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Coordinator, Student Events, Zucker School of Medicine at Hofstra/Northwell

Employer
Hofstra University
Location
Hempstead, NY

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Administrative Jobs
Institutional & Business Affairs, Health & Medical Services
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We especially encourage women, people of color, members of the LGBTQ+ community, veterans, and people with disabilities to apply.

Position Title:

Coordinator, Student Events, Zucker School of Medicine at Hofstra/Northwell

Position Number:

896693

School/Division:

School of Medicine

Department:

Zucker School of Medicine at Hofstra/Northwell, Office of Student Affairs/Student Services

Full-Time or Part-Time:

Full-Time

Description:

Reporting to the Director of Student Affairs, the Coordinator of Student Events provides support and coordination for the Office of Student Affairs. This position requires the use of independent judgement in planning, prioritizing, a diversified workload, and discretion in regular communications with students, faculty, physicians and administration at Hofstra University, the Zucker School of Medicine, Northwell Health System, and external partners. This position requires a flexible work schedule, including early mornings, late evenings and/or occasional weekends to support extended student services.

Responsibilities include, but are not limited to:

  • Supports the Associate Dean of Student Affairs with communication between administration and the student body, particularly student leaders.
  • Responsible for assisting students with the coordination, planning and execution of, approximately, 85 small and mid-scale level student events per academic year, including room reservations, placing, and tracking food orders and managing the events calendar.
  • Implements student programs that benefit social well-being.
  • Coordinates efforts to support student leadership, such as departmental reports for all recognized student clubs, committees and professional organizations and assists with monthly newsletter content.
  • Collaborates with other team members and all departments across the Zucker School of Medicine, Hofstra University and Northwell Health to assist with coordination of major events on and off campus including: Orientation, White Coat Ceremony, Match Day, and Commencement.
  • Serves as primary liaison and effectively communicates and articulates needs of internal and external clients with various departments including facilities, information technology, custodial services, communications and events management.
  • Utilizes exceptional detail management to ensure events run smoothly and needs are met.
  • Participates in professional activities and development as outlined by the Director.
  • Performs other related duties as assigned, including back-up administrative support.

Qualifications:

  • Bachelor’s degree required.
  • 1-3 years of administrative experience in a fast-paced, deadline driven environment, preferably in higher education.
  • Superior organizational skills, oral and written communication skills and demonstrated customer service experience.
  • Demonstrated commitment to creating an equitable and inclusive environment for all learners; experience working with and serving people from a variety of culturally diverse backgrounds.
  • Ability to exercise mature, independent judgment to maintain efficiency and accuracy while demonstrating exceptional collaborative skills.
  • Must have extensive computing experience and demonstrate proficiency with Microsoft Word, Excel, PowerPoint, Outlook, and Google suite products.

Preferred Qualifications:

  • Ability to draft and edit contracts and create invoices preferred.
  • Strong priority and task management skills with a demonstrated ability to manage planning and execution of multiple events concurrently.
  • Ability to apply a proactive problem-solving approach.

Deadline:

Open Until Filled

Date Posted:

04/02/2024

EEO Statement:

Hofstra University is an equal opportunity employer, committed to fostering diversity in its faculty, administrative staff and student body, and encourages applications from the entire spectrum of a diverse community.

Salary/Salary Range:

$58,500 - $60,000

Organization

Working at Hofstra University

Hofstra University is a dynamic private university where students will benefit from large-university resources and thrive within a small college atmosphere.  At Hofstra, students can choose from 155 undergraduate and 170 graduate program options within the Frank G. Zarb School of Business; Hofstra College of Liberal Arts and Sciences: the Peter S. Kalikow School of Government, Public Policy and International Affairs; School of Humanities, Fine and Performing Arts; School of Natural Sciences and Mathematics; the Hofstra Northwell School of Medicine at Hofstra University and Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies at Hofstra University; Hofstra University Continuing Education; Honors College; Lawrence Herbert School of Communication; Maurice A. Deane School of Law; School of Education; School of Engineering and Applied Science; and School of Health Professions and Human Services. Students also benefit from small classes (student-to-faculty ratio of 13-to-1 and an average undergraduate class size of just 21 students), flexible schedules, and close proximity to the cultural and networking aspects of New York City.

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