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Cash Operations Administrative Specialist

Employer
University of Connecticut
Location
Storrs Campus

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Job Details

Search #: 498303
Work type: Full-time
Location: Storrs Campus
Categories: Fiscal, Accounting and Budget

JOB SUMMARY

The Office of the Bursar invites applications for a Cash Operations Administrative Specialist (Admin Program Support 2) position. This role serves as the primary administrative associate in the Office of the Bursar for University departmental depositing, responsible for the daily reconciliation of incoming funds between the University’s bank accounts and the State and University general ledger systems. The Cash Operations Administrative Specialist monitors departments’ compliance with State statutes for depositing and provides training assistance to university staff for depositing and cash handling.

Reporting to the Cash Operations Supervisor, this position will have the opportunity to work with staff across the University as well as contacts in the State Treasurer’s Office and outside vendors to ensure timely, accurate, and compliant processing of incoming University funds. The role also offers opportunities to cross-train with other Cash Operations and Office of the Bursar staff to support the goals and mission of the department and allow for growth in own knowledge and expertise.

DUTIES AND RESPONSIBILITIES INCLUDE:

  • Responsible for reconciling and recording all departmental receipts received in the University’s bank accounts with entries in the University and State accounting systems, ensuring accuracy, completeness, and compliance with the University and State regulations. Requires complete understanding of the flow of funds throughout the University and to the State.
  • Independently works with departments, the State Treasurer’s Office and third-party vendors such as Global Payments and American Express to resolve any discrepancies.
  • Verify all cash, check, and credit card deposits comply with General State of Connecticut depositing statutes and have required supporting documentation. Independently research and resolve any discrepancies.
  • Creates and maintains accurate fiscal records for State deposit receipts on behalf of the University.
  • Determines and initiates daily movement of funds between university bank accounts as well as daily transfers to the State Treasurer’s account. Record transfers within the University’s accounting system and provide supporting documentation.
  • Identifies incoming wire transfers by communicating with university departments, students, and outside vendors.
  • Responds to credit card chargebacks, working with the individual departments as needed to obtain proper documentation.
  • Reconciles activity and remits payment for monthly credit card processor invoices.
  • Assists with administration of prepaid card program, handling requests for new cards and replenishment of funding account.
  • Aids and guides depositors regarding proper cash handling policies and procedures.
  • Presents in-person or virtual trainings annually and as needed.
  • Monitors Cash Operations’ shared email and assists departments with general questions on depositing.
  • Verify all departmental deposits received by Cash Operations and completes daily end of day deposit in the University’s accounting system.
  • Reviews all new and/or updated international vendor beneficiary accounts and outgoing Accounts Payable international wires in Convera for accuracy and completes final step to initiate transfer of funds.
  • Supports and acts as a backup for other Cash Operations employees as needed.
  • Provides and compiles reports as requested.
  • MINIMUM QUALIFICATIONS

  • Bachelor’s degree in business administration or related field and two to three years of related experience OR equivalent combination of education and experience.
  • Demonstrated excellent organizational skills and high level of attention to detail.
  • Ability to process high volumes of transactions efficiently and accurately.
  • Ability to analytically research and resolve problems timely and independently.
  • Excellent interpersonal skills with ability to provide high level of customer service and establish strong working relationships.
  • Efficient in Microsoft Office products with advanced skill using Microsoft Excel.
  • PREFERRED QUALIFICATIONS

  • Bachelor’s degree in business administration or related field.
  • Four to five years of related professional administrative experience.
  • Previous experience in a university or college setting.
  • Demonstrated knowledge of cash handling function.
  • Experience with conducting presentations and trainings, in person or virtually.
  • Knowledge of relevant Connecticut General Statutes and/or cash procedures in a higher education environment.
  • Knowledge of Kuali Financial System, PeopleSoft Student Admin, CORE-CT, and/or CashPro.
  • APPOINTMENT TERMS

    This is a full-time, permanent position located on the Storrs campus. The University offers a competitive salary, and outstanding benefits, including employee and dependent tuition waivers at UConn, and a highly desirable work environment. For additional information regarding benefits visit: https://hr.uconn.edu/benefits-beyond-pay/. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA). The salary range is $50,091 - $60,000 and will be commensurate with training and experience.

    TERMS AND CONDITIONS OF EMPLOYMENT

    Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

    TO APPLY

    Please apply online at https://hr.uconn.edu/jobs, Staff Positions, Search #498303 to upload a resume, cover letter, and contact information for three (3) professional references.

    This job posting is scheduled to be removed at 11:55 p.m. Eastern time on April 28, 2024.

    All employees are subject to adherence to the State Code of Ethics which may be found at http://www.ct.gov/ethics/site/default.asp.

    All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

    The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

    The University of Connecticut is an AA/EEO Employer.

    Advertised: Apr 07 2024 Eastern Daylight Time
    Applications close: Apr 28 2024 Eastern Daylight Time

    Organization

    Working at UCONN

    The University of Connecticut is a national leader among public research universities, with more than 30,000 students seeking answers to critical questions in classrooms, labs, and the community. A culture of innovation drives this pursuit of knowledge throughout the University’s network of campuses. Connecticut’s commitment to higher education helps UConn attract students who thrive in the most competitive environments, as well as globally renowned faculty members. Our school pride is fueled by a history of success that has made us a standout in Division I athletics. UConn fosters a diverse and vibrant culture that meets the needs and seizes the opportunities of a dynamic global society.

    Company info
    Website
    Telephone
    860-486-3034
    Location
    9 Walters Avenue
    Storrs
    Connecticut
    06269
    US

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