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Staff Associate, Adult Education & ELL

Employer
Aims Community College
Location
Greeley, CO

View more

Employment Type
Full Time
Institution Type
Community College

Job Details

Are you a current Aims Employee, Temporary Worker, or Student? If so, to help avoid future access issues, please apply through your Workday account.

Please close this window and log into your Workday account and enter "Browse Jobs" in the Workday search field located in the top center of the screen. If you have any questions about applying or ensuring you applied correctly please call 970-378-3720 or come by and see us in Cornerstone building Suite 111.

Minimum Hiring Annual Salary:

$43,320.00

Maximum Hiring Annual Salary:

$45,486.00

To attain the maximum annual salary, employee must meet all minimum qualifications plus:

  • 5 (five) years of additional applicable work experience and/or degrees higher than minimum qualification degree. Degrees higher than the minimum qualification degree can be used in combination with additional work experience.

The stated salary amounts are not guaranteed in the event employment ends with Aims during any fiscal year.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:

  • Benefits are effective immediately
  • 100% employer provided medical & dental coverage employees (employee only option)
  • 85% employer provided medical & dental coverage for employee's spouse and/or family
  • Voluntary vision insurance
  • Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
  • 17 paid holidays and 3 personal days each year
  • Summer schedule: 4 day work week - Fridays Off
  • Employer paid long-term disability and life insurance premiums
  • Tuition waiver & reimbursement for employees
  • Tuition waiver for dependents
  • PERA employer (see www.copera.org for comprehensive benefits)
  • Additional supplemental benefits & retirement programs available
  • Access to the PERC (Aims gym) for employee & one guest
  • Free parking on all campuses

Job Description:

Aims Community College actively supports an environment that embraces the College's Mission, Vision, Values, BaJEDI (belonging, justice, equity, diversity, inclusion), and Innovation. The College embraces and seeks to hire individuals who want to be a part of this environment and has the skillsets necessary to be successful in this position.

Under general supervision, this role provides wide-ranging administrative and operational support to the staff and instructors that comprise the Adult Education & ELL programs. Additionally, this role fulfills a vital need in being a first line of support for both future and current students enrolled in our programs

Department Administrative Support:

  • Provide administrative support to the Director of Adult Education and ELL as well as to the Program Coordinators and Advisor. This includes scheduling meetings, processing and assisting with standard paperwork( student applications, making appointments, collecting and saving invoices, managing phone calls, emails, and in-person visits, and documentation.
  • Assist with interpretation of policy and procedures; provide interpretations requiring extensive knowledge of College, state, and federal rules and regulations.
  • Other projects as assigned – (i.e. assist with events, graduations, community outreach etc.).

Department Operational Support:

  • Provide operational support to the Adult Education program and ELL program staff and instructors. Will order office/instructional supplies and assists with travel and professional development paperwork for staff and faculty.
  • Maintain confidentiality of records for department.
  • Maintain a clean, welcoming, and safe environment.

Customer Service & Student Support:

  • Provide high levels of customer service to students, Aims faculty, staff and community members seeking to access resources from the Adult Education and ELL program. Guiding students through application process. Assist in student intake during peak enrollment periods.

Budget:

  • Decisions over day-to-day expenditures.
  • The Staff Associate will be able to independently make budget-conscious decisions regarding the purchase of office supplies, instructional supplies, and supplies for official functions, all while operating within the parameters that have been provided by the program director. This will include analyzing the allocated funds for each cost center and budget function, ensuring that purchases do not exceed the budget, and regularly monitoring the amount of funds utilized in each budget line.
  • Assisting with tracking, monitoring of the fiscal budget.
  • Making recommendations during the annual budget cycle.
  • Ensuring accurate billing and reconciliations.
  • Additionally, the staff associate will be responsible for using the office purchase card, and ensuring that all purchases align with both our approved vendors, and our tax exemption status.
  • All purchases made with the office card will generate weekly expense reports, for which the staff associate will be responsible for regularly completing to stay in compliance with accounting.

·

Collaboration, Marketing & Outreach:

  • Develop and maintain relationships with Aims staff/faculty and other community programs and stakeholders in order to help students find resources when needed.

Other Duties as Assigned

Minimum Qualifications:

  • Associate's Degree in related field; Plus,
  • Three (3) years of related work experience working with clients & the public in a fast-paced, professional work environment.
  • Bilingual in English and Spanish.
  • Inventory management experience.
  • Budgeting and cost control experience.
  • Ability to adopt and improve workflow and operating procedure.
  • Proficient in Microsoft Office including Word and Excel.
  • Familiarity with Google Applications.
  • Communicate effectively in person, over the phone, and in writing with a wide range of multicultural individuals and constituencies.
  • Work as a team member and foster a cooperative work environment.
  • Planning, organization skills, and attention to detail.
  • Information processing and problem solving skills.
  • Excellent communication and customer service skills.
  • Ability to learn and communicate about campus and multicultural events that occur throughout the year, and update office communication board each month.
  • Ability to professionally prioritize greeting and helping multiple students at the same time.

OR

  • No degree and five (5) years of related work experience working with clients & the public in a fast-paced, professional work environment or an equivalent combination of education and/or work experience.
  • Bilingual in English and Spanish.
  • Inventory management experience.
  • Budgeting and cost control experience.
  • Ability to adopt and improve workflow and operating procedure.
  • Proficient in Microsoft Office including Word and Excel.
  • Familiarity with Google Applications.
  • Communicate effectively in person, over the phone, and in writing with a wide range of multicultural individuals and constituencies.
  • Work as a team member and foster a cooperative work environment.
  • Planning, organization skills, and attention to detail.
  • Information processing and problem solving skills.
  • Excellent communication and customer service skills.
  • Ability to learn and communicate about campus and multicultural events that occur throughout the year, and update office communication board each month.
  • Ability to professionally prioritize greeting and helping multiple students at the same time.

Preferred Qualifications:

  • Bachelor's Degree in related field
  • Experience working with diverse, international populations, particularly in Adult Education and/or English Language Learning programs.
  • Familiarity with Workday, Smartsheets, and Formstacks.

Required Documents:

Cover Letter

Resume

Diversity Statement

All Applicants:

  • Compare your previous work experience to the job duties listed on the job positing under job description. Enter the job duties you have preformed under the "Work Experience" section on your job application. We evaluate your experience based on this information.
  • Please make sure you state whether work experience (aka work history) is part time or full time employment by listing the average number of hours worked per week. This information is used to determine your new annual salary.
  • Be sure to upload all the required documents listed at the above in "Additional Job Description" section. This can be uploaded as part of your application materials in the "My Experience" section. If there are missing documents, your incomplete application will not be considered.

Diversity Statement Instructions

Aims Community College recognizes and celebrates diversity within our students, faculty, and staff. We are committed to equity and inclusion to improve the learning experiences of all students and the working conditions of all employees.

  • In your diversity statement, please provide your interpretation of what it means to serve a diverse community and work in an inclusive environment.

  • Please include specific examples for how your background, education, and/or professional experience have prepared you to fulfill those responsibilities in this position.

  • As you consider what to put in your statement, please note Aims Community College is committed to equal employment opportunity and does not discriminate on the basis of race, gender, age, or any other protected class.

Aims Community College is an equal opportunity employer. Selection will be based solely on merit and will be without discrimination based on age, ancestry, color, creed, disability, ethnicity, familial status, gender, gender identity, genetic information, marital status, national origin, sex, sexual orientation, race, religion, or veteran's status. All application materials must be submitted by the closing date posted and become the property of Aims Community College. The screening committee will select finalists for interviews. The goal of Aims Community College is to enhance the diversity present in the district we serve. To comply with Immigration Reform and Control Act of 1986, if hired, you will be required to provide documents within 3 days of hire date to show your identity and your authorization to work. This law applies to all persons hired.

Screening/Selection:

In order to be considered please provide a thorough and complete application.
Initial screening will be conducted by a committee based on completed application materials.

Employees in these positions may be asked to participate in temporary assignments lasting less than 6 months (such as curriculum development, short term projects, meetings and substitute duties) which could amount to additional temporary pay.

Upon hire, all positions at Aims Community College require a criminal background check, and may require industry specific screenings such as an MVR, physical and/or drug screen. Keep in mind, a conviction does not automatically preclude candidates from being employed. The nature of a conviction will be considered relative to the duties of the position.

If you need assistance with this process please contact Human Resources at 970-378-3720.

Organization

As a two-year public college with multiple locations in Northern Colorado, Aims Community College recognizes the important role it plays in each student’s academic and career success. By creating a thriving community built around inclusion and educational opportunity, the goal is for each student to receive an empowered experience that will prepare them for a successful future.

Our Purpose

Build a Stronger Community

Aims continually seeks opportunities to ensure inclusivity, learning and growth. For equitable education access to occur, targeted outreach and support is necessary for enrolling and retaining diverse groups. This aligns with the inclusive community Aims seeks to create. 
Aims also invests in regional programs and partnerships around Northern Colorado. This sets up a pathway to career success for students while simultaneously enriching Northern Colorado development.

Our Vision

First Choice: The Recognized Leader in Learning and Student Success
It is the goal of Aims Community College to provide a wide range of learning-centered programs and strategies in a supportive environment so every student can be successful. Aims promotes learning through best practices such as teaching with high expectations, increasing engagement and encouraging active learning. Aims is continuously enhancing operations as a commitment to providing the most effective education for each student.

Our Mission

Provide knowledge and skills to advance quality of life, economic vitality and overall success of the diverse communities we serve.

Aims believes education should be accessible to all individuals who can benefit from the courses and programs available. Offering opportunities to relieve the financial burden of college is a priority. Aims also strives to foster equitable access by working to increase enrollment of first-generation, non-traditional and under-represented groups. Aims provides educational opportunities in a manner in which students are able to follow an individualized path that will lead to a successful future.

Our Values

Aims is committed to creating a culture built around respect and inclusivity where everyone is celebrated for their individual differences. As an academic institution, this community atmosphere allows students to feel empowered to succeed on their chosen educational path. 

The following five values are the guiding principles and behaviors that embody the expectations set forth by Aims to build a stronger community.

A Top Place to Work

Learners and employees choose Aims because of our talented, professional and engaged employees. Work in beautiful northern Colorado and get amazing benefits such as free insurance for individuals and tuition reimbursement for your dependents after a year of service. Make Aims your first choice!

Aims offers a wide variety of employee benefits that empower a talented workforce to stay healthy, continue their education, and take the time off necessary to promote a healthy work-life balance.

Included with Aims Full-time Employment is a generous package of Benefits, most are listed below:


•    Benefits are effective immediately
•    100% employer provided medical & dental coverage employees (employee only option)
•    85% employer provided medical & dental coverage for employee's spouse and/or family
•    Voluntary vision insurance
•    Staff Annual Leave (minimum accrual of 15 days) & Sick (minimum accrual of 12 days)
•    17 paid holidays and 3 personal days each year
•    Summer schedule: 4 day work week - Fridays Off
•    Employer paid long-term disability and life insurance premiums  
•    Tuition waiver & reimbursement for employees
•    Tuition waiver for dependents
•    PERA employer (see www.copera.org for comprehensive benefits) 
•    Additional supplemental benefits & retirement programs available
•    Access to the PERC (Aims gym) for employee & one guest
•    Free parking on all campuses

Part-time employees also receive some benefits depending on the number of hours worked.


•    Tuition waiver for employee on Aims courses
•    Access to the PERC (Aims gym) for employee & one guest
•    Aims Discount program
•    Free parking on all campuses
•    PERA employer (see www.copera.org for comprehensive benefits) 
•    Additional supplemental benefits & retirement programs available
 

Company info
Website
Telephone
9703396247
Location
5401 W 20th St
PO box 69
Greeley
CO
80632
US

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