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Assistant Director of Athletics for Facilities and Operations

Colby College
Colby College

Job Details

Job DescriptionDepartment:Athletics Administration - StaffPay Rate Type:SalaryEmployee Type:Job Summary:OVERVIEW
Colby is a member of the New England Small College Athletic Conference (NESCAC) and has 32 intercollegiate sports that compete at the Division III level. The department also includes the campus recreation program and hosts a variety of club and intramural sports. More than one-third of Colby’s 2,200 students participate in intercollegiate sports and, in total, nearly three-quarters are involved in fitness and recreation activities in the department.

The College is home to a state-of-the-art athletics complex which is among the best Division III facilities in the country. The 350,000 square-foot athletics center includes an indoor track and field competition center, aquatic center with Maine’s first 50-meter pool, squash center, gymnasium, hockey arena, strength and fitness center, training rooms, and coaching suites. Additionally, the College opened a 70-acre-plus outdoor competition center that consists of three gleaming new competition and recreational fields that are also among the finest outdoor venues in Division III. Located in central Maine, the College has incredible access to other outdoor venues such as the Belgrade Lakes and Sugarloaf Mountain Resort, one of the premier ski destinations on the east coast.

The Colby College Department of Athletics seeks an innovative and forward-thinking assistant director of athletics for facilities and operations beginning June 1, 2024 or as soon as possible. The assistant director oversees a dynamic facilities department that is aligned with Colby Department of Athletics’ goal of comprehensive excellence. As a member of the athletics leadership team, this position will help to execute the growth and vision of one of the most expansive athletic programs in Division III. Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging.


  • Provide strategic direction for one of the most expansive athletics programs in Division III including facilities management of a 350,000 square foot athletic complex

  • Deliver best in class sporting events, including submitting bids to host NCAA post-season competition

  • Create and maintain operational procedures and policies to operate highly visible, best in class varsity programs

  • Serve as member of the administrative leadership team within the Department of Athletics

  • Collaborate with coaches, local athletic constituents, and NESCAC and NCAA colleagues to ensure complete and proper delivery of sporting events

  • Develop a comprehensive student employee training program for game management

  • Lead and oversee overall facilities and game operations, to include: facilities scheduling, event management, game management, game contracts, officials and collaborating with supporting elements such as sports information, athletic training, and visiting teams/participants

  • Serve as the liaison to Campus Events and Facility Services and complete work orders as necessary

  • Coordinate use of athletic facilities by outside organizations

  • Develop and maintain facility access policies and procedures

  • Serve as a sport administrator with oversight of some varsity athletic programs and coaches

  • Schedule locker room usage and repair

  • Attend and participate in department trainings pertaining to diversity, equity and inclusion

  • Communicate and enforce appropriate NCAA and NESCAC rules and regulations

  • Cover athletic events supporting their operations on weekends, evenings, and/or early mornings

  • Perform additional duties as assigned; duties, responsibilities, and activities may change at any time with or without notice


  • Exceptional organizational and time management skills to manage multiple projects, as well as the flexibility to adjust to shifting priorities as new projects are assigned

  • Proven experience in records management and development of administrative policies and procedures

  • Ability to handle extensive public contact with courtesy, tact, discretion, and judgment

  • Demonstrated willingness to engage in continuous learning

  • Proven experience successfully leading complex projects through completion

  • Supervisory skills to provide oversight and direction

  • Ability to function effectively under pressure; check work to ensure accuracy and completeness; track and follow-up with others to ensure that agreements and commitments have been fulfilled

  • Demonstrate outstanding planning and organizational skills including a mastery of efficient and responsive calendar management

  • Ability to think critically and act logically to evaluate situations, solve problems, and make decisions

  • Bachelor’s degree or the equivalent in educational experience

  • 5 plus years of increasingly responsible leadership in athletics, facility management preferred

  • Outstanding oral and written communications skills and attention to detail

  • Strong self-initiative and ability to work in a fast-paced environment with tight deadlines with minimal supervision

  • Ability to effectively communicate with local and regional stakeholders

  • Familiarity with NCAA Division III and conference regulations (NESCAC), exercise significant independent judgment to maintain compliance

  • Ability to make an impact through work as a member of a team and of a diverse community

  • Must possess creative initiative, flexibility, and high energy

  • Aptitude for collaborating with others and maintaining positive working relationships with staff, coaches, administrators, and campus colleagues

  • Valid driver’s license required and must meet the College’s Fleet Safety Policy requirements

  • Ability to work evenings and weekends on a regular basis based on game schedules and travel as required


Colby College is committed to a diverse and inclusive work environment where every member of the community feels a sense of respect and belonging.

The work environment characteristics described herein are representative of those encountered while performing the essential functions of this job. Reasonable accommodations may be made to perform the essential functions.

General office, athletic facility, and campus environment. The position will require work outside and in inclement weather. Position involves sitting, although frequent movement is necessary. Walking, standing, bending, twisting, and occasional lifting is required. Computer usage involving repetitive and/wrist motion is required. The position will be a full-time, fiscal year appointment, with frequent evening and weekend work required throughout the year with those dates determined by athletic schedules.


Successful and satisfactory completion of a background check (including a criminal records check).


Interested candidates should apply electronically by clicking the "Apply" button on the Colby College website. A review of applications will begin immediately and will continue until the position is filled.


Founded in 1813, Colby is one of America’s most selective colleges. Located in Waterville, Maine near the banks of the beautiful Kennebec River, Colby College is one of the nation’s top liberal arts colleges. Colby’s focus on innovative and leading-edge programs that complement the traditional liberal arts—in areas such as artificial intelligence, data science, genomics and computational biology, climate change and the environment, the arts and humanities, public policy, and performance studies, distinguish Colby from other schools of its size. Colby extends its reach, impact, and opportunities through external partnerships with globally recognized laboratories and medical facilities, arts organizations, and a wide array of business partners. The campus boasts beautiful new facilities including the Harold Alfond Athletics and Recreation Center, a best-in-class complex that has become a center for student activity; the Paul J. Schupf Art Center, a downtown community-based arts building; the forthcoming Gordon Center for Creative and Performing Arts, which includes a start-of-the-art performance hall, studios, screening rooms, and a grand community space (opening in 2023). The College recently established the Island Campus in mid-coast Maine after acquiring the Allen and Benner Islands, once owned by the Wyeth family, to offer Colby students unique and timely cross disciplinary research opportunities in a range of academic disciplines, including the marine sciences and the arts.

Over the last seven years applications for admission have more than tripled, making Colby one of the most sought-after colleges in the country. The College’s unyielding commitment to diversity and inclusion is evident in its rapidly changing student population. In recent years Colby has doubled both the number of enrolled Pell-eligible students and the number of enrolled students of color. Colby students, who come from throughout the U.S. and more than 70 countries, demonstrate unprecedented highs on every measure of academic achievement. Investments in financial aid (a 111 percent increase since 2014, to $58.6 million annually) and new programs are ensuring that all members of the community can thrive in this dynamic environment. Colby has raised $700 million toward its $750 million Dare Northward campaign goal, which was the largest campaign goal for a liberal arts college when it launched in 2017. Since 2014, the College’s net assets have doubled to more than $2 billion, its record of fundraising has moved to the very top tier of liberal arts colleges, and it has rapidly expanded its faculty and staff to allow for new areas of inquiry, scholarship, and teaching, and to support record enrollments.

Colby is a private, coeducational liberal arts college that admits students and makes employment decisions on the basis of the individual's qualifications to contribute to Colby's educational objectives and institutional needs. Colby College does not discriminate in its educational programs or employment on the basis of race, color, gender, sexual orientation, gender identity, disability, religion, national origin, age, marital status, genetic information, or military or veteran’s status. Colby is an equal opportunity employer and operates in accordance with federal and state laws regarding non-discrimination. Colby complies with Title IX, which prohibits discrimination on the basis of sex in an institution’s education programs and activities. Questions regarding Title IX may be referred to Colby’s Title IX coordinator or to the federal Office of Civil Rights. We encourage inquiries from candidates who will contribute to the diversity of our College, including its cultural and ethnic diversity.

For more information about the College, please visit our website:


Working at Colby College 

Founded in 1813, Colby is one of America’s most selective colleges. Serving only undergraduates, Colby’s rigorous academic program is rooted in deep exploration of ideas and close interaction with world-class faculty scholars. Students pursue intellectual passions, choosing among 57 majors or developing their own. Independent and collaborative research, study abroad, and internships offer robust opportunities to prepare students for postgraduate success. Colby is home to a community of 1,850 dedicated and diverse students from around the globe. Its Maine location provides easy access to world-class research institutions and civic engagement experiences.

Under the leadership of its new president, David A. Greene, Colby is building on this strong foundation while remaining committed to excellence, to supporting students and faculty at the highest levels, and to the College’s deep liberal arts traditions. This new chapter includes plans for creating innovative academic initiatives and partnerships, strengthening the connections between the liberal arts and the professional world, revitalizing downtown Waterville, and pursuing significant capital projects for performing arts and athletics.

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