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UTKCG - Human Resources Assistant - Human Resources

The University of Tennessee, Knoxville
Knoxville, TN

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Job Details

The University of Tennessee’s Career Gateway is looking to fill the temporary assignment of Human Resources Assistant with Human Resources. Through temporary assignment placements, Career Gateway allows the opportunity to work with various departments while gaining valuable work experience. Please see the job specifics below and if you have any questions, please email 

Please note that Career Gateway temporary positions do not have benefits, annual leave, or sick leave accrual.  

The job schedule is: Monday-Friday 8 am to 5pm

The job length is approximately 8 months

The pay rate ranges between $15.00 and $18.00 dependent upon experience.

The Human Resources Assistant primarily supports the work of the Human Resources Office by answering and directing calls to the department, assisting job applicants, providing basic application status information, processing background checks, collecting and assisting with new hire paperwork, and providing support to the Career Gateway Program

Key Areas of Responsibility

Typical Responsibilities:
Administrative Support:
•    Receive and direct calls and emails for the human resources office.
•    Provides basic information regarding job application status and troubleshooting assistance.
•    Assist visitors with applying for jobs within the university.
•    Collect, audit, and assist with new hire paperwork for employees.
•    Maintain spreadsheets.
•    Ensure supply levels are adequate and stock supply shelves.
Recruitment Support:
•    Prep job announcements for posting.
•    Provide support to onboarding functional area. 
•    Process advertising requests with external vendors.
•    Process background checks and background check status reports.
•    Provide backup for the University’s Career Gateway functions as needed

Knowledge, Skills, and Abilities:
•    Knowledge of MS Office and web-based applications, and HRIS
•    Excellent written and oral communication skills
•    Organizational skills
•    Excellent customer service skills
•    Ability to enter data accurately and efficiently.
•    Ability to utilize a multi-line phone, multi-task, and coordinate meetings.
•    Ability to analyze reports.
•    Ability to be flexible/objective in a high-pressure environment.
•    Ability to maintain confidentiality.
•    Ability to communicate requirements to new hires regarding documentation.

Preferred Knowledge, Skills, and Abilities:
•    Knowledge of IRIS (SAP) and Taleo (Oracle)

Minimum Qualifications:
•    High school diploma required.
•    1 year of office/clerical experience.
Preferred Qualifications:
•    Experience in a Human Resources office.
•    Experience with I-9 processing and documentation.

Job: Administrative Assistants/Clerical/Secretarial
Primary Location: US-Tennessee-knoxville
Organization: Temporary Help Pool
Schedule: Full-time
Job Posting: Apr 19, 2024, 7:32:57 AM


Working at The University of Tennessee, Knoxville

Founded in 1794, the University of Tennessee is one of the nation’s oldest and most storied public universities. Based in Knoxville, Tennessee’s flagship land-grant institution includes the statewide Institute of Agriculture and the Space Institute in Tullahoma. The university embodies excellence in teaching, discovery, scholarship, research, creative activity, outreach, and engagement. Known as the Volunteers, we lead with a spirit of selflessness, empathy, and courage, and strive to be champions for diversity, equity, and inclusion

UT Knoxville is a Research 1 university with 11 academic colleges and more than 900 programs of study. With an enrollment of more than 30,000 students, our academic programs are repeatedly ranked top in their class. The university co-manages Oak Ridge National Laboratory, the country’s most prominent national lab, driving innovation in advanced manufacturing and materials, national security, and more. We are closely connected with our communities through outreach and extension efforts across Tennessee and through partnerships with non-profits, corporations, and industries—regionally, nationally, and around the globe.

The city of Knoxville is nestled in the foothills of the Great Smoky Mountains. The modern, thriving community is surrounded by gorgeous lakes and hundreds of miles of walking, hiking, and biking trails. Situated along the banks of the Tennessee River, our beautiful features an eclectic music scene, internationally recognized festivals, unique restaurants, and a robust offering of diverse cultural activities. Knoxville is located within a day’s drive of Atlanta, Nashville, Asheville, Charlotte, Louisville, Cincinnati, Memphis, Chicago, and Washington D.C.

Knoxville and the surrounding counties have a population of more than 850,000 people. The region houses many leading corporations and organizations, including Oak Ridge National Laboratory, Pilot/Flying J, the Tennessee Valley Authority, and Regal Cinemas, along with HGTV, Food Network, and other networks owned by Discovery Inc.

As a member of the UT family, you will be surrounded by top-notch faculty, staff, and students from around the world. You will be part of a diverse campus community that is passionate about changing the world and cheering for the Vols on game day.

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