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Human Resources Administrative Liaison - College of Arts and Humanities Business Office

Employer
Clemson University
Location
Normal Operations

Job Details

JOB SUMMARY:

Serve as the administrative human resources liaison and payroll administrator for the College of Arts and Humanities (CAH). Coordinates all department personnel/payroll activities, providing administrative support and training. Contribute to process efficiency and ensure data and transaction accuracy. Perform other duties as assigned.

JOB DUTIES:

30% - Essential - Administrative HR Liaison: Coordinates the hiring process workflow for all faculty (Tenure-Tenure Track, lecturers, post-docs), students, and staff (i.e., tools, procedures, processing of forms) across all units. Offers streamlined and efficient process improvements as needed. Works closely with unit representatives responsible for departmental activities (e.g., exits, management of the Temporary (TMP) Employment Management Reports, onboarding, etc.) to ensure accuracy. Provide support to the Director of Finance & Chief of Staff and Dean in the development and execution of the yearly strategic hiring plan (faculty and staff). Manages, tracks, and organizes accurate, comprehensive files related to HR, including recruitment processes, offer letters, personnel actions, annual staff evaluations, etc. Review all personnel forms and job offer letters for accuracy before obtaining college-level approval and forwarding them to OHR. Organize and manage headcount, FTE tracking, and recruiting status summary for the College.

30% - Essential - Payroll Administration: Responsible for all special pay data entries, including but not limited to awards, relocation reimbursements, retro payments, and summer pay. Provides support across all units with special pay data entry to establish separation of duties and enable second-person verification by the department.

20% - Essential - HR Coordination: Serve as the communication link between college departments and the Office of Human Resources, playing an integral role in coordinating all human resource activities for CAH employees. Manage recruiting and payroll processes to drive standardization, efficiency, and compliance. Drives consistency and continuous improvement in payroll administration practices, including the summer pay process (i.e., tools and procedures) across all units, working closely with unit representatives responsible for departmental activities.

20% - Essential - Data Administration: Serve as an Advanced/Lead Timekeeper. Reviews and follow up with supervisors for any outstanding requests or exceptions in the time-keeping system in accordance with Payroll deadlines. Escalates non-compliance issues to the Director of Finance & Chief of Staff. Checks bi-monthly payroll reports to ensure accurate hires and terminations are processed correctly. Check to ensure those on recurring payroll are in current status. Ensure the accuracy of account strings used for payroll changes. Assist Chief Business Officer with tracking lapse salaries.

MINIMUM REQUIREMENTS:

Education - A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience

PREFERRED REQUIREMENTS:

Experience - Grants administration and/or project management experience

RESPONSIBILITIES

JOB KNOWLEDGE
Fundamental Job Knowledge - Fundamental working knowledge of concepts, practices and procedures and ability to apply in varied situations

SUPERVISORY RESPONSIBILITIES
No Supervisory Duties - Not responsible for supervising employees.

BUDGETARY RESPONSIBILITIES
No Budget Responsibilities - No fiscal responsibility for the department's budget.

PHYSICAL REQUIREMENTS:

50% - Sit (stationary position) for prolonged period
85% - Communicate, converse, give direction, express oneself

WORKING CONDITIONS:

No Work Conditions

WORK SCHEDULE:

Standard Hrs: 37.5

COMPENSATION INFORMATION

Expected Salary Range ($ 37,860.00 - $ 45,000.00)

Salary is dependent upon several factors including, but not limited to, a candidate's previous experience, knowledge, skills and performance in accordance with Clemson's compensation guidelines.

ESSENTIAL PERSONNEL LEVEL

Normal Operations

Required to follow emergency facility closure directives, and not normally expected work on-site during emergency situations.

JOB LOCATION:

Clemson, SC

APPLICATION DEADLINE:

May 2, 2024

MILITARY AND VETERAN:

MILITARY EQUIVALENCY:
Clemson University is proud to allow educational equivalency for military technical certifications and trainings that directly relate to the job duties.

VETERAN PREFERENCE:
South Carolina is making our Veterans a priority for employment in state agencies and institutions.

State policy for veteran preference states that for qualifying, full-time permanent positions, a veteran applicant may receive preference if they meet the job's minimum qualifications, were discharged under honorable conditions from the military, and submit their DD-214 for confidential review by the Office of Human Resources.

To claim Veteran Preference for qualifying positions, email hrjob@clemson.edu upon submission of your application.

CLOSING STATEMENT:

Clemson University is an AA/EEO employer and does not discriminate against any person or group on the basis of age, color, disability, gender, pregnancy, national origin, race, religion, sexual orientation, veteran status or genetic information.

Organization

Working at Clemson University

Clemson is a dynamic research university located in Upstate South Carolina at the center of the booming I-85 corridor between Charlotte, N.C., and Atlanta, Ga. One of the nation’s most selective public research universities according to U.S. News & World Report and The Princeton Review, Clemson University is the school of choice among top students in South Carolina and is increasingly competitive for the best students in the region and the nation. More than 17,100 students select from 70 undergraduate and 100 graduate degree programs through five academic colleges: Agriculture, Forestry and Life SciencesArchitecture, Arts and HumanitiesBusiness and Behavioral ScienceEngineering and Science; and Health, Education and Human Development.

Clemson’s transformation into a leading research institution — currently attracting in excess of $140 million in externally funded research and sponsored program awards per year — is based upon an academic plan that identifies eight emphasis areas in which the University has opportunities to increase education and research, to align with South Carolina’s economic development needs and to draw upon faculty strengths. Emphasis areas include automotive and transportation technology, advanced materials, biotechnology and biomedical sciences, leadership and entrepreneurship, sustainable environment, information and communication technology, family and community living, and general education.

Major economic development initiatives that have emerged from the academic plan include the Clemson International Center for Automotive Research — a 250-acre campus in Greenville, which has generated more than $225 million in public and private commitments in just four years; an advanced materials initiative at the Clemson Research Park, which includes a new LEED Silver-certified facility; and the South Carolina Health Sciences Collaborative — an initiative of the state’s three research universities and major health-care systems.

As the state’s land-grant university, Clemson reaches out to citizens, communities and businesses all over South Carolina. The Public Service Activities division includes the county-based Cooperative Extension Service, five off-campus research and education centers through the Clemson University Experiment Station and critical regulatory responsibilities for plant and animal health.

The University boasts a 1,400-acre campus on the shores of Lake Hartwell within view of the Blue Ridge Mountains. Surrounding the campus are 18,000 acres of University farms and woodlands devoted to research. A warm campus environment, great weather and recreational activities offered by proximity to both the natural surroundings and large cities are part of the Clemson Experience.

 

Points of interest at Clemson include the following:

The Clemson Conference Center and Inn is a state-of-the-art facility for symposia, meetings, seminars and special events. The complex includes the Madren Continuing Education and Conference Center, the Walker Golf Course and the Martin Inn.

The South Carolina Botanical Garden, a 295-acre public garden, features several thousand varieties of ornamental plants and a unique collection of nature-based sculptures.

The Robert Howell Brooks Center for the Performing Arts brings an exciting array of concert, theater, dance, comedy and other live performances to the community.

The Robert Campbell Geology Museum at the Botanical Garden displays meteorites, minerals, dinosaur fossils and the largest faceted-stone collection in the Southeast.

The T. Ed Garrison Livestock Arena is a showplace for livestock activities in the state and has hosted horse and livestock shows, rodeos, sales, 4-H activities, educational programs, and industrial and agricultural exhibitions.

Fort Hill, the home of John C. Calhoun and later of his son-in-law, University founder Thomas Green Clemson, is a registered National Historic Landmark located in the center of campus.

The Class of 1944 Visitors Center is the front door to Clemson — a friendly place to get tours, information, assistance and an introduction to this beautiful, historic university and community.

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