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Project Coordinator

Employer
The University of North Carolina at Charlotte
Location
Foundation Building

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Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Vacancy Open to:

All Candidates

Employment Type:

Permanent - Full-time

Hours per week:

40

Months per year:

12

Position Number:

004264

NC Salary Grade Equivalency:

GN11

Classification Title:

University Program Specialist - Journey

Working Title:

Project Coordinator

Salary Range:

$52,000 - $58,000

Anticipate Hiring Range:

$52.000 - $58,000

FLSA Status:

Non Exempt

Division:

University Advancement

Department:

Constituent Relations (Adm)

Work Unit:

Constituent Relations

Work Schedule:

8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours, as necessary.

Primary Purpose of Position:

This position is the project coordinator for the Department of Constituent Relations. Primary purpose is to provide support to the entire Department including administrative and budgetary duties, manage and assist in executing multiple executive level projects, special events and complex high profile meetings. This position is also the executive assistant to the Special Assistant to the Chancellor for External Relations & Partnerships, a member of the Chancellor’s Cabinet.

Minimum Education/Experience:

Required Minimum Qualifications:

Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

University Preferred Qualifications:

Graduation from a four year college or university and at least three years of program associate experience; or an equivalent combination of training and experience.

Essential Job Duties:

  • Provides day-to-day coordination and administrative support to the team including: tracking and reporting on projects; coordinating and distributing communications and other materials; preparing, editing, and maintaining reports and meeting notes as requested; scheduling, coordinating and preparing materials for in-person and virtual meetings, conference calls, and events.
  • Work with the department to establish internal project management procedures and policies.
  • Coordinate and execute events with high profile internal and external constituents.
  • Manage and coordinate multiple calendars including schedule meetings and appointments with internal and external leaders.
  • Make travel arrangements involving high ranking external public and corporate officials and internal Chancellor and Cabinet level officials.
  • Manage departmental budget.
  • Direct access to, or responsibility for, cash and credit card information, University property disbursements or receipts, and extensive authority for committing the financial resources of the University.
  • Manage contact information with updating records and tracking communications.
  • Direct responsibility for secure handling of sensitive and/or confidential information.

Other Work Responsibilities:

  • Completes various other administrative tasks as assigned.

Departmental Preferred Experience, Skills, Training/Education:

  • Bachelor’s degree from an accredited institution.
  • Three to five years of project coordination and administrative experience, preferably in a high volume office.
  • Experience in project management.
  • Experience in reconciling budgets.
  • Experience with Salesforce or other CRM system is preferred.
  • Experience in government and governing body protocol.
  • Proficiency in Microsoft and Google Suites.
  • Ability to independently manage multiple projects and deadlines.
  • Ability to manage sensitive and confidential information.
  • Excellent communication skills including editing and drafting of communications.
  • High attention to detail.
  • Strong interpersonal skills, warm personal style, and a customer-service orientation.

Work Location:

Foundation Building

Posting date:

04/10/2024

Closing date:

04/24/2024

Proposed Hire Date:

05/06/2024

Special Notes to Applicants:

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report.Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

  • The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
  • Do not write ‘see resume’ on your application when completing the job duties section.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.
  • These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Organization

About Us

UNC Charlotte is North Carolina's urban research university. It leverages its location in the state's largest city to offer internationally competitive programs of research and creative activity, exemplary undergraduate, graduate and professional programs, and a focused set of community engagement initiatives. UNC Charlotte maintains a particular commitment to addressing the cultural, economic, educational, environmental, health, and social needs of the greater Charlotte region. 

Located in the state’s largest metropolitan area, UNC Charlotte is among the fastest growing universities in the UNC System.  A large public university with a small college feel, UNC Charlotte’s 1,000-acre campus is the home away from home for more than 29,000 students.  The University offers internationally competitive research and creative activity opportunities and exemplary undergraduate, graduate and professional programs coupled with a focused set of community engagement initiatives that enrich the region’s quality of life.

In fulfilling our mission, we envision a University that promises:

  • An accessible and affordable quality education that equips students with intellectual and professional skills, ethical principles, and an international perspective.
  • A strong foundation in liberal arts and opportunities for experiential education to enhance students’ personal and professional growth.
  • A robust intellectual environment that values social and cultural diversity, free expression, collegiality, integrity, and mutual respect.
  • A safe, diverse, team-oriented, ethically responsible, and respectful workplace environment that develops the professional capacities of our faculty and staff.

To achieve a leadership position in higher education, we will:

  • Rigorously assess our progress toward our institutional, academic, and administrative plans using benchmarks appropriate to the goals articulated by our programs and in our plans.
  • Serve as faithful stewards of the public and private resources entrusted to us and provide effective and efficient administrative services that exceed the expectations of our diverse constituencies.
  • Create meaningful collaborations among university, business, and community leaders to address issues and opportunities of the region.
  • Develop an infrastructure that makes learning accessible to those on campus and in our community and supports the scholarly activities of the faculty.
  • Pursue opportunities to enhance personal wellness through artistic, athletic, or recreational activities.
  • Operate an attractive, environmentally responsible and sustainable campus integrated with the retail and residential neighborhoods that surround us.

Dual Career

The University of North Carolina at Charlotte is committed to the recruitment and retention of highly qualified and productive faculty, administrators, and other professional staff members. We recognize that career decisions are influenced by family considerations.  For up to one year from the date of an employee’s relocation to Charlotte, the University will assist the employee’s  spouse or domestic partner with efforts to find employment within the University and/or within the surrounding area.

Diversity at UNC Charlotte

UNC Charlotte is committed to cultivating diversity and inclusion throughout the campus. Our campus community is comprised of people who represent the wide breadth of gender identities, sexualities, races and ethnicities, faith traditions, nationalities, and other social groups and backgrounds.  All of these identities and experiences enrich the University as a whole.  UNC Charlotte strives to celebrate and leverage the benefits of this diversity, and to sustain an inclusive and welcoming environment for all students, faculty, and staff.

To learn more about plans, programs, resources and news and events relating to diversity and inclusion at UNC Charlotte please use the following link: https://diversity.uncc.edu/

To access the full text of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion please use the following link: https://diversity.uncc.edu/sites/diversity.uncc.edu/files/media/Campus%20Plan%20for%20Diversity%2C%20Access%2C%20and%20Inclusion%202016.pdf

Optional text if space allows….

Overview of the UNC Charlotte Plan for Campus Diversity, Access and Inclusion.

The goal of quality education for all at UNC Charlotte is the foundation for our Diversity Plan.  At its fullest potential, higher education allows students to interact with people from different backgrounds and to engage a range of ideas and perspectives.  This educational experience cultivates the skills that graduates will need to function adeptly in a global society.  

As North Carolina and the Charlotte region undergo rapid population growth and demographic change, UNC Charlotte must respond to the needs of a more diverse student population. It is imperative that the University prepare its students to become leaders and thriving citizens in a pluralistic and multicultural society. In adopting our Diversity Plan, we affirm that:

  •  

    • We believe that a diverse faculty, staff and student body are critical in advancing teaching, scholarship, and community engagement at UNC Charlotte.
    • We are committed to enhancing opportunities for living, working and learning in a diverse environment
    • We are committed to educating our students to interact effectively and respectfully in the global community. 

      The Plan identifies components of a diverse campus community and outlines steps toward building an inclusive environment that promotes the success of all students, faculty, and staff. It is a living document that affirms our institutional values and is designed to offer guidance to University departments and units for achieving the University goals for diversity.  The seven broad objectives of the Diversity Plan are:

      1: Promote a broad understanding of goals for diversity, access, and inclusion for the University through active outreach to the campus community.

      2: Recruit and graduate a diverse student body that reflects community diversity and addresses the state’s need to increase access to higher education for historically underrepresented and economically disadvantaged students.

      3: Increase the recruitment of underrepresented faculty and advance their progression through the faculty ranks.

                  4: Increase the representation of staff from underrepresented groups.

      5: Ensure the presence of institutional environments and course development that enhance learning and appreciation for the full range of diversity.

      6: Develop external relationships with the community to enhance diversity on and off campus.

                  7: Ensure the Success of the Plan through Assessment, Accountability, and Recognition.

       

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