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Lead Contract Specialist

Employer
The University of Texas at Arlington
Location
Arlington, TX

View more

Administrative Jobs
Academic Affairs, Sponsored Programs, Grants & Contracts
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Posting Number:

S05112P

Position Title:

Lead Contract Specialist

Department:

Facilities Mgmt Administration

Location:

Arlington

Job Family:

Facilities/Construction

Position Status:

Full-time

Work Hours:

Standard

Work Schedule:

Monday-Friday; 8:00am-5:00pm.

Open to:

External and Internal

Salary:

Salary is commensurate based on qualifications and relevant experience.

Duration:

Funding expected to continue

Pay Basis:

Monthly

Benefits Eligible:

Yes

Benefits at UTA:

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:
https://resources.uta.edu/hr/services/records/compensation-tools.php

University Information:

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 “Very High Research Activity” institution. UTA ranks No. 4 nationally in Military Times’ annual “Best for Vets: Colleges” list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA’s $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at https://www.uta.edu/administration/president/strategic-plan/rise100. The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary:

To oversee in the preparation and submission of contractual agreements with existing State and University laws, rules, and regulations for Job Order Contract task orders, invoices, prebid meetings, bid openings, bid evaluation, contract negotiations, contract preparation and award, and spreadsheets for contract accounting.

Essential Duties and Responsibilities:

  • Develop administrative procedures for construction or service contracts. Conducts technical reviews of contracts and verify contract data.
  • Compiles information from contractor bid proposals/bid specifications. Inputs, edits, retrieves and accumulates documents/reports related to contract development/contractor performance.
  • Processes/creates initial contract agreements, insurance and bonds, background checks, memo of understanding for documented workers, project checklists, encumbrances, notice to proceed, change orders, field orders, pay requests, and etc. Bid, contract, and manage the natural gas supply contract for Campus.
  • Maintains bid information for UT-Arlington in UT aggregation group for supply of electricity to Campus.
  • Contract and manage contract with electric provider.
  • Train and serve as a resource to the Contract Specialist.
  • Review Contract Specialist work in UT-Share to ensure compliance with accounting requirements to identify and resolve any discrepancies in purchase orders, vouchers, and cost centers or project accounts.
  • Assists departmental manager or contract administrator and other contract staff in the preparation and submission of contractual agreements between Facilities Management and construction contractors and professional service providers.
  • Assists in the planning, development, award, and on-going management of complex construction or service contracts and proposals.
  • Use UT-Share and contract spreadsheets to prepare year-end reports for Construction in Progress, Retainage Held, and Quantity/Ethnicity of HUB bids sent out and received.
  • Interacts with staff, clients, and outside contractors on contractual inquiries and contract performance. Assists with bid protests and contract dispute resolution.
  • Serves as Historically Underutilized Business (HUB) Coordinator for the department.
  • Assists University HUB department with review of submitted contract HUB Subcontracting Plans and provides HUB Prime Contractor Progress Assessment Reports to HUB department for all invoices processed for payment.
  • Performs other functions as assigned.

Minimum Qualifications:

  • Bachelor’s degree with Seven (7) years of relevant experience management, administration or preparation of contracts, account reconciliation, records management, or other related experience.
  • Equivalent combination of relevant education and experience may be substituted as appropriate.

Preferred Qualifications:

  • Certification from a professional contracting or purchasing organization as CPM, CTPM, CTCM, or CPPO. Ability to certify as Certified Texas Contract Manager (CTCM) within 18 months of hire.
  • Detail Oriented individual with excellent speaking, written, and interpersonal communication skills.

Knowledge, Skills and Abilities:

  • Experience with PeopleSoft software, Microsoft Office software and UT mainframe programs.
  • Excellent typing and accounting skills. Ability to review Architectural drawings and specifications.

Working Conditions:

General office environment. Minimum travel and occasional longer work hours probable.

Special Conditions for Eligibility:

Class “C” Operator’s Driver’s License. Security Sensitive position; Criminal background check conducted.

CBC Requirement:

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement:

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University’s compliance with this policy.

ADA Accommodations:

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu.

Number of Vacancies:

1

Minimum Number of References Required:

3

Special Instructions to Applicants:

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Organization

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