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Financial Aid / Records Assistant

Reading Area Community College
Reading, PA

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Administrative Jobs
Institutional & Business Affairs, Financial Aid
Employment Type
Full Time
Institution Type
Community College

Job Details

Application Instructions

Send a cover letter, resume and three (3) professional references from past supervisors, to

Please indicate the job code FAS-FARA in the subject line of your email.

After sending in your documents, please fill out the online Job Applicant Identifier form. RACC is an equal opportunity employer. In compliance with government regulations we are required to record numbers of job applicants by sex and ethnic category. We ask that you indicate your race or national origin and sex, but you are not required to provide this information. This information will not be kept with your application and will be used only in accordance with state and federal regulations.

Background Check

If you are chosen for this position, a background check will be required. Full details regarding the background check are available here.

Job Details Title:Financial Aid / Records AssistantAnnounce date:04/30/2024Apply by date:05/14/2024Application status:Position FilledPosition type: Full-time Salary:$38,699 per year

Working Hours:

Working hours for this position consist of 37.5 hours per week, Monday through Friday between the hours of 8:00 a.m. and 8:00 p.m. These hours are to be agreed upon between the supervisor and employee at the onset of employment. Note: This position requires working one evening per week and one Saturday per semester at an enrollment event. Position may require additional evening and weekend work on occasion with the employee having the option to working this time in addition to or in lieu of regular hours.


The primary focus of the Financial Aid/Records Assistant position will be to provide administrative support in the processing of student aid applications. This includes utilizing the student information system to generate reports needed to conduct reconciliations and associated records tasks essential for timely and effective aid processing. The person in this position may be required to work cooperatively with the accounting department, enrollment services and other offices in the institution to ensure accuracy of records and information dissemination regarding aid requirements and procedures.

Essential Duties and Responsibilities:
  1. Administer grants to student (credit and non-credit) accounts and ensure required grant reporting is completed as required.
  2. Process Withdrawal calculations.
  3. Assist with third-party billing.
  4. Process financial aid applications on a daily basis and notify students.
  5. Certify Act 48 credit.
  6. Conduct degree verification procedures utilizing clearinghouse data.
  7. Credit student accounts including but not limited to Presidential Scholarship, Advantage scholarships, and Foundation scholarships.
  8. Process unemployment waivers.
  9. Participate in professional development opportunities both on and off campus and serve on college committees as appropriate.
  10. Work cooperatively will all enrollment and student affairs areas as well as with other areas of the College when needed.
  11. Provide counter coverage as needed.
  12. Respond to financial aid mailbox as needed.
  13. Provide back-up assistance in the Financial Aid lab as needed.
  14. Perform other duties as assigned.
Supervisory Responsibilities:

This job has no supervisory responsibilities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience:


  • Associate’s Degree
  • Successful applicants must have at least 2 years recent experience working in a college financial aid office which includes reconciliation of student accounts and financial aid records processing activities
  • Specifically, this experience should involve training and extensive use of the commonly used state and federal financial management systems


  • Bilingual: English / Spanish
  • Completion of the PASFAA training course is preferred as well as training and extensive use of the Department of Education COD and CPS financial management system
Communication Skills:

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of students, faculty, staff, outside groups and the general public.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent. Ability to analyze statistical data.

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:

To perform this job successfully, an individual should have the ability to use Internet software; Spreadsheet software and Word Processing software. Must be able to format and prepare professional documents.

Certificates, Licenses, Registrations:

None required.

Other Skills and Abilities:
  • Excellent communication and public speaking skills.
  • Excellent one to one and group presentation skills.
  • Ability to work well with people.
Other Qualifications:
  • Outstanding organizational skills.
  • Ability to establish and maintain positive relationships with a diverse student population.
  • Ability to work independently with great attention to detail.
Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.


Working at Reading Area Community College

Reading Area Community College (RACC) is a mid-size comprehensive community college located in historic Berks County, Pennsylvania in the City of Reading.  The College serves not only Berks County but draws students from the surrounding area.  Located less than 60 miles from Philadelphia and 50 miles from Harrisburg, Reading and its suburbs offers a quality-of-life, as well as access to major cultural, urban environments.               

The institution is committed to a philosophy of student success with an experienced, dedicated faculty and staff.  The academic portfolio includes 40-plus programs ranging from liberal arts to engineering, as well as a unique center devoted to cutting edge technologies supporting local businesses and industries.  The College has incorporated a strong commitment to technology and is adding each year to its online course offerings as well as blended, hybrid courses enabling the community year round access to quality education.  The College is also designated the only Hispanic Serving Institution (HSI) in Pennsylvania.

The College is looking to attract individuals who are interested in helping Reading Area Community College continue its evolution as a standard for opportunity, excellence, and hope for students. RACC is devoted to enabling students to fulfill their academic goals.   We particularly welcome applications from energetic, enthusiastic individuals who wish to be a part of a growing, thriving community college and who share this commitment.

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