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Grant Specialist

University of North Carolina at Greensboro
Greensboro, NC

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Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Position Number:


Functional Title:

Grant Specialist

Position Type:

Administration - Staff

Position Eclass:

EP - EHRA 12 mo leave earning

University Information:

Located in North Carolina’s third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with nearly 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal — helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University’s 1,100 faculty and 1,700 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.

Primary Purpose of the Organizational Unit:

Contract and Grant Accounting (CGA) partners with Principal Investigators, faculty, and staff to provide comprehensive post-award oversight and guidance to ensure external funds are utilized in a manner consistent with university, sponsor, state, and federal guidelines. CGA facilitates and manages all financial aspects of sponsored research administration for over $70M in sponsored awards each year while developing and maintaining strong relationships with campus partners and external sponsors.CGA protects the University’s interest by ensuring accurate and compliant accounting of income and expenditures and is responsible for the following primary functions:
(1) Establish award in the financial accounting system
(2) New award meetings for project budget overview
(3) Award budget management,
(4) Financial reporting, invoicing, and cash management,
(5) Fringe rate development, negotiation, and review,
(6) Monitoring and oversight of time and effort reporting,
(7) Training and development for research administration personnel,
(8) Communication to increase the quality of research administration and
(9) Account reconciliation, project closeout, and final reporting requirements

Position Summary:

This position is required to apply in-depth knowledge of research accounting principles(e.g. CFR 2-200) to maintain compliance with federal and state regulations. Current annual expenditures for contracts and grants exceed $50 million per year from federal, state, local, foundation, and private sources and awarded dollars exceeded $68 million in FY2023. This position requires an in-depth understanding of compliance issues and understanding of the application of federal and state regulations and specific guidelines from sponsors for allowable spending of restricted funds. The position requires a knowledge of accounting, budgeting, cost accounting, and/or other fiscal functions. The work includes: account report preparation and reconciliation, examination of a variety of accounting documents to verify conformance to pertinent policies, procedures, and accounting standards; and preparation of reports and statements requiring interpretation and analysis of accounting records. The position will assist in fiscal reviews/audits by sponsors. During day-to-day operations in the Office of Contracts & Grants, staff have many decisions to make regarding compliance with terms, allowable costs, entering grant data to Banner, how to process forms, and reviewing proposal budgets.

Minimum Qualifications:

  • A Bachelor’s Degree in Accounting, Business Administration, or related field, or the equivalent professional training and experience may be substituted for the advanced degree.

Preferred Qualifications:

  • Experience in a Pre or Post-award Research Administration environment and accounting/financial management skills preferred.

Recruitment Range:

$54,000 - $59,000

Org #-Department:

Contract and Grant Accounting - 56205

Job Open Date:


For Best Consideration Date:


Open Until Filled:




Type of Appointment:


Number of Months per Year:




Percentage Of Time:


Key Responsibility:

Grant Monitoring and Fiscal Management

Essential Tasks:

  • Evaluate and interpret complex legal award documents to determine sponsor policies regarding cost allowability; budget revisions and carry forward, financial reporting schedule, and unique reporting requirements.
  • Prepare award notification memo and forward it to the Principal Investigator with appropriate comments regarding the guidelines and prior approval requirements.
  • Review high audit risk expenditures, including payroll, equipment, and sub-contracts against grant funds for allowability in accordance with specific agency restrictions.
  • Identify areas of non-compliance and recommend remedial action.
  • Review payroll forms with the C&G Salary Encumbrance report to confirm the available budget.
  • Evaluate cost transfer requests for allowability and process the journal entries to post transfer charges in the accounting system.
  • Responsible for proper record retention of all financial documentation relating to the administration of the contract/grant fund to assist auditors with the review of financial records and also to answer any questions.
  • 90 days prior to the grant end date, conducts a thorough review of cost, and revenue, prepares a close-out memo, and communicates any founds issues with PI and Dir/Assoc. Dir.

Percentage Of Time:


Key Responsibility:

Budget Control and Monitoring

Essential Tasks:

  • Assign award budgets to appropriate university accounts or budget pools and post them to the accounting system.
  • Forecasts and monitors expenditure rates and identifies the need for budget adjustment.
  • Evaluate requests for budget revision and carry forward for compliance with Award and Sponsor terms and conditions.
  • Prepare journal entries to revise budgets and post them to the Accounting System.

Percentage Of Time:


Key Responsibility:

Financial Reporting

Essential Tasks:

  • Prepares and maintains financial reports and statements to meet internal and external reporting requirements.
  • Audits a variety of financial documents for completeness, accuracy, and conformance with uniform accounting requirements, sponsor regulations, and OMB Circulars.
  • Reconciles reports final invoices, and financial statements to grant funds.
  • Review award for the close-out requirement.

Percentage Of Time:


Key Responsibility:

Provide Technical Grant Award Guidance and Information

Essential Tasks:

  • Evaluate and interpret award documents to determine sponsor policies regarding: cost allowability; budget revisions and carryforward, financial reporting schedule, and unique reporting requirements.
  • Review pre-award proposal budgets as needed; make recommendations with regard to budget format, narrative, matching funds, and general compliance with sponsor, state, and federal regulatory requirements.
  • Provides PI with the status of funds, both actual and projected, along with analysis and recommendations relative to activity costs and available budget.

Percentage Of Time:


Key Responsibility:

Accounting System Technical Assistance

Essential Tasks:

  • Assists in the development and modification of specific aspects of the existing accounting systems to improve procedures and overall efficiency.
  • Provide assistance in presenting workshops and preparing training materials for CGABanner Finance workshops.
  • Mentor and train research administrators at the school and department level workshops and training sessions.

Percentage Of Time:


Key Responsibility:

Establish Grant Fund Attributes and Sponsor Agencies

Essential Tasks:

  • Evaluate award document to determine appropriate attributes for the source of funds, organization, agency, program, exchange/non-exchange, cost sharing, NSF category/field.
  • Enter grant attributes and agency information into Banner Financial (Internet NativeBanner) forms.
  • Inactivate the grant code at Closeout.
  • Request fund setup and inactivation from the Controller’s Office.

Percentage Of Time:


Key Responsibility:

Monitor Cost Sharing Expenditures

Essential Tasks:

  • Evaluate and interpret the terms and conditions of award documents and budgets to determine university cost-sharing commitments; Maintain a listing of all awards with cost-sharing requirements.
  • Create and maintain budget and expense records for each award with required cost share in Excel spreadsheets.
  • Generate cost-sharing certification forms and forward them to PI information and signature.
  • Review cost sharing at the end of the award period to certify and ensure all requirements have been met and the file contains accurate, complete documentation.

Physical Effort:

Hand Movement-Repetitive Motions - F, Reading - F, Writing - F, Hearing - F, Talking - F

Work Environment:

Inside - C


UNCG at a Glance

Founded in 1891, The University of North Carolina at Greensboro is the largest and most diverse state university in the Piedmont Triad. Standing apart from other universities, the UNCG community is joined together by a shared value: We define excellence not only by the people we attract, but by the meaningful contributions they make. 

With more than 19,400 students and 2,500 faculty and staff, UNCG is the largest state university in the Piedmont Triad and has an annual economic impact of more than $1 billion. The campus has grown to include 30 residence halls and 30 academic buildings on 210 acres.

UNCG takes pride in being a learner-centered public research university. The College of Arts & Sciences and seven professional schools offer 79 undergraduate majors, 65 master's programs and 30 doctoral programs.

The university holds two classifications from the Carnegie Foundation for the Advancement of Teaching, as a “research university with high research activity” and for “community engagement” in curriculum, outreach and partnerships. More than $35 million in grants and contracts for research and creative activity are awarded to faculty members annually. Among the most prominent of UNCG's research initiatives are the Gateway University Research Park and the Joint School of Nanoscience and Nanoengineering. Both are partnerships with North Carolina Agricultural and Technical State University.

Globalization of the curriculum has expanded opportunities for international education, through new programs such as the UNC Exchange Program and the Lloyd International Honors College. In addition, innovative signature programs such as Building Entrepreneurial Learning for Life (BELL), Communication Across the Curriculum, Undergraduate Research and Freshman Seminars enhance the student experience.

As a cultural leader, UNCG offers concerts, lectures, dance and theater performances, exhibitions at the internationally known Weatherspoon Art Museum and readings by nationally known authors. In athletics, Spartan teams compete in nine women's and nine men's sports in Division I of the National Collegiate Athletic Association. With ethnic minority students making up 26 percent of the student body, UNCG is the most diverse of the UNC system's historically white campuses.

Although much has changed, some things remain the same. The university motto — “Service” — continues to be a guiding principle put into practice through all aspects of university life.

UNCG Schools and College of Arts & Sciences

The University's Academic Affairs Division consists of seven academic schools, the College of Arts & Sciences, the Graduate School and the Lloyd International Honors College. The names below are the ones currently in use. In some cases, the names have changed since the academic units were founded. The schools and their dates of establishment are: Graduate School 1921-22;College of Arts & Sciences 1969, Lloyd International Honors College 2005, Joint School of Nanoscience & Nanoengineering 2007, Joseph M. Bryan School of Business & Economics 1969, School of Education 1921, School of Health and Human Sciences 2011, School of Music, Theatre and Dance 2010, and School of Nursing 1966.

Achievements & Accolades

UNCG is garnering national attention and awards for its challenging academic programs, supportive environment and engaged community. Take a look at some of our latest accomplishments and meaningful contributions on campus, in the community and around the globe. Curious about more accolades, achievements, our student body, faculty and staff excellence and other signs of our success? Find out more at UNCG Now:

Challenging Academic Programs

U.S. News & World Report ranked three UNCG online programs among the best in the nation in the 2015 list of Best Online Programs.

UNCG’s slate of online programs has earned a top 10 ranking for affordability from

The graduate program in the Department of Human Development and Family Studies has earned a Top 10 ranking by the The HDFS Report.

Supportive Environment

UNCG is a Military Friendly School for the fourth straight year, putting it in the top 15 percent of colleges and universities nationwide that are doing the most to support veterans and ensure their success.

UNCG is ranked among the best colleges for your money nationwide by College Factual, a new site that guides students through the college selection process.

The Education Trust singles out UNCG among the nation’s universities for its success at closing the gap in graduation rates between black and white students.

Engaged Community

For the fifth year in a row, UNCG has earned the “Tree Campus USA” designation for promoting healthy trees and encouraging the spirit of conservation. 

UNCG’s innovative dynamic mailbox system has been honored as one of University Business Magazine’s Models of Efficiency.

For the eighth consecutive year, UNCG is highlighted on Washington Monthly’s list of American universities that contribute most to the public good.

Careers at UNCG

UNCG is committed to the creation of an inclusive, collaborative and responsive university by attracting, retaining and developing a diverse community of talented individuals in support of the university's mission.

Company info
723 Kenilworth Street

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