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Assistant Registrar

Employer
The University of Georgia
Location
Athens Area

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Job Details

Posting Number:

S11489P

Working Title:

Assistant Registrar

Department:

VPI-Registrar's Office

About the University of Georgia:

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.

Posting Type:

External

Retirement Plan:

TRS or ORP

Employment Type:

Employee

Benefits Eligibility:

Benefits Eligible

Full/Part time:

Full Time

Additional Schedule Information:

Monday-Friday, 8:00 a.m.-5:00 p.m.

Advertised Salary:

Commensurate with Experience

Posting Date:

04/01/2024

Open until filled:

Yes

Proposed Starting Date:

05/15/2024

Location of Vacancy:

Athens Area

EEO Policy Statement:

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Classification Title:

Student Services Professional

FLSA:

Exempt

FTE:

1.00

Minimum Qualifications:

Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Position Summary:

This position is responsible for professional work that involves a high-level of detail and administrative oversight of the approval processes related to Experiential Learning, Institutional Competency System and Approval Process. The online Institutional Competencies system includes multiple levels of approval and a workflow process. The person in this position is responsible for managing the users including, providing instruction and guidance on the use of the system. In addition, this position is responsible for the facilitation of the faculty governance approval process associated with the system. The position is also responsible for oversight of the development, maintenance, and distribution of a Comprehensive Learner Record. The employee is needed to perform the tasks associated with the position with a high-level of autonomy, independence, and discretion to ensure the effectiveness of any task or service within the area of assignment. As the primary point person for these approval processes, the employee manages the proposal review process and provides guidance to schools and colleges on proposal submissions. This position will ensure proposals are compliant with UGA, USG, and SACSCOC policies and procedures.

Knowledge, Skills, Abilities and/or Competencies:

  • Knowledge of university policies and procedures.
  • Autonomy and independent judgement.
  • Ability to use discretion with confidential information.
  • Ability to plan, develop, and coordinate multiple projects.
  • Organizational skills and experience.
  • Attention to detail.

Physical Demands:

Sit at computer for extended periods of time.

Is driving a responsibility of this position?:

No

Is this a Position of Trust?:

Yes

Does this position have operation, access, or control of financial resources?:

No

Does this position require a P-Card? :

No

Is having a P-Card an essential function of this position? :

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?:

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications):

Yes

Credit and P-Card policy:

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy:

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities:

Management of the Curriculum and Co-Curricular Approval Process for Experiential Learning Requirements

  • Facilitate the proposal process for curriculum and non-credit activities in the workflow system.
  • Work with the Experiential Learning (EL) office and Curriculum Faculty Governance team concerning proposal submission.
  • Review proposals for accuracy and compliance with UGA, USG, and SACSCOC policies and procedures.
  • Review evidence of the appropriate EL categories in proposal for compliance.
  • Provide support to the faculty and staff using the workflow system, including responding to phone calls and emails, managing access to the system, and delivering training in-person and online.
  • Work with Business Analyst and Application Development Unit (ADU), to develop and enhance functionality.
  • Work with Business Analyst and ADU to modify and improve the process.
  • Work with Business Analyst and ADU to develop and produce reports out of the system.
  • Work with DegreeWorks team to ensure the functionality provides desired results.
  • Work with Business Analyst, ADU, and EITS to ensure integration with Athena.
  • Work with Registrar Advisory Committees to receive input and feedback on the system.

Percentage of time:

35

Duties/Responsibilities:

Manage the Curriculum Mapping Process for University-Wide Requirements and Competencies

  • Associate learning outcomes for the following requirements with courses and non-credit activities: General Education Core Areas I-V; Environmental Literacy; Environmental Awareness; Cultural Diversity.
  • Associate learning outcomes for UGA Competencies with courses and noncredit activities.
  • Ensure evidence of learning outcomes for courses and non-credit activities exists in the documentation.
  • Responsible for reviewing and editing proposals for accuracy and compliance with UGA, USG, and SACSCOC policies and procedures.
  • Facilitate processes with faculty and staff across campus.
  • Work with appropriate faculty governance committees concerning the process.
  • Work with Director of Assessment in the Office of Instruction concerning the process.
  • Work with DegreeWorks team to ensure the functionality provides desired results, including providing support for faculty and staff, responding to phone calls and emails, managing access to the system, and delivering training in person and online.
  • Work with Business Analyst and ADU to develop and enhance functionality of the process.
  • Work with Business Analyst and ADU to modify and improve the process.
  • Work with Business Analyst and ADU to develop and produce reports out of the system.
  • Work with Registrar Advisory Committees to receive input and feedback on the system.

Percentage of time:

35

Duties/Responsibilities:

Responsible for Comprehensive Learning Record (CLR) Approval Process

  • Integrate curriculum mapping of courses and non-credit activities requirements to a Comprehensive Learner Record.
  • Integrate the CLR with transcript delivery.
  • Enable the creation, ongoing maintenance, and long-term archiving of a CLR.
  • Incorporate Personal Profile and e-Portfolio records into the CLR.
  • Support networking capabilities and long-term availability of a CLR between students and third parties, -including employers and platforms such as LinkedIn.
  • Enable courses, non-credit activities, and requirements to be mapped to existing and/or customized competency taxonomies.

Percentage of time:

30

Contact Details:

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name:

Brooke Daniel

Recruitment Contact Email:

bbdaniel@uga.edu

Organization

The University of Georgia, a land-grant and sea-grant university with statewide commitments and responsibilities, is the state’s oldest and most comprehensive institution of higher education. Founded in 1785, it is the birthplace of public higher education in America.

Today, UGA enrolls more than 40,000 undergraduate, graduate, and professional students. The main campus has 460 buildings on 767 acres of land. The total acreage of UGA in 30 Georgia counties is 41,539. UGA has 18 colleges and schools, which include Agricultural and Environmental Sciences, Arts and Sciences, Business, Ecology, Education, Engineering, Environment and Design, Family and Consumer Sciences, Forestry and Natural Resources, Graduate School, Journalism and Mass Communication, Law, Pharmacy, Public Health, Public and International Affairs, Social Work, Veterinary Medicine, and the Honors College. It offers 24 baccalaureate degrees in more than 140 fields; 33 master’s degrees in 144 fields; 8 educational specialist degrees; four doctoral degrees in 99 areas; professional degrees in law, pharmacy and veterinary medicine; and more than 170 study-abroad and exchange programs. UGA Libraries rank among the nation’s best research libraries and contain a total of 5.3 million volumes and one of nation’s largest map collections. The university has had 25 recipients of the prestigious Rhodes Scholarship, making it one of the nation’s top Rhodes producers among public universities. UGA is home of the Peabody Awards, presented annually for distinguished achievement and meritorious public service for television, podcast/radio, and digital media. It also is home of Georgia’s State Botanical Garden, state Museum of Art and State Museum of Natural History. Additionally, UGA has one of the largest and most comprehensive public service and outreach programs conducted by an American educational institution.

Company info
Telephone
706-542-3000
Location
215 S. Jackson St.
Athens
Georgia
30602
US

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