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Admission and Records Specialist II

Lamar State College-Port Arthur
Port Arthur, TX

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Administrative Jobs
Institutional & Business Affairs, Admissions & Enrollment
Employment Type
Full Time
Institution Type
Four-Year Institution

Job Details

Security Sensitive Statement:

This position is security sensitive and subject to Texas Education Code 51.215, which authorizes the employer to obtain criminal history record information.

Position Title:

Admission and Records Specialist II

Position Number:


Posting Number:


Start Date:


Open Until Filled:


Special Instructions To Applicants:

Open until filled. The following documents are required: Cover letter addressing qualifications for this position, resume, unofficial copies of official transcripts and licenses (if applicable), and name, phone number, and e-mail addresses of three (3) professional references. Applicants selected for interviews may be asked to provide letters of reference. Official transcripts will be required upon hire.
In compliance with House Bill 558 passed during the 76th Legislative session, Lamar State College–Port Arthur requires that all male U.S. citizens from 18 to 26 years of age provide proof of registration with the Selective System or exemption from such registration, prior to employment.

Lamar State College-Port Arthur is an E-Verify Employer. EEO/AA If you have questions, please contact the Human Resources Office at (409) 984-6237.

Job Summary:

The Admission and Records Specialist II reports to the Registrar. Responsible for application processing and registration of traditional and inmate student populations. Assists with various customer service support in the Admissions and Records department to students and parents. Provides administrative support to campus and inmate faculty regarding registration. Performs other duties as assigned.

Minimum Qualifications:

Associates degree or higher is required. One year’s experience student service related assistance in the area in higher education preferred. (Related student work and/or internship experience will be considered for this position). Requires valid driver’s license or ability to acquire one prior to employment start date. Banner experience is a plus. Some overtime maybe required occasionally.

Must be a multi-task oriented individual with an appreciation for working within deadlines.
Ability to provide customer service to internal and external customers in a professional, courteous manner. Ability to perform detailed work rapidly and accurately, with excellent attention to detail. Knowledge of Microsoft Office Suite.

Able to establish effective working relationships with others. Able to follow established college policies and procedures. Must be able to demonstrate sensitivity to the needs of students from diverse backgrounds. Ability to follow established college policies and procedures.

While performing the duties of this job, the employee is regularly required to sit, walk, see, file and bend. The employee is occasionally required to stand, kneel, bend, and twist upper body. The employee must regularly carry and lift up to 40. Must be able to operate a personal computer and other office equipment. Normal office environment. Frequent client/customer contact.

Preferred Qualifications:

Bachelor’s degree from an accredited four year institution of higher education is preferred. High degree of communication skills, written and spoken. Must be able to demonstrate sensitivity to the needs of students from diverse backgrounds.

Bilingual in Spanish is desired.


Commensurate with experience. Plus excellent benefits.

Work Hours:

Monday-Friday, 8 am to 5 pm, other times occasionally

Essential Job Functions:

Process Apply Texas and inmate applications in SIS system for credit and non-credit students.

Essential Job Functions:

Process Admissions and Records documents into SIS system to assist students in registration.

Essential Job Functions:

Provide customer service support for the Admissions & Records department virtually, in-person, and by phone.

Essential Job Functions:

Resolve Duplicate PIDMs in the SIS system for data integrity.

Essential Job Functions:

Verify each applicant’s attendance through National Student Loan Data System (NSLDS).

Essential Job Functions:

Assist students with registration.

Essential Job Functions:

Other duties as assigned.


Working at Lamar State College-Port Arthur

Lamar State College - Port Arthur, a member of The Texas State University System, is an open-access, comprehensive public two-year college offering quality and affordable instruction leading to associate degrees and a variety of certificates. The College embraces the premise that education is an ongoing process that enhances career potential, broadens intellectual horizons, and enriches life.

Located in Port Arthur, an industrial and cultural center of Southeast Texas, the college offers freshman- and sophomore-level work in numerous academic and technical/vocational fields. The campus sits between the 1,000 and 1,800 blocks of Procter Street and Lakeshore Drive.

The city has modern public schools, churches, shopping districts and recreation areas serving a community of approximately 70,000 persons. Principal area industries are oil refining, chemical production, shipping and shipbuilding. The metropolitan area, known as the Golden Triangle, includes the cities of Beaumont, Orange, Vidor, Port Neches, Nederland, Groves and Bridge City. All lie within 25 miles of Port Arthur and form the heart of the upper Texas Gulf Coast where approximately 350,000 live.

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