-event follow-up.
  • Manage events budgets.
  • Develop vendor and partner relationships.
  • Coordinate with SOEHS marketing coordinator.

40% Education and Human Sciences Alumni relations: Develop, manage, execute, and evaluate plans for alumni relations. Responsibilities include:
  • Work with chairs and deans to create plans for alumni outreach.
  • Work with departments to build a list of alumni and track their professional careers.
  • Work with departments for events for departmental alumni.
  • Coordinate with the SOEHS marketing coordinator.

10% Miscellaneous Duties: Utilize event planning knowledge and management skills to perform miscellaneous duties that contribute value to the School of Education and Human Sciences, including:
  • Serve as support for fall and spring convocation.
  • Other related duties as assigned
Position RequirementsWillingness to work some evenings and weekends as necessary to fulfill the duties of the position and mission of the School.
Required Qualifications
  1. Bachelor’s degree in communications, public relations, education, strategic communications, or relevant field.
  2. Minimum of 3 years of related experience.
  3. Excellent communication skills, especially in a customer service context, as evidenced by application materials.
  4. Evidence of excellent word processing skills, ability to maintain spreadsheets, and/or databases, as demonstrated by application materials and interview process.
Preferred Qualifications
  1. Experience working independently as well as in a team.
  2. Experience coordinating events within a collegiate or academic setting
  3. Four or more years of related experience.
  4. Experience designing and executing larger scale events.
Additional Candidate InstructionsIn addition to the online application, please submit the following documents to be considered for this position:
  • A cover letter addressing how required and preferred qualifications are met.
  • Resume or curriculum vitae.
  • Contact information for three professional references.
Priority review of applications will begin May 20th, 2024 and will continue until a qualified pool of applicants is identified. To ensure consideration, please apply by this date.
Contact Information to ApplicantsMichele Casavant
casavant@ku.edu

Advertised Salary Range46,000 - 52,000Work Schedule8-5 M-FApplication Review BeginsMonday May 20, 2024Anticipated Start DateMonday June 10, 2024Apply to Job

Organization

Working at the University of Kansas 

Join the University of Kansas, and you’ll become part of a Jayhawk family that spans the globe. Wear your KU shirt in London, Istanbul, Buenos Aires, Nairobi or anywhere else, and you will likely hear a resounding “Rock Chalk!” from a stranger. Of course, the appropriate response is an enthusiastic “Jayhawk!” Because, after all, they’re not really strangers, they’re family.

The Jayhawk community is united by more than 150 years of tradition and by our commitment to pushing the boundaries of knowledge, transforming the academic experience, and creating solutions through innovative research. KU’s mission is to lift students and society by educating leaders, building healthy communities and making discoveries that change the world.  

The University of Kansas is the state’s flagship university and one of just 66 invited members of the prestigious Association of American Universities (AAU). We consistently earn high rankings for academics and recognition as a premier research university.

KU faculty and staff embrace our role as the state’s flagship university, AAU member and R1 institution that serves the state, nation and world. We celebrate the energy and compassion that infuse the Jayhawk spirit; and, we remain true to KU’s historic values: the elevating force of education, the transformative power of research and the healing power of service.

Diversity, Equity, Inclusion, and Belonging 

The University of Kansas is committed to a learning and workplace environment that is representative of our nation and global society, accepts and values everyone, appreciates our common humanity and understands that our multiple differences are the cornerstone of academic preparation, professional excellence and distinction. KU must be a place where all people feel they belong and have access to resources and support that help them attain their educational and professional goals.

We recognize there are inequalities and privileges generated by historical and persistent intersecting differences by race, ethnicity, gender identities, gender expressions, sexual orientation, socio-economic status, age, abilities, religion, regional background, veteran status, citizenship status and nationality. And we hold ourselves accountable for policies, processes and programs that appreciate these and other differences and create more fair, safe and just learning, working and living environments for KU students, faculty and staff.

Instruction 

KU offers a broad array of undergraduate and graduate study programs, and we fulfill our mission through academic and research programs of international distinction, coupled with outstanding libraries, teaching museums and information technology. These resources enrich the academic experience for students from all 50 states and 112 countries, and provide enrichment resources for KU faculty and staff.

Research 

The university attains high levels of research productivity and recognizes that faculty are part of a network of scholars and academicians that shape a discipline as well as teach it. KU staff are integral to our research success, participating in and supporting discoveries that expand knowledge and improve lives.

Service 

The university and our employees serve society through research, teaching and the preservation and dissemination of knowledge. KU's academic programs, arts facilities and public programs provide cultural enrichment opportunities for the larger community. And, KU offers educational, research and service programs throughout the state. KU employees are encouraged to participate in and serve the campus and surrounding communities in a way that is meaningful to them.

International Dimension 

KU offers more than 100 programs of international study and cooperative research for KU students and faculty at sites around the world. The university offers teaching and research that draw upon and contribute to the most advanced developments throughout the United States and abroad. At the same time, KU's extensive international ties support economic development in Kansas.

Values 

The University of Kansas, our students and employees are committed to excellence. We foster a multicultural, inclusive environment in which the dignity and rights of individuals are respected. Intellectual diversity, integrity and disciplined inquiry in the search for knowledge are of paramount importance.

Our City and State 

KU sits atop Mt. Oread in the center of Lawrence, a town full of natural beauty and culture. In fact, Rolling Stone magazine named Lawrence one of the best college towns in the United States. Lawrence is home to more than 100,000 people, and has a charming, Midwestern friendliness that welcomes visitors and celebrates diversity. In addition to KU, Lawrence is home to Haskell Indian Nations University, the premiere tribal university in the United States.

Lawrence’s historic and thriving downtown features restaurants, nightlife and local shops offering unique finds that you won’t find anywhere else. The town has more than 50 parks, an encompassing mixed-use trail, and quick access to biking/hiking trails along the Kansas River and around Clinton Lake. A five-minute drive from Lawrence, Clinton Lake offers fishing, boating, beaches, camping and other outdoor activities.

Located just 40 minutes west of Kansas City, Lawrence offers the appeal of a mid-size, suburban town with quick access to the amenities of a large city, including an international airport. The Kansas City metro area is home to world-class museums and cultural activities, Jazz clubs and other nightlife venues, expansive shopping options, and exciting professional sports with the Kansas City Chiefs, Kansas City Royals and Sporting KC.

Kansas is in the center of the country, making it convenient and cost effective to fly or drive to destinations throughout the United States. Far from flat, the Flint Hills, just 90 minutes from Lawrence, offer panoramic vistas that showcase the breathtaking beauty of America.

Making KU Your Home 

Something about Lawrence is magnetic. Long-time residents are never surprised when a KU student or employee from out of state decides to make Lawrence their permanent home. And, even those who do leave often find themselves returning to “the nest” at some point in the future. In fact, Lawrence has been named by several publications as one of the best places to retire.

At the University of Kansas, you’ll join a global Jayhawk family and find a place to call home.

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