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ASSOCIATE DIRECTOR, ALUMNI LEADERSHIP COUNCILS, Development & Alumni Relations, Alumni Engagement

Boston University
BOSTON, Massachusetts, United States

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ASSOCIATE DIRECTOR, ALUMNI LEADERSHIP COUNCILS, Development & Alumni Relations, Alumni Engagement

Tracking Code24500128990410Job Description

Our Mission

We in Boston University Development & Alumni Relations (DAR) harness the power of philanthropy to make an excellent education accessible and welcoming to all, and to advance BU’s global leadership in research, scholarship, artistic creation, and professional practice. To support our work, we have built—and are continuing to build—an outstanding team of dynamic, mission-driven advancement professionals who constantly strive to create an environment where everyone belongs.Where it’s not just about a job, but a career and a community.

Now, our Alumni Relations team is looking for an Associate Director who will implement and oversee strategies to support and elevate recruitment and stewardship of Alumni Boards and Councils, including but not limited to the Boston University Alumni Council (BUAC), Black Alumni Leadership Council (BALC), Women’s Leadership Council (WLC), and the awards selection and program.

Alumni Relations at Boston University

Alumni Relations at Boston University is responsible for connecting with, engaging, and helping foster lifetime connections with the 350,000+ Boston University Alumni across the globe. Alumni Relations is the first point of contact for alums looking to reconnect or engage with their alma mater through educational programs, special events, Alumni Weekend, Global Days of Service, Career and Business networking, volunteer opportunities, and Affinity Networks.


Leadership Councils

·Researches, identifies, and supports recruitment efforts of alumni for consideration in leadership roles including Boston University Alumni Council, Black Alumni Leadership Council, and Women’s Leadership Council. Develops materials for the nominations committees that also includes tracking, reporting and evaluation of membership and volunteer experience. Oversees process for creation and onboarding of all new leadership councils.

·Directs all pre- and post-event logistics for events hosted in partnership with the Councils and Leadership groups, including creation of registration pages, tracking of registrations, coordinating with catering and facilities and staffing events. Manages event logistics including agenda, communications, materials, and guest speakers, as well as stewardship of all councils and leadership groups.

Awards Management

·Manages the administration of award nominations (current alumni awards and all future alumni recognition programs) and selection process by researching, compiling, and maintaining a list of extraordinary alumni.Acts as primary point of contact for awards committee members, hosting committee meetings. answering questions, managing onboarding and scheduling. Prepares and provides committee with nomination and supporting materials. Partners with Development Communications on invitation, program, and any other marketing materials.

·Leads efforts in communications and stewardship of awards recipients pre and post ceremony, acting as primary point of contact for awardees and support staff; assuring timelines are met; and providing awardees with timely and appropriate information. Leads planning for robust schedules for award winners during Alumni Weekend. Also manages communication with awardees, campus partners, vendors, coordinating with catering and facilities. Partners with Marketing/Communications to design and produce ceremony invitations, programs, and other collateral.

Volunteer Management

·Develops/Creates all materials related to volunteer management, including training, confidentiality agreements, offboarding and other information. Strategic oversight and execution of annual volunteer pathways meeting, working across Alumni Engagement and Development to develop next steps for volunteers terming out of positions. Works to implement processes with all leadership council members.

General Operations

·Manages content and updates website for BUAC, BALC, WLC, Alumni Awards, all nomination forms and submissions, as well as the Get Involved section of the BUAA website, in partnership with Strategic Alumni Engagement team. Directs nominations process and procedures for boards and councils and is also responsible for managing lists, compiling data, and reports. Maintains oversight of budgets relating to Leadership Councils and alumni awards, including processing expenses. Maintains and executes calendar of meetings and events for all councils and leadership groups. Responsible for oversight of logistics and planning of the monthly Alumni Roundtable internal stakeholders gathering and Alumni Engagement Programs monthly team meeting.

Required Skills

·Bachelor’s degree; Master's preferred; 5-8 years of applicable experience. Direct experience in fundraising, marketing, relationship management, or higher education strongly preferred, ideally in a large, multi-layered organization. Excellent verbal and written communication skills.

·A self-starter able to exercise independent judgement and make decisions under uncertain conditions and with sometimes incomplete information. Must be an entrepreneurial, innovative, and resourceful team player who is able to identify barriers and solve problems in complex situations and with a high degree of quality.

·Demonstrated experience in frontline relationship building, with direct experience in fundraising, sales, or volunteer management strongly preferred. Must be capable of building and maintaining relationships with alumni and colleagues.

·Demonstrated ability to manage vertically to senior leadership and laterally across the organization. Must be able to find common ground and build positive, collaborative, goal-oriented relationships with colleagues within DAR and across BU.

But that’s not all we’re looking for; we want someone who embodies our values:

·Teamwork, transparency, and mutual respect, because we value every member’s contributions and know that leadership can come from anywhere.

·Diversity, equity, inclusion, and a commitment to ensuring that each of us knows we belong here.

·Integrity in how we work and how we treat one another.

·Strategic thinking and curiosity in the relentless pursuit of fresh approaches and measurable results.

·Continuous growth and improvement, both as individuals and as a team.

·Joy and shared appreciation for working hard toward goals that matter.

If this resonates with you and you want to help us in our ambitious next campaign—and maybe do some of your best work as an advancement professional— we encourage you to apply.If you are hesitant to apply because you have not previously performed every responsibility listed in the description, but you do possess transferable skills and the defined qualifications, we still want to hear from you and welcome your application as well.

To learn more about Development & Alumni Relations at Boston University, and other job opportunities, please stop by the DAR Talent website:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

If you require a reasonable accommodation in order to complete the employment application process, please contact the Equal Opportunity Office at 617-358-1796.

Job LocationBOSTON, Massachusetts, United StatesPosition TypeFull-Time/Regular


The Difference Is Our DNA

What compelled the Bill & Melinda Gates Foundation to award Boston University a grant to fight newborn mortality in Zambia? Why did Martin Luther King, Jr. adopt BU as a place where he could hone his message of justice and equality? And what is the catalyst that prompts 32,557 students from 135 countries to call BU their home every semester? It’s in our DNA: an inherent desire in each of our students, faculty, and staff to vigorously and dauntlessly pursue knowledge—and embrace the unlimited possibilities that come with it.

A Community Unlike Any Other

As you can see below, it takes people, ideas, and a little luck (Boston, you’re our town) to make BU what it is today: one of the most dynamic universities in the world.

Celebrated thinkers: On any given day, students will find themselves mesmerized by Nobel Prize winners, a poet laureate, and the first biomedical engineer ever to receive a MacArthur Foundation “Genius Award,” among others.

Extraordinary teaching: When a classroom starts to percolate with new ideas, it’s because our faculty of scholars and accomplished practitioners know how to ignite students’ imaginations. That’s why we reward our best teachers with BU’s most prestigious honor: The Metcalf Cup and Prize.

Groundbreaking research: With faculty dedicated to a creative, interdisciplinary approach to problem solving, BU has become a leading global research institution—propelled forward by over $350 million a year in sponsored program revenue.

World-class students: Elite students from all 50 states and 135 countries pursue higher education on BU campuses in Boston and at programs in L.A., D.C., and more than 30 other cities on six continents.

A city within a city: Today, 80% of our undergrads live on campus, which could explain the 525 student activity groups alone.

The greatest college town in the world: Boston. ’Nuff said.

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