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Administrative Specialist

George Mason University
Fairfax, VA

Job Details

Administrative Specialist
    Fairfax, VA Manassas, VA
    Classified Staff
    Opening on: Apr 11 2024
        Add to favoritesFavorited View favoritesDepartment: College of Engineering and Computing - Information Sciences and Technology (IST)

        Classification: Admin Office Specialist 3

        Job Category: Classified Staff

        Job Type: Full-Time

        Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

        Location: Fairfax and/or Sci-Tech Prince William

        Workplace Type: Hybrid Eligible

        Pay Band: 03

        Salary: Salary commensurate with education and experience

        Criminal Background Check: Yes

        About the Department:

        The Department of Information Sciences and Technology (IST) provides premier graduate and undergraduate applied information technology education focused on and responsive to the unique technology, management, leadership and innovation needs of government, government-related, and corporate employers by producing graduates able to lead, analyze, design, create, justify, implement, and sustain new, innovative IT-enabled processes.

        About the Position:

        The primary purpose of this position is to provide comprehensive administrative support to the department, including the Chair, Associate Chairs, faculty, and students, in all aspects of their operations.

        *Please note that this is not a 100% remote/virtual position, but it is telework friendly. Depending upon your department/office, you may have the ability to telework 1-3 days per week.


        The IST administrative specialist, under the direction of the IST Chair and the IST Associate Chairs, and in collaboration with Course Coordinators will be responsible for the following tasks:

        • Oversees the completion of hiring paperwork for adjuncts, graduate teaching assistants, and wage employees hired to perform duties associated with IST academic programs;
        • Provides office administrative support for the faculty, advisors, and adjunct instructors;
        • Greets visitors and arranging appointments and maintains record management;
        • Provides administrative support to the IST Chair and Associate Chairs;
        • Orders office and computer supplies and handles payroll issues;
        • Performs monthly reconciliation and prepares and distributes financial reports;
        • Assists with IST outreach and special initiatives, and IST special events;
        • Co-managing the IST administrative office (in Fairfax and/or SciTech) by assisting with semester course scheduling, IST lab operations, and supervising department wage staff; and
        • Other duties as assigned.

        Required Qualifications:

        • High school diploma or equivalent;
        • Prior experience with general office practices and equipment;
        • Prior experience with financial reconciliations;
        • Prior experience paying close attention to detail;
        • Ability to effectively handle multiple responsibilities simultaneously and anticipate and meet deadlines, while maintaining flexibility regarding changes in priorities;
        • Self-sufficient ability to use word processing, database, Internet, and other PC tools;
        • Demonstrated verbal and written communication skills;
        • Demonstrated customer service skills; and
        • Demonstrated organization skills.

        Preferred Qualifications:

        • Bachelor’s degree in related field;
        • Demonstrated work experience (typically 5+ years) at a university, customer service, or administrative position;
        • Familiarity with University setting, policies and procedures;
        • Knowledge of the ABET documentation principles;
        • Knowledge of online education; and
        • Knowledge and experience using university information support systems (e.g., eVA, Microstrategy, and Banner).

        Instructions to Applicants:

        For full consideration, applicants must apply for Administrative Specialist position at Complete and submit the online application to include a list of three professional references with contact information; and provide a cover letter and resume. Full consideration will apply to applicants who submit their completed application by April 30, 2024, however, review of applications will continue until the position is filled.

        Posting Open Date: April 11, 2024

        For Full Consideration, Apply by: April 30, 2024

        Open Until Filled?: Yes

        Mason Computing: The Future of Computing is Here About the College

        The College of Engineering and Computing (CEC) at George Mason University is a fast-growing force for innovation in research and education. Ranked nationally in the top 100 in both undergraduate and graduate education, the CEC enrolled a record high of 10,933 students in fall 2023. The college has 34 undergraduate, master’s and doctoral degree programs including several first-in-the-nation offerings. Of its 320 full-time faculty, 93 are tenured, 77 are tenure-track, 90 are term faculty, and 60 are research faculty. As part of a nationally ranked research university, CEC research teams expended $65 million in sponsored research awards in the past year and had projects with over $119 million in current and anticipated awards. The college stands out for its leading research in areas such as artificial intelligence, data analytics engineering, cybersecurity engineering, biomedical imaging and devices, healthcare, autonomous systems, 5G/Next G communications, systems architectures, computational biomedicine, advanced materials and manufacturing, sustainable infrastructure, and more. The college encourages and supports multidisciplinary research and provides ample opportunity for faculty to work with other disciplines.

        About the University and the Region

        George Mason University is the largest and most diverse public research university in Virginia, with an enrollment of more than 40,000 students studying in over 200 degree programs. Mason is an innovative, entrepreneurial institution with national distinction in a range of academic fields. It was classified as an R1 research institution in 2016 by the Carnegie Classifications of Institutes of Higher Education. The university has campuses in Fairfax, Arlington, and Prince William County. Its proximity to Washington, D.C. provides unmatched geographical access to federal agencies and national laboratories. Northern Virginia is also home to one of the largest concentrations of high-tech firms in the nation, providing excellent opportunities for interaction with industry. The region is consistently rated as being among the best places to live in the country and has an outstanding local public school system.

        About the Future

        In conjunction with Amazon’s decision to establish a second headquarters in Northern Virginia, the Commonwealth of Virginia announced a multi-year plan to invest in the growth of degree programs in computing. As a result, Mason has committed to accelerate its plans to grow its capacity in computing and high-tech fields. Among the university’s exciting initiatives are the launch of the Institute for Digital Innovation—a university think tank and incubator to serve the digital economy—and the expansion of Mason Square home to its Arlington facilities. In 2025, Fuse a new 355,000 square foot building, will open to students, faculty, and research teams. This net-zero facility will house the Institute for Digital Innovation, state-of the-art classrooms, labs, and collaborative spaces. It will also include retail space, and leasing opportunities for local businesses. These initiatives reflect hundreds of millions of dollars in new investment by Mason that will rapidly elevate the university’s already leading national position in computing and related areas.


        Company info
        4400 University Drive
        David King Hall 2086

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