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Vice President of Student Affairs

Employer
West Valley-Mission Community College District
Location
Saratoga, CA

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Executive Administration Jobs
Vice Presidents
Administrative Jobs
Student Affairs, Counseling, Student Activities & Services
Employment Type
Full Time
Institution Type
Community College

Job Details

Position Title:

Vice President of Student Affairs

How many positions are you recruiting for?:

1

Campus:

West Valley College

Definition:

West Valley College is part of the West Valley-Mission Community College District. Designated as a Hispanic Serving Institution, West Valley College enrolls about 14,000 students annually. The student population represents diverse communities from the cities of Saratoga, Campbell, and Los Gatos. Detailed information about the student population, including data related to student success, can be found on the Office of Institutional Effectiveness and Research webpage.

Reporting directly to the College President, the Vice President of Student Affairs provides strategic vision and administrative leadership for the college’s student services programs. The Vice President of Student Affairs functions in a senior administrative capacity to promote a vibrant campus life including holistic policies and procedures within student affairs. The Vice President provides counsel on all matters pertaining to non-academic student life, including response and assistance to students in crisis situations, and develops strategies for the effective implementation of institutional goals.

The Vice President of Student Affairs collaborates closely with the College President, the Provost/Vice President of Academic Affairs, and Vice President of Administrative Services, and other Executive Leadership Team members, managers, and administrative staff to improve the college’s effectiveness in meeting students’ needs. Areas of supervision include but are not limited to the following: student success, enrollment services, virtual support, student needs, student life, access and inclusion, Title IX, code of conduct, and academic counseling. Responsibilities also include developing processes/procedures that contribute to increased effectiveness and efficiency. Direct reports are deans and directors.

We are seeking a proactive and visible, collaborative, data-informed, knowledgeable leader who thrives in a fast-paced and innovative environment. In transferring students to four-year universities, West Valley College ranks in the top two of Silicon Valley colleges and number four among the twenty-eight Bay Area community colleges. The college is known for the quality of our academic programs and faculty, dedicated classified professionals, and equity-minded approach to student success. West Valley College inspires students to create a future for themselves so they can contribute to a world that needs their talents, drive, and enthusiasm. We offer classes and services on our beautiful 143-acre Saratoga campus located at the southwest border of Silicon Valley in the foothills of the Santa Cruz mountains.

West Valley College is committed to addressing inequities and injustices, both societal and institutional, and recognizes that higher education and our institution has colluded, harmed, and remained complacent in upholding aspects of white supremacy, ableism, patriarchy, and other systems of oppression. The West Valley College community is committed to long-term equity, social justice, and racial justice work that will transform individuals, the institution, and the greater community. As a collective community, we embrace accountability and will act with courage, grace, humility, and a commitment to learning and unlearning. The college’s rich resources will provide ample support for the Vice President to achieve this commitment.

Applicants who possess the knowledge, skills and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.

Assignment:

This is an academic administrator position with an anticipated start date of August 1, 2024. This is an exempt position and is not subject to overtime.

Salary and Benefits:

Salary:

  • Anticipated Hiring Range: $201,451-$214,547 annually (Administrative Salary Schedule, Vice President, Student Services classification, Range 30, Steps A-C).
  • Annual salary step increases to maximum of salary range, $251,144 (Administrative Salary Schedule, Range 30, Step H)

Benefits include:
  • Additional compensation: $1,500 for doctorate added to base salary annually, to be prorated on a monthly basis.
  • Employer-contributed medical, dental and vision for employee, spouse and/or dependents.
  • Employer-paid long term disability for employee.
  • Employer-provided life insurance.
  • 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.
  • 22 days vacation leave accrued annually (25 days after 5 years).
  • 12 days sick leave accrued annually.
  • Personal necessity leave and personal business leave.
  • Professional development and renewal leave.
  • $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.
  • CalSTRS retirement.

Minimum Qualifications:

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

  • Experience: Seven years of increasingly responsible experience in academic administration, including two years of senior level administrative and management responsibility.
  • Education: Equivalent to a Master’s degree from an accredited college or university, with major course work in education or a field related to specific area of assignment.
  • Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

Desired Qualifications:

The ideal candidate will also demonstrate the following desired qualifications:

  • Experience in redesigning existing systems to create student-centered processes that lead to the highest success rates in the nation in transfer and in degree and certificate completion using the metrics of the Aspen Institute College Excellence Program.
  • Proven success in delivering comprehensive student support programs and services in-person and online.
  • Broad experience in program development, student engagement, student success outcomes, collaboration with academic affairs, administrative services, and institutional change.
  • Expertise in being responsive and intentional in building a team of student services professionals including administrators, faculty, classified professionals.
  • Ability to evaluate and assess services in order to determine institutional resources needed to achieve programmatic excellence.
  • Experience in negotiating partnerships with other educational institutions, corporations, businesses, community organizations, and agencies.
  • Demonstrated expertise in stewarding public funds, including fundraising and cultivating donor relations.
  • Demonstrated ability to partner with academic and student services deans to provide embedded counselors training and guidance to ensure comprehensive counseling services for students.
  • Ability to design, develop, and implement programs and services for students that increase completion and reduce disproportionate impact.
  • Experience working collaboratively with campus community stakeholders in a participatory governance environment to refocus the Education Master Plan, Guided Pathways framework, Caring Campus model, and Institutional Equity Plan.
  • A well-informed leadership philosophy as well as demonstrated listening skills, and experience as a successful leader who can deliver on desired outcomes.
  • Demonstrated experience as a leader in implementing diversity, equity, and social justice actions.

Knowledge and Abilities:

Knowledge of:

  • Principles and practices of administration of student services available at institutions of higher education.
  • Principles and practices of student disciplinary and grievance processes.
  • Principles and techniques of grantsmanship and grant writing.
  • Principles and practices of leadership, motivation, team building and conflict resolution.
  • Pertinent local, state and federal laws, rules and regulations; categorical program requirements.
  • Organizational and management practices as applied to the analysis and evaluation of programs.
  • Principles and practices of participatory governance and effective practices of adult teaching and learning.
  • Principles and practices of organization, administration and personnel management.
  • Principles and practices of budget preparation and administration.

Ability to:
  • Plan, direct, and control the administration and operations of the student services.
  • On a continuous basis, analyze budget and technical reports; interpret and evaluate staff reports and related documents; know and interpret laws, regulations, codes and procedures; observe performance and evaluate staff; problem solve related issues; and explain and interpret policy.
  • On a continuous basis, sit at desk and in meetings for long periods of time; intermittently, twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone; write or use a keyboard to communicate through written means; and lift or carry weight of 10 pounds or less.
  • Prepare and administer student services budgets.
  • Develop and implement student services policies and procedures.
  • Gain cooperation through discussion and persuasion.
  • Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
  • Interpret and apply district and student services policies, procedures, rules, and regulations.
  • Supervise, train, mentor and evaluate assigned faculty and staff.
  • Use sound judgment in recognizing scope of authority.
  • Operate and use modern office equipment including computers and applicable software.
  • Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
  • Utilize appropriate safety procedures and practices for assigned duties.
  • Communicate effectively orally and in writing.
  • Relate effectively with people of varied academic, cultural, and socio-economic backgrounds using tact, diplomacy, and courtesy.
  • Establish and maintain effective, cooperative and collaborative working relationships with others.
  • Work beyond normal business hours, attend evening meetings and/or perform weekend work, and travel.

Examples of Duties and Responsibilities:

Duties may include, but are not limited to, the following:

  • Develop, plan, and implement student services goals and objectives; recommend and administer policies and procedures.
  • Coordinate activities with those of other departments to include Campus Center and the Veterans Resource Center, and outside agencies, including but not limited to local schools, and organizations; provide staff assistance to the President and Chancellor; prepare and present staff reports and other necessary correspondence.
  • Direct, oversee, and participate in the development of the work plan; assign work activities, projects and programs; monitor workflow; review and evaluate work products, methods and procedures.
  • Supervise and participate in the development and administration of the student services budget; direct the forecast of additional funds needed for staffing, equipment, materials and supplies; monitor and approve expenditures.
  • Select, train, motivate, mentor and evaluate faculty and staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards necessary for the efficient and professional operation of student services.
  • Assure optimum services to students in all areas of student life, to assure maximum student access, progress, and success.
  • Adjudicate student appeals and grievances within areas of responsibility; administer the code of conduct, due process and student discipline.
  • Oversee special programs, such as Extended Opportunity Programs and Services (EOPS), Disabled Students Programs and Services (DSPS), California Work Opportunity and Responsibility to Kids (CalWORKs).
  • Develop and implement initiatives for new student support service programs and participate in development activities and grants including writing local, state and federal grants; determine athletic eligibility.
  • Research and prepare technical and administrative reports and studies, including submitting federal and state reports; prepare written correspondence as necessary; act as Administrator of Record for federal grants; implement applicable federal regulations.
  • Serve as a member of the president’s leadership team; establish and achieve institutional goals in accordance with the college’s educational and facilities master plan; ensure that development of short and long-term plans for all instructional programs and services occur in concert with the college’s overall direction and priority.
  • Represent student services to outside groups and organizations; participate in outside community and professional groups and committees; serve as liaison for federal requirements; present at meetings related to student services; provide technical assistance as necessary.
  • Participate in the accreditation process and audit process providing documents and reports.
  • Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.
  • Foster an environment that embraces diversity, integrity, trust, and respect.
  • Be an integral team player, which involves flexibility, cooperation, and communication.
  • Perform related duties as assigned.

Applicant Information:

APPLICATION INFORMATION:

  • Interested applicants must submit online all materials requested, including: (1) A completed online West Valley-Mission Community College District application; (2) Supplemental application questions; (3) Resume; (4) Unofficial copies of transcripts; (5) Cover letter and/or reference list, if requested; and (6) Any requested licenses or certificates, if applicable.
  • All sections of the online application, including Education and Educational Work History, must be completed thoroughly.
  • Supervisor(s) name(s) and telephone numbers must be included in the application.
  • Incomplete applications will not be considered.
  • Do NOT send unrequested materials. Unrequested materials will be removed from your application and will not be used for consideration of employment.
  • The employment application and supporting documents represent you; it is to your advantage to fill out the application form carefully and completely.
ABOUT TRANSCRIPTS:
  • If a minimum requirement is possession of a degree, then a copy of transcripts is required to be included with your application to verify the degree being awarded. If no transcripts are included, the application may be screened as not meeting minimum requirements.
  • Degrees must have been awarded by a college or university accredited by an accrediting body recognized by the U.S. Council on Post-Secondary Accreditation and/or the U.S. Department of Education.
  • Candidates with degrees earned outside of the United States must provide official certification of equivalency to U. S. degrees by a certified U. S. credential review service, must have a U.S. evaluation (course by course of the transcripts) and must be submitted with this online application.
  • If you do not have an electronic version of the transcript, you can get it scanned at an office supply or copy store; then attach the electronic version of your transcript to this online application.
  • Copies of diplomas, grade reports, graduation petitions, transcript evaluations requests, or similar documents WILL NOT be accepted in lieu of transcripts.

For reasonable accommodations and assistance, contact:
Office of Human Resources, Attn: Recruitment
14000 Fruitvale Ave, Saratoga, CA 95070
Phone: (408) 741-2174 Fax: (408) 867-9059
Email: Jobs@wvm.edu

Selection Process:

SELECTION PROCESS INFORMATION:

  • After the deadline date, a committee will review and evaluate applications and supporting materials to select the applicants to be interviewed. Meeting the minimum qualifications does not assure the candidate an interview.
  • All candidates will receive an e-notification to acknowledge receipt of their application materials. If not contacted within 3-6 weeks following the close of the recruitment, no suitable match was determined at this time.
  • Travel expenses to attend first-level interview are the responsibility of the candidate.
  • Application materials become the property of the District and will not be returned or duplicated.
  • The District may choose to re-advertise or indefinitely delay filling a position. Some positions may include first and second level interviews.
  • The District reserves the right to contact former, current, the most recent employers, and others to investigate past employment records of applicants.
  • Any tentative verbal offer of employment is contingent upon formal approval of the college Governing Board.
  • Upon hire the successful candidate must provide the required documents of identity and authorization to work and attest he/she is authorized to work in the United States.

EEO STATEMENT:West Valley-Mission Community College District is an Equal Opportunity Employer that seeks to employ a diverse workforce who will contribute to an inclusive and welcoming educational and employment environment. The District is committed to nondiscrimination on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, genetic information, ancestry, gender identity, gender expression, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, military or veteran status, and medical condition consistent with applicable federal and state laws.

Posting Number:

FY22/23-196FT

Open Date:

04/08/2024

Close Date:

05/06/2024

Open Until Filled:

No

Organization

West Valley-Mission Community College District has a devoted Board of Trustees and a dedicated staff that serves its two colleges. West Valley College in Saratoga and Mission College in Santa Clara are on the cutting edge among higher education institutions in the Silicon Valley. Every semester over 20,000 students enroll in courses at the colleges. Thousands of others take online, off-campus, or non-credit courses and seminars offered through a variety of programs. These programs are aimed at meeting the training and retraining needs of the people of Silicon Valley.

Mission College is a public community college located in the City of Santa Clara, and in the heart of the Silicon Valley. We offer a future of transfer to a four year institution, a future in a career of your choice, a future of increasing skills for both higher education and the workforce and a future for an Associate’s Degree or Certificate that can get you on your way to any goal.

The highly diverse and active student population makes the environment at Mission College energetic and vibrant. It is a great place to meet new friends, participate in clubs and make your voice heard in student advocacy. Our faculty is among the most qualified in the state and our students appreciate the college for its friendly staff and supportive atmosphere. The staff at Mission College is uniquely poised to help and guide your path to the future.

Mission College has many programs and services to ensure student success and support. Financial Aid can assist in making college affordable. Counseling helps students set achievable goals and provides guidance through orientation, study skills, and career courses. The college Career Center and Job Placement Office help students transition to the working world after college and each year sponsor’s a job fair featuring more than 60 employers. Finally, our Transfer Center helps to guide the transition from the two-year college to a four-year college so that students can easily gain a Bachelor’s degree. Each spring semester, Mission College hosts the largest college fair in the San Francisco Bay Area, where more than 180 national and international colleges and universities are represented.

West Valley is about success. It’s about helping students create a future for themselves so they can contribute to a world that needs their talents, drive and enthusiasm. We do that by providing as much one-on-one interaction with students as possible. The results speak for themselves.

  • 571 students transferred to UCs and CSUs in 2012
  • 552 students earned AA/AS degrees in 2012
  • 170 students earned Certificates that led to careers in 2012
  • We host learners from 25 countries who come to the United States looking for the kind of instruction that will help them contribute to the global economy.
  • We offer classes on our beautiful 143-acre Saratoga campus in the foothills of the Santa Cruz Mountains, located at the southwest border of Silicon Valley. Here you can expand your mind, hang out with friends, and

Why not join us, and build your future as we build the future of Silicon Valley, one student at a time.contemplate a world of ideas.

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