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Secretary II - Corporate, Community, & Continuing Education

Job Details

Job Title:

Secretary II - Corporate, Community, & Continuing Education

Department:

Corporate, Community, & Continuing Education

Work Location:

Main Campus

Duties:

Under direction, performs varied clerical and secretarial duties for and relieves supervisor of minor administrative duties. Maintains a close and highly responsive relationship to the day to day work activities of the office of the supervisor. Work requires knowledge of programs and procedures relating to the work of the supervisor, as well as other departmental personnel. The Secretary II is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

This position will support the department’s Executive Director. Key job duties include managing the Executive Director’s calendar, scheduling appointments, organizing meetings, collecting and entering bi-weekly time-sheets into the payroll system, managing association memberships and dues, processing expense reports and purchase requisitions, maintaining the department’s approved absence calendar and remote work schedules, and taking meeting notes as required.

Education/Experience:

High school diploma or general education degree (GED); a minimum of one year specialized training in related area; and minimum of three years’ related clerical/secretarial experience in a general office environment required. Associate’s degree preferred.

Note: Updated requirement -Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed. Contact the Office of Human Resources at hr@morainevalley.edu or 708-974-5704 for more information. Proficiency testing will include basic Word, basic Excel, alpha filing, keyboarding test, data entry, proofreading and other tests.

Qualifications:

  • Ability to read and comprehend instructions, correspondence, and memos. Ability to write routine reports and correspondence.
  • Effective communication skills.
  • Effective interpersonal skills.
  • Effective critical thinking skills.
  • Must possess basic bookkeeping skills.
  • Ability to work independently and exercise good judgment.
  • Proficiency in Microsoft Office.
  • Ability to learn and use various department-specific software programs.
  • Ability to compose minutes.
  • Good organizational skills.
  • Ability to handle confidential material and maintain confidence.
  • Plus other duties as assigned.

Position Status:

Full Time

Hours:

General Hours
Monday-Friday
8:00 a.m.-4:45 p.m.

Minimum Starting Rate:

$18.69

Hourly/Salary:

Hourly

Review of Applications Begins:

05/15/2024

Position Type:

Support/Hourly Staff

Posting Number:

SS00512P

Open Date:

05/01/2024

Open Until Filled:

Yes

Special Instructions to Applicants:

Please apply on jobs.morainevalley.edu (do not use third party sites such as Indeed).

Organization

Moraine Valley Community College is dedicated to ensuring our students gain the knowledge and skills needed to meet the demands of a changing world. With nearly 150 programs, expert faculty, state-of-the-art learning facilities, and a vibrant campus culture, you’ll see why we are among the nation’s premier two-year institutions of higher learning.

The Moraine Valley Community College District 524 covers 139 square miles in the southwest suburbs of Chicago. The district has population of about 400,000 people and includes 26 communities.

Recognizing employees are among our most valuable resources, Moraine Valley strives to attract, hire and retain diverse and highly qualified personnel. 

Our Human Resources Department is committed to providing professional, prompt and fair services to current and prospective employees. We are excited at the prospect of new personnel sharing their knowledge and expertise within our community and we encourage all to apply for open positions for which they are qualified. The college prides itself on providing an atmosphere that fosters professional and personal growth—one of the many reasons we are recognized as an Avatar HR Solutions Best in Class Employer.

Company info
Website
Telephone
7089744300
Location
9000 W. College Parkway
Palos Hills
IL
60462
US

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