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GRI Research Events, Associate Program Manager

Job Details

Position Number:


Position Title:

GRI Research Events, Associate Program Manager

Employment Category:

Full Time Operational


William & Mary


3KM100 Global Research Institute

Unit Mission Statement:

The Global Research Institute (GRI) empowers teams of William & Mary students and faculty to make a difference in the world. We are a multidisciplinary hub that applies scholarly research to real world problems, investing in outstanding students and faculty scholars to catalyze new insights and cultivate the next generation of global leaders. Based in the Office of the Provost, GRI supports a whole of university approach to advance W&M by developing ideas, convening partners, creating and analyzing data, and inventing new methods. The Institute’s approach to incubate and scale applied research helps researchers push research frontiers and produce insights that matter at W&M and beyond. At any time, under the auspices of the Institute there are several research projects, most grant-funded, with the largest being AidData.

Position Summary:

GRI invites applications for an Associate Program Manager, Research Events. The position offers an opportunity to deliver world-class events that showcase applied research conducted by both faculty and students. Events in this category include Research In Progress (RIP) seminars, research workshops, guest lectures, and events hosted by any of the nine research labs affiliated with GRI.
This position you will under the supervision of the Director of Forums & Research Initiatives to lead and manage engagements with a multitude of stakeholders and partners to encourage uptake and use of GRI research projects. The position focuses on logistical planning and execution of events to include, but not limited to coordinating with guest speakers and hosts to develop structure and vision for talks, handling room reservations, audio/visual, catering, transportation, registration and reminders, vendor rentals, etc.

Conditions of Employment:

This is a restricted position subject to availability of funding.

This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Essential Designation:




Position Restricted?:

Yes, the appointment is limited due to funding availability

Position Term:

12 month - Restricted

Position Months:

Faculty or Staff: 12 month

Required Qualifications:


  • Bachelor’s degree from an accredited institution or an equivalent combination of training, education and/or experience indicating possession of the preceding knowledge, skills and abilities.

KNOWLEDGE, SKILLS AND ABILITIES:• Experience in event support• Outstanding organizational skills and attention to detail; ability to handle multiple responsibilities with a high degree of accuracy and completeness• Working knowledge of project management and program administration,• Demonstrated ability to organize and execute events with multiple stakeholders from start to finish• Demonstrated ability to work independently and collaboratively in a demanding and complex work environment, to carry out assignments in a timely manner, and to adapt to changing situations and priorities.• Experience managing multiple, diverse assignments.• Experience communicating effectively, orally and in writing, with a diverse population of constituencies• Experience using communications and design applications (e.g. using Canva) to produce flyers and promotional materials.• Experience running in-person and online events.• Strong team player, with proven ability to work collaboratively and collegially across diverse populations of students, faculty, and the public.

Preferred Qualifications:

  • Experience working in a higher education setting
  • Previous experience working with researchers and students
  • Experience with America To Go, Banner, Box, buyW&M, Chrome River
  • Experience with volunteer management

Is the position remote work eligible?:

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer:

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range:

$48,000 to $52,000 commensurate with experience

Advertised Pay Range Statement:

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

University Salary Range:


Benefits Summary Statement:

William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).

Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to:

Job Open Date:


Review Begin Date:


Open Until Filled:


Background Check Statement:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

EEO Statement:

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.


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