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Senior Support Specialist, Grade F

Employer
Hofstra University
Location
Hempstead, NY

Job Details

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title:

Senior Support Specialist, Grade F

Position Number:

898913

School/Division:

School of Business

Full-Time or Part-Time:

Full-Time

Description:

Reporting to the Senior Associate Dean, this position performs a full range of secretarial duties at the senior level supporting senior leadership in the Dean’s office.

Responsibilities include but are not limited to:

  • Serves as a liaison between the Dean’s office with faculty, department chairs, the Provost’s office, and other University-wide offices.
  • Assists with AACSB-related reports and surveys including salary surveys and business school questionnaires.
  • Assists with preparing and processing faculty appointments, reappointments, promotion, and tenure materials.
  • Assists with compiling and generating CTR-analysis for faculty personnel actions.
  • Plans for external and internal communications for appropriate constituencies.
  • Prepares and reconciles check requisitions for travel expenses for Zarb administrators (except Dean) and all Zarb Faculty.
  • Processes purchase requests, check requisitions, one-time payments, and contracts.
  • Monitors and logs the status of pending items.
  • Assists with and coordinates activities for the Zarb Study Abroad program, various Exchange Programs, and the Dean’s Business Scholars Program.
  • Assists in preparation and dissemination of reports and maintaining accurate files.
  • Assists with interviewing, hiring, and scheduling of student assistants.
  • Assists with system inquiries and preparation of various data.
  • Works with Degree Audit Reports, Ellucian Banner and Hofstra Web Systems.
  • Assists in special projects, as needed.
  • Performs other assigned duties not specifically identified above, but which require the same degree of skill and which are normally included within the above job title.

Hours: Monday through Friday 9am to 5pm.

Subject to bumping.

Qualifications:

  • Must be detail-oriented, self-motivated, and well organized.
  • Ability to handle sensitive information with discretion.
  • Excellent communication, writing, and editing skills.
  • Strong computer skills including proficiency in Microsoft Word, Excel, Outlook, Access, Adobe Acrobat and Ellucian Banner.

Deadline:

Open Until Filled

Date Posted:

04/12/2024

EEO Statement:

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range:

$49,111

Organization

Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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