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Financial Aid Advisor

Maryville University
St. Louis, MO

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Administrative Jobs
Institutional & Business Affairs, Financial Aid
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Job no: 492943
Work type: Full-time
Location: St. Louis, MO
Categories: Student Success

Posting Details

Job Summary/Basic Function

The Financial Aid Advisor plays a critical role within the Division of Student Success, ensuring the accurate administration of financial aid in compliance with Federal and State regulations, as well as the University's code of ethics regarding student financial aid. This position is responsible for packaging students with various forms of financial aid, providing counseling to students and families, processing returns of Title IV funds, and maintaining compliance with internal and external regulations.

Essential Responsibilities:
• Responsible for accurate, and ongoing packaging of students with financial aid, including Institutional, Federal, State, and outside aid. Ensure compliance of practices.
• Review and Process required Return of Title IV (R2T4) for federal funds, ensuring timely processing, compliance with practices, and distributing required notifications of returned funds.
• Review errors & make corrections within caseload. Adjust awards for changes in eligibility Evaluate for Special Conditions & Professional Judgement.
• Provide counseling both in person, via email, within phone queue, to prospective, current & previous students/families regarding financial aid. Respond to all markets (student, family, faculty, staff) interpreting policies, programs and procedures to answer and resolve issues as they occur. Promptly respond to cases assigned to Financial Aid
• Administer outside scholarships; add those to financial aid awards and recalculate need.
• Provide monthly reconciliation for Pell Grant.
• Assist with additional responsibilities as assigned, including but not limited to federal loan processing and reconciliation, private loans, and reporting to COD, NSLDS & CPS.
• Provide back up support for other packaging caseload as needed.
• Participate in federal, state, and institutional training, staying current on regulatory, changes and requirements. Attend department, division, and all staff meetings.

Minimum Qualifications

• Knowledge of federal, state and private rules, regulations and guidelines governing the administration of internal and external financial aid programs.
• Familiarity with accounting principles.
• Basic knowledge of the interrelationship among education information centers (i.e., Registrar’s Office, Cashier’s Office, Admissions Office).
• Knowledge of Datatel UI Financial Aid, Admissions, Registrar’s screens.
• Knowledge of computers and computer software (Word and Excel).
• Familiarity with federal software (COD, NSLDS, SAIG, IFAP, FAFSA), state software (FAMOUS).
• Bachelor’s degree and 3 years of equivalent professional/technical experience

Preferred Qualifications

Physical Demands

Open Until Filled


Special Instructions to Applicants

An offer of employment is contingent upon successful completion of a background screening.

Applicants requiring University sponsorship to obtain employment authorization will not be considered for this position.

Maryville University is committed to a policy of equal opportunity and prohibits discrimination on the basis of age, disability, gender, genetic information, marital status, national origin, race/color, religion, sex, sexual orientation, veteran status, or any other status protected by law. This extends to all aspects of the employment relationship, including recruiting, hiring, training, on-the-job treatment, promotion, layoff, and termination.

Advertised: May 01, 2024
Applications close: Open until filled


Motivated Students

Maryville University is a selective, comprehensive and nationally ranked private institution with nearly 6,000 students. We offer over 75 degrees at the undergraduate, masters and doctoral levels to students from 50 states and 32 countries. Consistently ranked as a top private school by Forbes and Kiplinger's, Maryville has been named the Number 1 Over-performing University in the nation by US News and World Report for the past two years. Maryville's athletics teams compete in 18 men's and women's sports at the Division II level in the Great Lakes Valley Conference. Founded in 1872, the University is ideally situated on 130 picturesque acres in west St. Louis County. 

Outstanding Faculty

Across the wide spectrum of academic programs offered at Maryville University, you'll discover enthusiastic professors with impressive academic credentials and professional experience in their fields. From their extensive knowledge base and active learning approach, you'll gain real-world perspective and the kind of confidence that comes with being well-prepared to begin your first professional job in your chosen career.

Campus Map

On the Maryville campus, academic, administrative and housing buildings span 130-acres of beautiful wooded and landscaped scenery. Maryville has constructed 10 new campus buildings since 1998. They include the Anheuser-Busch Academic Center, Art & Design Building, University Auditorium, Donius University Center, state-of-the-art health professions facility Myrtle E. and Earl E. Walker Hall and five student apartment buildings.

Inspired Teaching

Maryville is proud of its teaching and mentoring excellence. As we focus on giving you a solid liberal arts foundation, we are guided by a well-established statement of mission, vision and core values.

Special Events

For the past 11 years, Maryville has presented the St. Louis Speaker Series at Powell Symphony Hall, featuring Pulitzer Prize and Nobel Peace Prize winners, world leaders, statesmen, distinguished journalists, authors and other celebrated personalities who have enlightened, inspired and entertained our audiences.

Career Resources

Located only 20 minutes from downtown St. Louis and right next door to St. Luke's Hospital and Maryville Centre corporate complex, you'll benefit from a wide variety of internship opportunities. In addition, our centers for advising and career planning will help you succeed every step of the way, both as a Maryville student and as a graduate. These include:

  • Academic Advising
  • Academic Computing
  • Academic Success Center
  • Career Education 

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