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Registrar

Employer
Lawrence University
Location
Appleton, Wisconsin
Salary
Commensurate with experience

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Job Details

The Registrar is responsible for the leadership and management of all administrative, operational, and technical functions of the Registrar’s Office, which serves both the College and the Conservatory of Lawrence University. The Registrar will maintain the highest standards of accuracy, security, and privacy of student records and will stay current with best practices and regulatory compliance for federal law, state law, and accrediting agencies such as the Higher Learning Commission and the National Association of Schools of Music. Reporting directly to the Provost, the Registrar provides strong, innovative leadership and plays key strategic and operational roles in realizing the academic goals and missions of Lawrence University.  

Duties

Lead the strategic planning, implementation, and assessment of registral functions at the University, aligning practices and priorities to support the University’s mission and strategic plan.  

  1.  In consultation with the Provost, develop goals for the Office of the Registrar; research and implement practices and technologies that best serve students and provide efficient and consistent service.
  2.  Work closely with co-located Financial Aid and Student Accounts staff to provide seamless service for student registral and financial services.
  3.  Cultivate a strong team environment where participation, professionalism, and an ethic of service are understood to be crucial to student success.
  4.  Share expertise on the academic processes of the University with other departments and with external agencies.
  5.  Stay current with practices and trends in higher education and in registrars’ offices, and encourage staff to participate in professional development activities.  

Collaborate with the Provost, academic administrators, and faculty committees on the development and implementation of academic programs, policies, and procedures, and ensure the proper execution of established processes.

  1. Serve as an ex officio member of the Curriculum Committee, Instruction Committee, and Academic Advising Committee.
  2. Together with the Dean of Academic Success, act with authority granted by the Faculty Subcommittee on Administration to rule on academic petitions and to bring petitions to the full Subcommittee for determination as warranted.
  3. Participate in institution-wide task forces on important initiatives.  

Supervise the work of the Registrar’s Office:  

  1. Hire, train, supervise, and evaluate performance of Registrar office staff.
  2. Prepare and monitor the department budget.
  3. Manage the annual production schedule and update as needed.
  4. Plan and coordinate course registration and grading activities.
  5. Manage the storage and archiving of student records, credentials, correspondence, and other important documents.  

Oversee the day-to-day management of student academic records, course registration, recording of grades, and administrative tasks related to academic policies and degree requirements.

  1. Produce the master schedule of classes, oversee assignment of classrooms, and work with faculty to establish the academic calendar.
  2. Oversee evaluation of transcripts from other institutions to determine transfer credit; ensure that transfer student transcripts are evaluated in a timely manner for general education credits and assist academic department chairs in evaluating transcripts for credit in majors.
  3. Maintain official academic records; safeguard the integrity and security of student and alumni academic records, and ensure compliance with the Family Education Rights and Privacy Act (FERPA) and other federal regulations.
  4. Work with the Dean of Academic Success to determine academic standing, resolve academic petitions, and communicate with students about their academic progress.
  5. Evaluate students’ progress toward degree and program completion; process and certify the awarding of degrees and honors.
  6. Supervise the preparation and release of Lawrence University official transcripts for current students and alumni.
  7. Provide required information for the National Student Clearinghouse, IPEDS, VA, NCAA Division III athletic eligibility, and various surveys and reports.    

Qualifications  

  1. Bachelor’s degree from a regionally accredited institution.
  2. At least 5 years of experience in a registrar’s office with proven leadership, administrative, supervisory, and organizational abilities.
  3. Experience in data management systems and use of technology to improve the effectiveness and efficiency of Registrar Office responsibilities; previous experience with Ellucian Banner and Degree Works is preferred.
  4. Extensive knowledge of state and federal guidelines and compliance requirements.
  5. Ability to assess existing operations and procedures and find new, streamlined ways to improve service to students and support of faculty.
  6. Ability to maintain confidentiality and security of records and information.
  7. Excellent interpersonal and communication skills.
  8. Enthusiasm for working collaboratively with students, faculty, staff, alumni, administrators, and other constituents.
  9. Demonstrated commitment to diversity, equity, and inclusiveness.
  10. Ability to analyze, solve problems, and make effective decisions.
  11. Must have successful completion of criminal record check, driving record check and reference checks.

Candidate review will begin on April 22, 2024.

Organization

Lawrence University is a nationally recognized undergraduate college of the liberal arts and sciences with a conservatory of music. Ranked among the best of the nation's small, private colleges, Lawrence enrolls over 1,500 full-time undergraduates from 46 states and more than 42 other countries. Chartered in 1847, Lawrence was among the first colleges in the United States to be founded coeducational. Lawrence is located in Appleton, Wisconsin, a city at the center of the Fox River Valley in the northeast part of the state.

Mission

Lawrence University of Wisconsin, through its undergraduate residential college and Conservatory of Music, educates students in the liberal arts and sciences. The university is devoted to excellence and integrity in all of its activities and committed to the development of intellect and talent, the pursuit of knowledge and understanding, the cultivation of sound judgment, and respect for the perspectives of others. Lawrence prepares students for lives of achievement, responsible and meaningful citizenship, lifelong learning, and personal fulfillment. As a learning community of scholars and artists we engage each other in a transformative process that emphasizes individualized learning, supported by an environment of rich educational opportunities in a residential campus setting.

Educational Philosophy

Students enter Lawrence at a time when they are actively forging their identities and seeking their place in the world. A Lawrence education is therefore transformative: we strive to help each student develop as a liberally educated person who can think deeply and creatively about ideas, gather and analyze evidence, communicate effectively, articulate a personal identity that leads to thoughtful life choices, and who is committed to responsible citizenship. This transformation is supported by a learning community that immerses students in the breadth of human experience, engages ideas in a spirit of open discourse, values the uniqueness of the individual, and celebrates accomplishment. The foundation for this learning community is a vibrant, safe, and healthful residential campus that contains talented and diverse groups of students, faculty, administrators, and staff. Our residential experience is enhanced by opportunities to study abroad and to become involved in the wider community. The University values effective teaching combined with distinguished scholarship and creative activity.

We see in each student the potential to become an informed, independent thinker, and concerned, responsible citizen. Lawrence students can personalize their learning through interactions with peers, professors, and staff in a wide variety of settings, both formal and informal. The process begins with our Freshman Studies program, and continues through the sophomore and junior years, and into our Senior Experience programs.

Lawrence in the Community

Lawrence is part of an intellectual and creative community that includes the Fox Valley, Lawrence's alumni, and the larger global community. We are committed to providing service to and learning from the larger community. Through such resources as Björklunden and the Academy of Music, Lawrence contributes to the vitality of the surrounding community by: (1) making available programs of cultural enrichment, (2) drawing on the knowledge and experience of members of that community in the exploration of significant issues, (3) providing opportunities for alumni to maintain a lifelong connection with the institution and with each other and encouraging their continuing interest in learning, and (4) providing such educational programs as the certification as public school teachers in the state of Wisconsin.

Campus

The 84-acre Lawrence campus is situated on a bluff overlooking the historic Fox River and contains 58 instructional, residential, recreational and administrative facilities. Adjacent to downtown Appleton, the campus is bordered on two sides by attractive early 20th-century residential neighborhoods. Björklunden vid Sjön, a 425-acre estate on Lake Michigan in Door County, serves as the college’s northern campus, hosting curricular retreats and seminars for students each weekend throughout the academic year and continuing education seminars during the summer for alumni and the public. Lawrence is a residential college and more than 90 percent of all students liveon campus in one of seven residence halls, 18 small houses and other student residences.

Accreditation

Lawrence is accredited as a degree-granting institution by the Higher Learning Commission of the North Central Association of Colleges and Secondary Schools. The Conservatory of Music is an accredited institutional member of the National Association of Schools of Music.

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