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Event Project Specialist (Marketing & Communication) (FT), CFRE50048PIPS

College of DuPage
Glen Ellyn

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Administrative Jobs
Institutional & Business Affairs, Communications & Marketing
Employment Type
Full Time
Institution Type
Community College

Job Details

Event Project Specialist (Marketing & Communication) (FT), CFRE50048PIPS

Event Project Specialist (Marketing & Communication) (FT), CFRE50048PIPS
The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

Primary Duties and Responsibilities:
The Marketing and Communication Division at College of DuPage seeks a well-organized, self-starter to join its award-winning team. This position works closely with the Vice President for Public Relations, Marketing and Communication and Senior Manager, News Bureau and Community Engagement to plan, coordinate, execute and evaluate major media outreach initiatives, community engagement events in support of the College of DuPage's mission and Strategic Long-Range Plan.

  • Serve as lead for all aspects of interdepartmental and external event and project operations spearheaded by the Marketing and Communications Division.
  • Create long- and short-term plans, including setting targets for milestones and adhering to deadlines for key College initiatives, including community service programs and civic engagement activities.
  • Work closely with the Senior Manager, News Bureau and Community Engagement, on presidential visibility, public relations and community outreach activities that support the College's mission and Strategic Long-Range Plan, and elevate COD's standing within the communities it serves.
  • Maintain adequate inventory of supplies, purchase new materials/supplies as needed for College events.
  • Serve as of point contact during all project phases for Marketing and Communications Division leadership and stakeholders to keep project aligned within scope, including tracking progress of all project details, creating reports/updates as requested/needed throughout various stages of assigned projects.
  • In coordination with members of the Marketing and Communications Division leadership, establish project budget and work within the confines of individual project/initiative/campaign budgets, tracking all expenditures.
  • Produce post-event/initiative reports, summarizing overall execution, expense, attendance, etc. to inform on future planning efforts.
  • Research vendors, obtain quotes and execute event-related contracts under the direction of Marketing and Communications Division leadership.
  • Coordinate design and creation for event materials, including invitations, graphics and displays.
  • Coordinate with staff to establish event logistics, themes, and maintain run of show documents including schedule of practices/rehearsals
  • Work with College departments (Sodexo, Facilities/Custodial, Conference and Events Services, Multimedia Services) to coordinate event day services.
  • Create and maintain run-of-show documents for College events, including schedule of practices/rehearsals in collaboration with Public Relations and Community Engagement team members.
  • Solicit and coordinate event volunteers with assistance from Community Engagement staff.
  • Manage and restructure project timelines/milestones effectively and efficiently as required while staying within budget and scope.
  • Build proposals and client presentations for major College events/initiatives as needed.
  • Other duties as assigned.

  • Qualifications:

    • Education
      • Bachelor's degree or Associates degree with equivalent years of experience required.
      • CVENT certification or project management credentials preferred.
    • Experience
      • Three to five (3-5) years demonstrated experience in event planning, coordination of events or program management required.
      • Experience working with internal and external stakeholders, including budgeting, required.
      • Excellent verbal and written communication and presentation skills, ability to follow through on multiple projects simultaneously required.
      • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required.
      • Attention to detail and accuracy required.
      • Must be self-motivated, organized, resourceful and have the ability to problem solve.
      • Experience in higher education, familiarity with DuPage County region and resources preferred.

    Working Conditions:

  • Computer, copier, fax and multi-line telephone.
  • General office environment with a high level of visibility.
  • Must be able to work occasional early mornings, weekend and evening hours.
  • Lifting up to 30lbs during event preparation and operation.
  • This position requires a background check and drug screen.

  • Hiring Range:
    Classified 13 Salary/ Based on minimum qualifications; 57,000.00 - 61,500.00

    Competitive starting pay is dependent on education and experience. College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment.

    College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

    College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.

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    Since its inception in 1967, College of DuPage has matured into something very special. It's a community college with far-reaching impact. We're firmly rooted in the community that provides our mandate, yet committed to reflecting the needs and demands of an ever-changing world. 

    From our faculty through to our Board of Trustees, we understand the importance of remaining relevant on multiple levels: interpersonal, academic, civic, cultural and economic. With a steady eye on regional, national and international developments, College of DuPage fulfills its mission as an educational and economic agent of change for the residents it serves.

    Beyond all other considerations, though, we are educators, devoted to the idea that knowledge is transformative. We believe there are few things more powerful than a mind engaged. We are excited by the possibilities ignited when knowledge is imparted through meaningful discourse, in the service of realizing each and every one of our community member's full potential.

    We invite you to find out more about the world-class institution available to you and your family, right here at home. 

    • Among the state's public colleges and universities, College of DuPage, with more than 28,000 students, is the second largest provider of undergraduate education in the State of Illinois, after University of Illinois at Urbana-Champaign.
    • More than 25 percent of all District 502 high school graduates attend College of DuPage during their college career.
    • Each semester, around 28,000 students attend College of DuPage.
    • The Glen Ellyn campus covers 273 acres and has eleven major buildings. The Glen Ellyn campus is currently undergoing renovation and expansion through the Facilities Master Plan, which has an anticipated completion date of 2014.
    • College of DuPage has moved from a traditional model of accreditation to the Academic Quality Improvement Program (AQIP), a quality-based, continuous improvement model of accreditation through The Higher Learning Commission (HLC), a Commission of the North Central Association of Colleges and Schools (NCA). This model is based on the Malcolm Baldrige National Quality Award Program and incorporates a review process designed to deliver clear, concrete and efficient feedback to participating institutions.
    • College of DuPage offers more than 90 certificates programs and degrees for today’s occupational and technical careers, and nine associate’s degrees in 59 occupational and 45 transfer pre-baccalaureate programs.  
    • Roughly 20 percent of students attending COD already possess a bachelor's degree or higher.
    • The College of DuPage Library maintains a collection of 245,800 books, 285,000 microfiche, 29,500 video recordings (VHS and DVD), 20,700 sound recordings (CDs), 527 current periodical subscriptions (7,900 bound periodical back files), and 18 newspapers.
    • There are more than 50 student clubs and organizations on campus.
    • College of DuPage is accredited by The Higher Learning Commission (Member, North Central Association) and Academic Quality Improvement Program Participant.

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