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Executive Director of Budget and Financial Planning

Bay Path University
Longmeadow, MA

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Executive Administration Jobs
C-Level & Executive Directors
Administrative Jobs
Institutional & Business Affairs, Business & Financial Management
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Category:: Administrative / Staff
Department:: 01-53-5330-VP Finance & Admin Dept
Locations:: Longmeadow, MA
Posted:: Apr 5, 2024
Closes:: Open Until Filled
Type:: Full-Time Salaried (Exempt)
Position ID:: 174432

About Bay Path University:

When Bay Path opened its doors to students in 1897, it had a very clear goal: to provide a practical, affordable, and career-oriented education to prepare students to not only meet the needs of companies, organizations, and communities but to also thrive in their professions, identify and realize their dreams, and make a lasting difference in the world. From the beginning, Bay Path prided itself on being entrepreneurial, constantly pushing the boundaries of the academic experience to fit the start them on the road of success. That spirit and philosophy is best reflected in our shared vision, "At Bay Path, every learner's dreams of a better career, a richer life, and a brighter future will be realized."

Recognizing that our learners come first, we know it is equally important that we develop, cultivate, and sustain a culture that binds us together as a community. As part of the University's ongoing commitment to diversity, equity, inclusion, and belonging, we draw upon our eight Core Values-beliefs that provide the internal framework and a moral compass for how we work and interact with each other.

Bay Path University, an independent and not-for-profit institution, was named Among Fastest Growing Baccalaureate Colleges and Graduate Programs by The Chronicle of Higher Education Almanac, and is a member of the Women's College Coalition. With a main campus in Longmeadow, MA, and a satellite location in East Longmeadow, MA, Bay Path offers undergraduate, graduate (for women and men) degrees, and professional certificates.

For 125 years, we have been committed to preparing our students to navigate a constantly changing world. Whether it is one of our innovative academic programs, groundbreaking online learning platform, or We Empower Learners and Leaders initiative, we educate our students in ways that will help them to grow, learn to adapt, and always to flourish. Be part of the change. Be Bay Path.

We invite you to visit our website at where you can learn more about Bay Path University.

Job Description:

Supervisor: Senior Vice President of Finance and Administrative Services

Status: Full Time

Hours: Monday - Friday, 8:30 am - 5:00 pm

Exempt (Yes/No): Yes

Job Summary:

The Executive Director of Budget and Financial Planning will support the financial management of the university including short and long-term planning and resource allocation decisions. The incumbent will be responsible for developing and providing strategic, high-value, integrated budgeting, financial reporting, and financial management services across the university. The Executive Director will provide support to the university community by leading the budget development and budget monitoring phases of the comprehensive planning and budgeting cycle and for providing expertise and input into multi-year forecasting, performance management, risk assessment and institutional effectiveness. This position will also play a key role in the financial integration of Cambridge College during the federal two-step process and beyond.

The Executive Director will provide effective leadership and direction across a wide range of financial functions and will work across the university providing expertise, guidance, and training regarding financial management-related issues. The incumbent will independently conduct research and analysis, identifying and implementing best practices in higher education financial management, long-term growth and financial stability plans, financial reporting, and continuous improvement and will effectively communicate recommendations to stakeholders at all levels of the organization.

The Executive Director is responsible for the oversight, development and monitoring of the annual revenue and expense budgets, preparing reports, presentations, and financial studies of key variables in the University's financial model, along with providing training, the execution of strategic plans, and enhancing budget and position management reporting applications.

Essential Responsibilities:
Support management in planning, allocation of resources, and formulation of processes regarding the financial management of the University. Provide leadership and vision with the use of information, data, and research in planning and decision making. Develop and recommend strategies based on emerging industry trends, expansion opportunities, and competitive threats. Work in a collaborative manner with other Finance Department staff and other university personnel to present and interpret financial, human resources, and student related data. Collaborate with the Office of Institutional Research and Effectiveness on key forecasting and statistical analyses including student enrollment, student credit hours, academic program modeling, and tuition and fees revenue generating models.

Provide oversight and support of the University's operating, and capital, budgets, revenue generation, budget development and expenditure activities, preparation of projections, timely forecasts, and future year scenarios. Lead the university's annual budget development process. Identify major areas of concern and make recommendations to alleviate any unfavorable outlook. Monitor, review and revise the operating budget working with cost center directors and management to align with the strategic plan. Provide timely reporting and analysis to support decision making, including design and implementation of monthly budget reports.

Plan, facilitate, and execute projects and initiatives within a highly collaborative, shared-governance environment; serve as a key contributor in teams and work groups across the campus, providing financial and administrative policy expertise and occasionally be called upon to lead special project initiatives. Provide support and respond to inquiries concerning the budget and related activity. Identify and provide closure on financial issues, system and process issues, and reporting needs in collaboration with the university controller. Ongoing review of standard key performance indicators and comprehensive analyses as needed.

Oversee position control management and related budget process management in coordination with Human Resources, the Finance Department, and cost center directors.

Assist the senior vice president for finance and administration in preparing Board of Trustees presentations related to budgetary matters, and tuition and fees.

Other Responsibilities:

  • Ensure data integrity and compliance including internal controls, internal /external audit requests in coordination with the controller.
  • Maintain the budget and financial planning documentation and university coordination of reporting requirements.
  • Lead direction and training for university staff on budget process, systems, and data management.
  • Assume responsibilities for special projects as assigned.


  • Familiarity with the university's mission, strategic goals, and compliance requirements.
  • Exceptional critical thinking, deductive and inductive reasoning skills. Creative thinker who proposes innovative ways to look at problems using data mining, analysis and ability to conceptualize, document, and communicate complex data processes and technical concepts to all levels of colleagues.
  • Strong positive interpersonal skills. Ability to work collaboratively, build effective working relationships, work effectively with university leadership and faculty, and be a team-oriented leader.
  • Strong quantitative, analytical, and reporting skills required including an understanding of how the budget, human resources, financial, and accounting data correlate and identify potential cause-effect relationships.
  • Demonstrated supervisory and change management leadership experience.
  • Proficient in Microsoft Office suite with advanced Microsoft Excel skills.



Required Education and Experience:

  • Master's degree in business administration, accounting, finance, or related field; or a Certified Public Accountant.
  • Minimum of five years progressive professional responsibility in management and financial administration.
  • Understanding of organizational budget, financial planning, and operational reporting related issues.
  • Proficient in Microsoft Office Suite, particularly Excel, and aptitude for databases, data retrieval / analysis and reporting.
  • Highly motivated with ability to prioritize. Ability to complete multiple tasks and high volume of work in a timely manner and on deadline. Adaptable to process, policy, and other changes as part of a dynamic environment.

Preferred Education and Experience:

  • Five years progressive work experience in higher education.
  • Possess a strong enthusiasm to progressively learn about higher education and respective regulations.

Additional Information:

Commitment to Diversity, Equity, and Inclusion
Bay Path University is a diverse community devoted to proactively nurturing a campus-wide culture that promotes and ensures equity, respect, inclusion and safety for all members regardless of race, color, national origin, age, gender, religion, sexual orientation and gender identity, socio-economic background, or physical ability. We are one University that opens our hearts and minds to conversations, to learning and to creating a community that is welcoming of all. Regardless of position, it is expected that each employee will embrace this commitment and demonstrate an attitude of respect toward and acceptance of all members of our community.

Application Instructions:

Applicants for this position should attach a cover letter, resume / curriculum vitae, and any other relevant information pertaining to this position and your candidacy. Please apply online. Faxes and emails will not be accepted.

Bay Path University is dedicated to building a culturally diverse and pluralistic faculty committed to teaching and learning in a multicultural environment and strongly encourages applications from minorities, women and all underrepresented backgrounds. An Equal Opportunity Employer, Bay Path University is committed to fostering diversity in its student body, faculty, and staff.

Bay Path University is a smoke and tobacco-free community.

All offers of employment are contingent on satisfactory background checking.

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and require a reasonable accommodation to apply for a position please email us at or call 413-565-1157.


Working At Bay Path University

Bay Path University, an independent and not-for-profit institution, was named Among Fastest Growing Baccalaureate Colleges by the Chronicle of Higher Education Almanac, and a member of the Women’s College Coalition. With a main campus and four satellite locations, Bay Path offers undergraduate, graduate, (for women and men) degrees, and professional certificates.

Mission Statement:

A Bay Path University education empowers undergraduate women and graduate women and men to become leaders in their careers and communities with an innovative approach to learning that prepares students to flourish in a constantly changing world.

The Bay Path experience is nothing less than transformational. Our women-only undergraduate programs and our coeducational graduate programs are offered both on campus and online, providing a flexible, 21st-century education for learners at all stages of life and career. Bay Path students find a supportive and diverse community, close mentoring, and rigorous preparation for success in a complex and globally interdependent society. Students graduate with the applied knowledge, portable skillset, and confidence to thrive in their professions, identify and realize their dreams, and make a lasting difference in the world. 

Established: 1897

Enrollment: Over 3,300 students

Alumni: Approximately 15,000 alumni around the world.

Athletics: Eight teams compete at the NCAA Division III level, in the New England Collegiate Conference.

University Motto: Carpe Diem, Latin for "Seize the Day"


  • Longmeadow, MA - Home to our Residential College, for high school, transfer and International young women; One Day A Week College, for adult women with classes on Saturday; and Graduate College for men and women. 
  • Concord, MA - Our Concord location is home to our graduate programs in Education and Psychology for men and women.
  • Sturbridge, MA - Our Sturbridge teaching site opened in 2003 and offers our One Day A Week College, for adult women with classes on Saturday and select graduate programs for men and women. This teaching location provides students with all of the support services of our main campus including access to library services, administrative and academic deans, student financial services, and the Registrar’s Office. 
  • East Longmeadow, MA - The Philip H. Ryan Health Science Center is located on our East Longmeadow site. This state-of-the-art facility houses our Master of Occupational Therapy, Master of Science in Physician Assistant Studies and our Master of Occupational Therapy Bridge programs.  

Residential College

Offers classes on-ground Monday through Friday.

At Bay Path University, we welcome students (commuters and residents), just like you, from across the country and around the world who are smart, capable young women who want to make a difference and be successful.

Here, you join a small, highly personal community that empowers you to take ownership of your life through:

  • Highly relevant majors and minors that give you practical knowledge, a global viewpoint, and the unique perspectives that make connections between subject areas and current topics.
  • Leadership opportunities that focus on your strengths, encouraging you to find your voice and act on your convictions.
  • Real-world experience balanced with career counseling that gives you a distinct advantage for graduate school or that rewarding first job.
  • More important, our admission counselors are here to help you and your family, guiding you through the admissions and financial aid process by taking your questions and connecting you with the right resources.

Why it pays to be a Bay Path woman:

  • Significant Financial Support. All of our full-time students receive a merit scholarship from Bay Path University, and more than 96% of our students receive additional financial aid that included grants, scholarships and loans. 
  • Close Attention from Faculty. With a 12:1 student-to-faculty ratio, you'll form close relationships with your professors that will lead to research, internship and networking opportunities. 
  • Thoughtful and Intentional Career Planning for Life. Our Sullivan Career and Life Planning Center (SCLP) is one of the best of its kind. As a Bay Path student, you will have lifetime access to the SCLP and the services it provides, including one-on-one career coaching and mentoring.

Undergraduate Study

A Place Where Knowledge Is Gained and Shared

If you ask a Bay Path woman graduate to define her academic experience, it would be one word: transformational. There is no other way to describe it.

Yes, we have majors in neurobiology, cybersecurity, and business analytics, as well as minors and concentrations that deepen your knowledge in a specific area. But we also educate the whole person, giving you the courage and confidence to be your best self, to help you get where you have to go, and to take on more in your life. It’s why women’s education still matters. 

American Women’s College

Are you one of the 76 million American women who has accomplished many things in her life yet still lacks a bachelor's degree? You are not alone. At The American Women's College, we understand the reasons that women pause their education early in life: 

  • Maybe going to college wasn’t right for you at the time
  • Maybe you started college and decided it wasn't a good fit
  • And then there other competing factors like family, work, and day-to-day pressures

Looking back, do you still wish you had earned a college degree?  Now you can—with The American Women’s College Online. We offer:

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