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Administrative Specialist III (Campus Safety)

Illinois Wesleyan University
Bloomington, Illinois
$16.86/hr ($35068)

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Job Details

This position provides administrative support and dispatch coordination for Campus Safety. Coordinates Department recordkeeping, and assists in preparation of Campus Safety documents and annual reports. Must be able to function independently, maintain and coordinate Campus Safety processes, train personnel on office and dispatch procedures, supervise and schedule student workers. This is a full time, on-campus position, Monday-Friday 7:30am-4:00pm. Generous benefits include health, retirement, daily one-hour break, considerable time off, and access to multiple tuition programs for employees and dependents.






  • Administration and record keeping; provide confidential support to Campus Safety Director and Campus Safety Supervisors; assist in preparing annual department reports and Cleary reports; tracking and reconciling purchases; distribute and maintain key inventory; process records for parking and vehicle safety programs; maintain incident reports, call logs, and other vital records.  


    Communications and operational support; serve as lead dispatcher; provide frontline reception for all physical, phone and email inquiries; train and supervise student workers in reception and dispatch; operate IWU switchboard and communication resources, train personnel in Campus Safety communication resources; maintain realtime contact and dispatches officers. 


    Security and emergency response support; monitor camera, phone and access control systems as needed for incident response; remotely support officers, log and track activities, and ensures key information is logged and relayed to appropriate parties; escalate information and communications to site supervisor, Campus Safety Director, or other parties as appropriate during and after incident response


    Customer service; issue and replace University IDs; coordinate and implement badging processes for move-ins; issue and maintain parking passes and parking registry.  








  • High school diploma/GED required, associate degree preferred


    One year of relevant professional experience in an office, dispatch or operations center


    Proficiency in MS Office Suite and Google Suite


    Supervisory experience preferred


    Hours: Monday-Friday, 7:30am to 4:00pm; occasional schedule adjustments made for special events or operational needs




Application Information:


Please download the application at  Please include a cover letter, resume and contact information for three professional references.  Review of applications will begin immediately; position is open until filled.  


Illinois Wesleyan University


Human Resources, Holmes 209


1312 N. Park Street


Bloomington, IL  61701


Fax:  309-556-1710 (please use cover sheet)



Level 17 - $16.86/hr





The final candidate will pass a pre-employment background investigation.



Illinois Wesleyan University does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.


Illinois Wesleyan University is committed to recruiting, supporting, and fostering a diverse, inclusive, and civil community of outstanding faculty, staff, and students. We seek candidates who have a demonstrated commitment to supporting and further building our community in these dimensions. Illinois Wesleyan University is an EEO Employer.  Illinois Wesleyan University’s sexual misconduct policy may be accessed at  Illinois Wesleyan University is an equal opportunity employer committed to diversity and inclusive excellence; details at


Illinois Wesleyan, founded in 1850, is a private co-educational university with an enrollment of 1,850 and a student/faculty ratio of 11 to 1. The University consists of the College of Liberal Arts, with 17 academic departments; the College of Fine Arts, comprising professional Schools of Art, Music, and Theatre Arts; and the School of Nursing.illinois_wesleyan_university1.jpg

Illinois Wesleyan's faculty is composed of active scholars who are devoted to teaching undergraduates and to including them in their research. Illinois Wesleyan's 76-acre campus has undergone remarkable growth in the past decade and features such new facilities as the five-story Ames Library, the Center for Natural Science, and the Shirk Center for Athletics and Recreation.



Company info
1312 Park St
Holmes Hall

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