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Administrative Assistant for Institutional Advancement

Employer
Earlham College
Location
Earlham College - Richmond, IN, 47374

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Job Details

Job Details

Level: Entry

Job Location: Earlham College - Richmond, IN

Position Type: Full Time

Education Level: High School

Job Shift: Firsts - 1st

Job Category: Staff

Description

Earlham College is a Top 100 National Liberal Arts College located in Richmond, IN, a small city that's just a short drive away from several major metropolitan areas including Dayton, Cincinnati, Indianapolis and Chicago.

Richmond and Earlham have a symbiotic relationship. Through research, studies, internships and volunteering, Earlhamites offer Richmond expertise and service as Richmond offers our students the chance to gain valuable, real-world experience. Our community assumes no religious affiliation but follows Quaker principles and practices, which include respect for persons, integrity, a commitment to peace and justice, simplicity, and consensus-based community decision-making. Earlham is committed to and proud of being a diverse and inclusive place most clearly visible in our student body: 20% of our student body are international, coming from 60+ nations in 2022, and 24% are domestic students of color. Faculty and staff also bring tremendous diversity to the College; many have lived and worked outside the United States, and they make a point of drawing on those experiences in their interactions with students. Additionally, Earlham makes it a priority to serve as a safe and welcoming place for LGBTQ+ communities and has a four-star rating on the Campus Pride Index. Our community is characterized by respect for every person and a commitment to social justice. Equity and inclusion are central to Earlham's institutional priorities and our leadership is committed to widening the path to an Earlham education.

Earlham College is seeking an Administrative Assistant for Institutional Advancement to join our team!

Summary:

The Administrative Assistant for Institutional Advancement provides support for the Institutional Advancement Office, particularly annual giving and alumni engagement, and serves as the frontline for the office. The hours for this position are Monday-Friday, 8am to 5 pm.

Essential Functions:

  • Serve as a frontline ambassador for the Institutional Advancement Office, including but not limited to welcoming office visitors and serving as the primary person answering the main office phone and monitoring the office email account.
  • Support the needs of the annual fund, alumni engagement and donor relations as they relate to the preparing and processing of mailings, event and meeting planning and reservation management.
  • Provide staff support for Alumni Council meetings, regional events, Homecoming and Reunion Weekend, Earlham Day and other campus events.
  • Provide support for donor stewardship by assisting with the processing and mailing of endowed fund reports and student scholarship bios.
  • Serve as a point person for the alumni software EC Connect, approving users, sending reminders, and other duties as needed.
  • Daily management of the office mail, including distribution, stamping and recording of all checks prior to the receipting process.
  • Manage multiple calendars and meeting scheduling for multiple administrative faculty in the IA office.
  • Manage the IA Office supply inventory and place orders as needed.
  • Other duties as assigned
Qualifications

  • A high school diploma or GED certification is required.
  • Proficiency in Microsoft Office applications and ability to learn other computer software programs. Familiarity with Banner is preferred.
  • Must be able to work with minimal supervision, ability to multitask with potentially conflicting deadlines.
  • Excellent oral and written communication skills.
  • Demonstrated sensitivity to confidential matters.

Benefits Working at Earlham:

  • Medical, Dental, and Vision Insurance*
  • Company paid Long-Term Disability after 1 year of full-time service*
  • Basic and Voluntary Life insurance*
  • Employee Assistance Program*
  • Campus Store Discount
  • Free ticket vouchers for Richmond Symphony Orchestra
  • Wellness Center Free Membership or Discount for eligible employees
  • Athletic Games-Free entry to all home games
  • Free entry into most Theatre/Music shows
  • Tuition Benefits for Immediate Family for eligible employees*
  • 403(b) Retirement* – For eligible employees, Earlham will contribute a non-elective contribution equal to 5% of gross pay after 2 years of service. After 3 years of service, this non-elective contribution increases to 8%. Vesting credit is available for new employees with previous service in the education sector with required documentation.
  • Many Wayne County Chamber of Commerce member businesses offer discounts to anyone with an Earlham ID

*All employee benefit offerings are subject to employee eligibility per plan documents.

The review of applications will begin immediately and continue until the position is filled.

To Apply

  • Please submit the following application materials through our Earlham Careers Portal
  • Cover letter - Please address your thinking and experience with matters of Diversity, Equity and Inclusion, as it relates and specifically pertains to this position.
  • Resume
  • List of Three References with Contact Information
  • Earlham College is an equal opportunity employer committed to building a diverse community, one that reflects the makeup of society at large and that particularly welcomes and supports individuals from groups that have been historically marginalized because of factors such as race, ethnicity, sex, gender identity, gender expression, sexual orientation, socioeconomic class, and physical ability. The College strongly encourages applications from women and people of color. As an institution with a

    Quaker identity, the College also solicits applications from members of the Religious Society of Friends (Quakers).

    Earlham's Work Authorization Policy

    Earlham utilizes E-Verify to confirm employment eligibility for all newly hired employees within the United States.

    Organization

    Working at Earlham College

    Earlham is a selective national liberal arts college founded in 1847. Earlham's affiliation with the Religious Society of Friends (Quakers) informs our emphasis on seeking the truth wherever it leads, respect for persons, learning from and with one another, conflict management and peacemaking, diversity, global education and on international experience. 

    • Earlham's 1,019 students are bright, eager and hardworking; they report significantly higher numbers of books read, papers written, interaction with professors, and other predictors of successful educational outcomes than are reported nationally.
    • Earlham graduates pursue advanced degrees at a high rate. Between 1992 and 2006, 10 percent of Earlham College graduates completed doctoral degrees. In fact, Earlham is 29th among 1,533 U.S. institutions in the percentage of graduates who go on to earn Ph.D.s; 10th, in biological sciences. Many Earlham alumni are deeply and personally committed to social action and to trying to improve the world. (These findings are based on the Weighted Baccalaureate Origins Study for 1992-2006 provided by the Higher Education Data Sharing Consortium. Rankings reflect relative size of institutions.)
    • Faculty at Earlham rate their working environment highly, citing the match between the College's mission and their own sense of personal and professional aims. Our governance structure emphasizes collaboration and consultation. The Faculty Meeting and all committees operate by consensus-seeking rather than by voting.
    • Earlham's faculty have created a rich liberal arts curriculum that values interdisciplinary study. The College's recently redesigned General Education Program prepares students for a life of critical knowledge and informed action. Faculty actively lead international study programs in which 70 percent of our students participate for at least a semester.
    • The Richmond/Wayne County community of 70,000 is small enough to need and value the contributions and expertise of Earlham faculty and students. Our faculty often provide advice and leadership aimed at improving the quality of life and are involved with educational, environmental, social service, cultural and governmental organizations in Wayne County. In addition, faculty engage Earlham students in community-related research and presentations.
    • At the same time, our community is large enough to provide a microcosm of urban challenges. The community enjoys a symphony orchestra, civic theater, art and historical museum, environmental education center, regional arboretum, and miles of improved hiking and nature trails in the geologically rich Ordovician limestone Whitewater River gorge. Five institutions of higher education are located in Richmond and Wayne County: Earlham College, Earlham School of Religion, Bethany Seminary, Indiana University East and Ivy Tech State College.
    • Richmond is near three airports: 45 minutes west of Dayton, Ohio; an hour east of Indianapolis; and 75 minutes northwest of Cincinnati.
    • For more information about openings, contact Becky Thomas, academic dean and vice president for academic affairs.

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