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ATSU - Administrative Assistant, Alumni Relations/Advancement

Job Details

ATSU - Administrative Assistant, Alumni Relations/Advancement

Job Category: Administrative/Clerical
Requisition Number: ATSUA002767
Full Time
Mesa, AZ 85206, USAMesa, AZ 85206, USA

Job Details

A.T. Still University (ATSU) is seeking a full-time non-exempt administrative assistant on the Mesa, Arizona campus. This position provides administrative support to university advancement, development, and alumni departments.

Duties & Responsibilities:
  • Manage all administrative facets of the University Advancement and Alumni Relations budgets.
  • Support university advancement, development, and alumni departments.
  • Provide support for special projects as directed.
  • General Arizona campus office management.
  • Budget management: Real-time tracking of charges, variance reports, drafts, purchase orders, and invoice payments.
  • Event support: Budget oversight, data entry into a budget spreadsheet, and organizing all documentation in shared folders.
  • Administrative support/organization of the Women for ATSU program.
  • Room bookings on the Arizona campus.
  • Reporting and Database management for university advancement CRM software.
  • Reports: Corporate cards, Purchase Orders, Check requests, Monthly Budget Variance, Monthly Budget Comparison, Google Analytics.
  • Reports in Chrome River: Travel reimbursement and employee reimbursement reports.
  • Monitor/stock office supplies.
  • Special projects and other duties as assigned.

Education & Experience:
  • High school diploma or equivalent plus two years of college.
  • One to two years of experience with bookkeeping and budgeting in a higher education setting preferred.
  • Advanced technical skills with Google Suite, Microsoft Suite (Excel, Word, PowerPoint), and CRM tools, specifically Anthology Suite and Encompass.
  • Familiarity with AI.
  • Knowledge of travel-related software and expenses.
  • Superior organization skills.
  • Experience with event planning.

ATSU offers a comprehensive benefits package including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following hire date. For more information, please visit:


    Required Positive Attitude Intermediate

    Self-Motivation Intermediate

    Excel Advanced

    Organization Strategies Advanced





    High School or better.

    Associates or better.


    Preferred 1-2 years: Bookkeeping and budgeting

    Licenses & Certifications

    To apply, visit

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    A.T. Still University (ATSU) is the founding institution of osteopathic healthcare, established in 1892 by Andrew Taylor Still. As a leading health sciences university, ATSU is comprised of two campuses (Kirksville, Mo., and Mesa, Ariz.) on more than 200 acres with six prestigious schools. The culturally rich learning environments include residential and online healthcare related graduate degrees as well as community-based partnerships worldwide. ATSU has more than 1,300 employees dedicated to its not-for-profit mission and an average annual enrollment of over 3,100 students from 35 countries.

    ATSU is renowned for its preeminence as a multidisciplinary healthcare educator. The University is focused on integrating the founding tenets of osteopathic medicine and the advancing knowledge of today's science. ATSU continually earns distinctions as the graduate health sciences university with best-in-class curriculum and a community outreach mission to serve the underserved. The University has a rich history of leadership in both healthcare education and correlated research.

    ATSU instills within students the compassion, experience and knowledge required to address the whole person and shape healthcare in communities where needs are greatest. Inspired to influence whole person healthcare, ATSU graduates contribute to the future of integrated care while also leading with a selfless passion in the communities they serve.

    Company info
    5850 E. Still Circle

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