Skip to main content

This job has expired

Army ROTC Program Coordinator or Program Assistant

Employer
Washington State University
Location
Pullman, WA

Job Details

Available Title(s):

107M-YN_CS_NPS - Program Assistant, 107N-YN_CS_NPS - Program Coordinator

Business Title:

Army ROTC Program Coordinator or Program Assistant

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

The Opportunity:

The Department of Military Science at Washington State University (WSU) invites candidates to apply for their Program administrative support position. You will provide a broad range of administrative and program support to both students and department faculty ensuring the administrative functions of the office run effectively and efficiently. You will interact with a diverse group of external callers and visitors and internal contacts at all levels of the organization. At the heart of the position, you must be able to understand the needs of the students and requirements for their advancement towards graduation while ensuring the overall program is aligned with the mission of the university. The successful candidate will begin as either a Program Coordinator or a Program Assistant depending on their level of experience.

Under the general supervision and direction of the Department Chair and Professor of Military Science, Department of Military Science (ROTC), your duties will include, but are not limited to:

General Office Support

Familiarity with Cadet Command Regulations, forms and procedures. Familiarity with Army regulation 25-50 and able to prepare official correspondence and documents in accordance with that document. Basic knowledge of the Army supply system and property accountability requirements. Understanding of Army protocol and rank structure. Basic computer knowledge: MS word, MS Excel, MS PowerPoint, MS Access, and Perform Pro Filler. Must be familiar with and adhere to all the safety rules and regulations for the College Safety Policy which apply to the work place. Acts as resource liaison between and among students, faculty, prospects and the University community and members of the public. Must establish and maintain effective working relationships with peers in other offices.

Fiscal Responsibilities

Administrative support may include coordination of room reservations, guest lists, catering, transportation, facility maintenance, financial tracking of program budget, publicity, set-up, and follow-through. Performs the initial review of department purchases and expense reimbursement requests to ensure all appropriate documentation has been provided prior to submitting to the Office of Finance and Administration. Prepares and submits to the Office of Finance and Administration, departmental purchases, payments, reimbursements through the use of purchase requisitions, check requests, petty cash vouchers, etc. Requests campus parking permits for university guests

Maintains Cadet Records

Cross enroll students from visiting colleges and universities. Develop academic plans for all enrolled students. Monitor GPA progress and provide updates to the Department Chair about issues and develop action plans to ensure good standing. Responsible for assisting with all military Science events: set up/logistics/marketing/planning. Submit program class scheduling requests for all four levels and military science labs. Coach enrolled students through the degree planning process and serve as an advisor for class selection and degree progress. Track and report program enrollment data. Responsible for inputting and retrieving data using University and Army systems. Supports other staff members, as needed, in program supply and human resources actions. Assists in preparing legal and administrative documentation for Cadets contracting physical exams, medical waivers, security clearances, and accession packets. Work with Graduations office on submitting a minor in Military Science for Commissioning Cadets.

Cadet Award Maintenance

Serve as the face of the program in the absence of full time Cadre and Staff Ability to inform multiple stakeholders concurrently. Create faculty guest lists for all external facing events (Commissioning, award ceremony, ball, promotions, etc.). Maintain the Cadets. Awards database and submit awards recommendation to proper groups, clubs or organizations. Coordinates and organizes the student awards board and awards ceremony each spring.

Other Administrative Tasks & Duties

Attend all official meetings of the university as the Military Science Department Head. Ability to discuss Army ROTC programs via telephone or through email. Assists the Department Head and the assigned active-duty military cadre with program administration and activities, which may include collaborating with other university offices and/or outside agencies to ensure compliance with current policies and procedures, establishing internal administrative procedures, and makes or recommends changes as needed to improve the department’s efficiency or effectiveness. Serves as a resource to current students, including crosstown students, faculty, cadre members, and others regarding the program, procedures, and requirements, as well as matters relating to administrative policies and procedures.


Required Qualifications:

Program Coordinator:

  • High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience.

  • Two years full-time experience coordinating and verifying complex academic, medical and/or military records.

  • Must have, or be able to obtain, a valid driver’s license at time of hire.

Program Assistant:

High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.


Preferred Qualifications for All:

  • Well versed in Microsoft Office Word, Excel, PowerPoint, and Outlook; familiar with webpage development and maintenance; familiar with Microsoft Office Publisher.

  • Demonstrated experience monitoring and maintaining budgets.

  • WSU experience with knowledge of the university’s policy and procedures and general accounting and financial practices associated with a state agency.

  • The person must be a self starter and able to provide guidance to the often changing military personnel on such items.

  • Self-motivated and able to work with minimal supervision.

  • Detail oriented and ability to work in government/university environment.

  • Able to maintain confidentiality.

Additional Information:

Area/College: Office of the Provost & Executive Vice President
Department Name: Department of Military Sciences
City, State, Zip: Pullman, WA 99163
Department Link: WSU Army ROTC Webpage
Monthly Salary:

Program Coordinator | Range 40 | $3,376 - $4,497 (A-M)

Program Assistant | Range 37 | $3,145 - $4,174 (A-M)

Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28.

Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.
Overtime Eligibility: This position is overtime eligible.
FTE: 100%
This is a Permanent position.
Posting Close Date: This recruitment has been extended to close on Sunday, July 7, 2024 at 11:59 P.M. Screening has begun and will remain ongoing until the vacancy has been filled.
Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.
Application Instructions: Applicants must upload the following required documents to their online application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

  • External candidates, please upload all documents in the “Resume/CV” section of your application.

  • Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.


Required Documents:

1) Resume

2) Cover letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

Organization

Working at Washington State University

Founded as the people’s university, WSU embraces its land-grant heritage, seeking to transform lives through education, research, and community engagement and service. The University has been delivering life-changing knowledge and discoveries to the state, region, nation, and the world for nearly 130 years. WSU enjoys productive partnerships with major industries in the state, including agribusiness, aerospace, health care, software, technology, and construction. The colleges at WSU Health Sciences Spokane have formed robust partnerships across the state of Washington, both with large medical centers and hospitals, as well as a variety of rural and community hospitals and clinics.

WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county. Learn about WSU’s statewide reach.

WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.

WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs. Explore WSU’s benefits.

Review the application instructions for instructions and tips on using the WSU Jobs site and applying for jobs at WSU.

WSU is Washington’s land-grant university with campuses located statewide in Everett, Pullman, Spokane, Tri-Cities, Vancouver, and online through the Global Campus. WSU also has research centers located throughout the state and extension offices in every county. Learn about WSU’s statewide reach.

WSU employees promote academic excellence and innovative research with nationally recognized academic programs, renowned professors, students who make a difference, and vibrant communities.

WSU offers staff and faculty a comprehensive benefits package as well as professional development and a host of work/life quality programs. Explore WSU’s benefits.

Review the application instructions for instructions and tips on using the WSU Jobs site and applying for jobs at WSU.

Diversity Profile: Washington State University

As a land-grant institution, diversity, equity, and inclusion serve as core values and beliefs of Washington State University (WSU). At the university, college, or department level, WSU is committed to fostering open, proactive dialogue to create a more inclusive culture at all its locations including the five physical campuses and its online Global Campus, as well as its 39 Extension offices, four research centers, and 25 small business development centers.

Core Belief

WSU is committed to achieving an ethical and socially just society for all. Instituting social change on a large scale begins at home with system-level policies that actively promote equity. The University is committed to diversity, equity, and inclusion throughout every aspect of its statewide system. We strive to create a climate that enables underrepresented students, faculty, and staff to thrive in communities that foster a sense of belonging in a culture of inclusion. The ultimate goal? Creation of institutional culture in which inclusion and equity are the norms, a model that helps move the world toward a place in which all people are treated with dignity and respect.

Core Value

Equity, diversity, inclusion, and belonging. Promotion of an ethical and socially just society through an intentional commitment to equity, diversity, and inclusion.

WSU’s core ideology can be found in its System Strategic Plan. 

WSU’s Student Body

WSU's student body statewide is ethnically diverse: 31 percent of our students are underrepresented minorities, and first-generation students represent nearly 33 percent of the total enrollment. About 15 percent of WSU students hail from outside the state of Washington and about 7 percent are international students. System-wide enrollment reached a record 31,607 students in fall 2019.

Associate Vice Provost for Inclusive Excellence Recently Announced

Dr. Lisa Guerrero was recently named associate vice provost for inclusive excellence. Guerrero has been an active advocate for diversity and inclusion since joining the WSU faculty in 2004. She is currently a professor of Comparative Ethnic Studies in WSU’s School of Languages, Cultures, and Race. She will maintain her faculty position, while serving as associate vice provost in a half-time appointment.

Dr. Guerrero will provide leadership to academic affairs in implementing WSU’s commitment to equity, diversity, and inclusion. She will help to identify and implement best practices and evidence-based approaches in faculty hiring, tenure and promotion, research support, faculty retention, teaching and mentoring, and curriculum planning. One of her first areas of responsibility will be to oversee the Racism and Social Inequality in the Americas faculty cluster hire program for Fall 2021.

Representative Affinity Groups

Representative affinity groups within the Washington State University system include the following:

WSU Resources and Offices

WSU Human Resource Services supports a climate of integrity and equity that actively reflects open, respectful dialog. Additional resources are available on the Human Resource Services website.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert