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Pre-award Program Coordinator II

Texas Southern University
Houston, TX
Security Sensitive Position?:


Hours of Work:

8:00 AM - 5:00 PM M-F

Posting Number:


Official TSU Title:

Pre-award Program Coordinator II

Grant Title:

Pre-award Program Coordinator II

Job Description Summary / TWC Summary:

The Pre-award Program Coordinator II will be responsible for coordinating the grant submission transmittal process of TSU investigators. Under general supervision provides project management support for all pre-award activities for research administration at the university level, including preparing proposals and budgets; submitting applications and proposals to external funding agencies. Prepares notices of award, agreements and contract for approval by Authorized Official. Advises and assists researchers and administrative personnel on the proposal submission process including guidance on regulations, agency requirements, internal policies and procedures.

This is a Grant Funded position.

Essential Duties Summary:

  • Assists faculty and staff with reviewing grant applications and proposals, assessing for accuracy, completeness, and presentation of the project, and ensuring adherence to federal regulations, agency guidelines, and institutional policies and procedures. Assists faculty and staff with electronic registration and electronic submission of grant applications and proposals. Provides leadership in electronic research administration and is primarily responsible for the electronic submission of grant proposals.
  • Assists organizational representatives with issues related to grant applications and awards by serving as liaison with funding agencies to answer questions or resolve problems. Works with Principal Investigators and their staff to resolve pre-award issues to ensure correct timely submission of applications.
  • Prepares the cover compliance sheet and other forms from external agencies for agreements and contracts for the General Counsel’s review and Authorized Official approval. Drafts appropriate subcontract documents and forward them to Authorized Official and General Counsel for review and to collaborating institutions.
  • Prepares notices of awards for externally funded projects for Authorized University Official approval. Serves as a liaison with Research Financial Services and initiates the establishment of and participates in the ongoing management of grant accounts.
  • Maintains databases of proposal submissions and awards in concert with other pre-award personnel to provides regular reports on the institution’s sponsored projects activities to senior-level management, and local, state, and federal agencies.
  • Performs other job-related duties as assigned.

% FTE:


Hiring Range:

$55,513.00 - $69,392.00


Bachelor’s degree.

Required Licensing/Certification:

Valid Texas Driver’s License preferred.

Knowledge, Skills, and Abilities:

Knowledge of:

  • Policies, fundraising procedures, and practices.
  • Requires advanced, specialized knowledge in a job function, family or professional discipline to handle, as necessary, the analysis and/or procedural modifications associated with non-standard work or situations; and as applicable, provides guidance and technical leadership to others in the area of expertise.
  • Microsoft Office Professional or similar applications.
Skill in:
  • Problem-solving and decision-making.
  • Multitasking and time management.
  • Planning activities.
  • Leading projects.
  • Both verbal and written communication.
Ability to:
  • Prepare detailed reports.
  • Work independently.
  • Communicate effectively.

Work Experience:

Two (2) to five (5) years of related experience.

Working/Environmental Conditions:

  • Limited standing and/or walking.
  • Handling light weight objects.
  • Using or carrying equipment.
  • Stoop, bend or lift.

UA EEO Statement:

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Open Until Filled (overrides close field) :


Special Instructions to Applicants:

Open to all applicants.

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