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Accounts Payable and Travel Manager

Binghamton University, State University of New York
Binghamton, NY

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Job Details

Category:: Professional
Department:: Business Office/Purchasing
Locations:: Binghamton, NY
Posted:: Apr 10, 2024
Closes:: Open Until Filled
Type:: Full-time
Ref. No.:: 02615
Position ID:: 174360

About Binghamton University:

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. The high-achieving Binghamton student body also represents a great diversity of life experiences, from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

We are an affirmative action/equal opportunity employer, and in keeping with this commitment, we welcome all to apply, including veterans and persons with disabilities.

Job Description:

Budget Title: Senior Staff Assistant (SL-3)

Salary: $75,000 - $80,000

The Accounts Payable & Travel Manager is a full-time professional position reporting directly to the Director of Procurement.

The duties of the position include but are not limited to:

  • Direct oversight of all Accounts Payable & Travel Functions
    • Full understanding and knowledge of NYS rules and regulations in regards to accounts payable and travel
    • Distribute work accordingly for proper payment turnaround time
    • Travel & NET card administrator
    • Main point of contact on all items related to accounts payable & travel
    • Daily error cleanup from prior day activity
    • Point person and liaison to SUNY System on system errors
  • Reconcile monthly travel and NET card statements
    • Distribute statements to users
    • Audit transactions to ensure NYS rules are followed
    • Providing analysis of spending trends across departments
  • Provide assistance to Purchasing Department
    • Assist as needed for vendor input
    • Quarterly cleanup of open encumbrances
    • Assist in year-end closeout
    • Understand front end purchasing rules in regards to NYS purchasing hierarchy as it relates to commodities and services
  • Conduct all training sessions and coordinate communications to campus for Accounts Payable & Travel
    • Develop training presentations for campus use
    • Work with departments on NYS rules and regulations related to Accounts Payable & Travel
    • Send updates/reminders to: Listserv, BUBS Portal, Dateline
  • PhD Fee Scholarship
    • Validate student registration and student aid data
    • Consolidate data into running semi-weekly file with history
  • Assist Business Affairs staff with ad-hoc requests
    • Run payment reports, travel reports as needed
    • Benchmarking with other University Centers and provide feedback
    • Oversee FOIL requests
    • Manage and oversight of audit requests
    • Records retention


Visa sponsorship is not available for this position

  • Bachelor's degree
  • Minimum of 10 years' experience working with NYS systems, SUNY FMS, Business Intelligence and SFS
  • Minimum of 10 years' supervisory experience in a fast-paced working environment
  • Demonstrated experience in NYS travel and personal reimbursement policy and procedures
  • Demonstrated technical aptitude, analytical skills, and attention to detail
  • Excellence in time management and ability to meet deadlines
  • Demonstrated ability to coordinate competing priorities in a demanding environment
  • Excellent professional written and oral communication skills
  • Ability to relay complex financial/technical advice to audiences (large and small) of varying expertise
  • Ability to decipher ambiguous requests and deliver a creative, well-thought-out solution
  • Problem solving, self-motivated learner motivated to join a hard-working team
  • Expert-level MS Excel skills

Additional Information:

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at

Payroll information can be found on our website

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Application Instructions:

All applicants must apply via Interview Exchange:

Deadline for Internal Applicants:

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

  1. Resume,
  2. Cover letter, and
  3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents:


Working at Binghamton University

Message on working at Binghamton University from President Harvey Stenger    


Binghamton University opened its doors as Triple Cities College in 1946, to serve the needs of local veterans returning from service in World War II. Originally located in Endicott, N.Y., five miles west of the present campus, the fledgling school was a branch of Syracuse University.

Four years later, the college was incorporated into the State University of New York (SUNY) and renamed Harpur College in honor of Robert Harpur, a Colonial teacher, patriot and pioneer who helped settle the area west of Binghamton.

In 1961, the campus moved across the Susquehanna River to Vestal. Growing enrollment and a reputation for excellence soon led to the selection of Harpur College as one of four doctorate-granting University Centers in the SUNY system.

In 1965, the campus was formally designated the State University of New York at Binghamton, and in 1992, Binghamton University was adopted as our informal name.

Mission Statement

Binghamton University is a premier public university dedicated to enriching the lives of people in the region, state, nation and world through discovery and education and to being enriched by partnerships with those communities.

Vision Statement

Binghamton as an institution is dedicated to higher education, one that combines an international reputation for graduate education, research, scholarship and creative endeavor with the best undergraduate programs available at any public university.

We are an academically selective community that shares ideas across departments, disciplines and borders. We encourage faculty, students and staff to ask unexpected questions, foster open dialog and develop innovative solutions to important problems.

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