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Budget Analyst

Johns Hopkins University
Johns Hopkins University

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Job Details

We are seeking a Budget Analyst at the Department of Health, Behavior and Society (HBS). The department is committed to diversity as a core value and its faculty engage in research, practice, pedagogy and training around how social context and behavior shape people's health. HBS is currently seeking a qualified person to work within a team on pre-award and post-award Grants and Contracts activities for a group of faculties, departmental non-sponsored funds. This position will primarily provide support to the Administrator and Grants and Contracts Manager to assist the HBS faculty and staff. Will support the finance team to coordinate and oversee budgeting activities and assist with managing financial activities for sponsored funds, general funds, gift/discretionary, and endowment funds.

Specific Duties & Responsibilities

SAP Transaction Processing

  • Initiate SAP transactions within all modules such online payment requests, shopping carts, etc.
  • Serve as backup to process online forms for independent contractor, and Payment Works.
  • Process A/R documents to post checks/payments received from Sponsors/Donors.
  • Process travel reimbursements for a group of faculty and staff.
  • Prepare payroll (e-forms) and non-payroll cost transfers.
  • Track documents from creation to payment and trouble shoot any problems that may occur.
  • Serve as point of contact for questions regarding transaction policy and procedure.
  • Ensure all expenses are allowable and allocable.
  • Maintains supporting documentation for all transactions.

Finance & Grant Administration

  • Complete monthly verification and reconciliation of Departmental or one of its Centers Sponsored and non-Sponsored accounts. This includes, but is not limited to,
    1. Matching receipts/invoices to statement.
    2. Reconcile service center charges.
    3. Note any outstanding items, and follow-up to ensure outstanding items are resolved.
  • Perform monthly reconciliations for sponsored accounts, gifts/discretionary, and endowment accounts for assigned faculty.
  • Assist the Administrator in monitoring the expenditure of non-sponsored funds.
  • Identify budget issues, provides alternative solution, and assists in resolving them by coordinating with the Business Office and HBS affiliates.
  • Initiate Purchase Order as needed.
  • Clear commitments and close out on non-sponsored accounts.
  • Use SAP and Excel to prepare financial reports and analysis as needed (e.g.: prepare detailed budget summaries monthly to review accounts).
  • Perform miscellaneous related duties as assigned.

Special Knowledge, Skills & Abilities

  • Experience working with various office and financial software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook).
  • The ability to operate a computer, copier, fax, and calculator.
  • Essential to the position is the ability to verify that transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines.
  • Understanding and demonstrated use of financial reporting and account reconciliation.
  • Strong verbal and written communication skills; with the ability to communicate and work effectively with a broad cross-section of clients including faculty, staff, students, and administration within the JHU as well as external contacts.
  • Must be collaborative with excellent interpersonal and customer service skills.
  • Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.
  • Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.
  • Ability to work with minimum direction and prioritize work to meet various concurrent deadlines.

Minimum Qualifications
  • Bachelor's Degree in Finance, Accounting, Business or related field.
  • One year of related progressively responsible experience.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications
  • Knowledge of SAP and COEUS highly desirable.
  • Familiarity with university and departmental policies and procedures.

Classified Title: Budget Analyst
Role/Level/Range: ATP/03/PB
Starting Salary Range: $21.97 - $38.46 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30 am - 5 pm
Exempt Status: Non-Exempt
Location: Hybrid/School of Public Health
Department name: Dept of Health Behavior and Society
Personnel area: School of Public Health


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